6901 RFP - Flooring Services

Location:	Michigan
Posted:	Sep 1, 2026
Due:	Sep 18, 2026
Agency:	Washtenaw Community College
Type of Government:	State & Local
Category:	N - Installation of Equipment S - Utilities and Training Services
Publication URL:	To access bid details, please log in.

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WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC 326

RFP 6901 Flooring Services

RFP Due Date: September 18, 2026 at 2:00pm EDT

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 973-3448

WASHTENAW COMMUNITY COLLEGE

Request for Proposal #6901

Flooring Services

RFP Release Date: September 1st, 2026

Proposal Due Date: September 18th, 2026 at 2:00pm EDT

Submit proposals electronically via email to:

Susan Pulice

Washtenaw Community College

pur@wccnet.edu

RFP # 6901

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC 326

RFP 6901 Flooring Services

RFP Due Date: September 18, 2026 at 2:00pm

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 973-3448

1.0 Proposal Invitation

Washtenaw Community College (WCC or “College”) is located in Ann Arbor, Michigan. The

WCC Facilities Management Department is responsible for the maintenance, repairs, and installation of

various flooring throughout the college.

The purpose of this RFP is to establish contract pricing with flooring installers to support

operations and assist with miscellaneous installation of flooring types as needed. These events

may be planned and scheduled or may be an emergency where an immediate response is

required.

2.0 Planned RFP Schedule

RFP Issued – September 1st, 2026

Submission of Written Questions for Contractors – September 7th, 2026

Written Questions Responded by the College – September 10th, 2026

RFP Due Date – September 18th, 2026 by 2:00pm EDT

3.0 Project Specifications

Each of the following items must be addressed clearly and completely in the proposal. If necessary, include

copies and/or samples of any reports or forms that would clarify these specifications.

Do not assume the College or evaluator/evaluation committee will know what your company’s capabilities

are or what items/services you can provide, even if you have previously contracted with WCC. The

proposals are evaluated based solely on the information and materials provided in your response. Address

each item in the order given.

• The awarded contractor(s) will be issued a Blanket Purchase Order with a specified value. Work

must be authorized by Washtenaw Community College’s Facilities Department.

• The Contractor will provide timely daily reports and detailed invoices as outline in the terms of this

RFP.

• The college reserves the right to adjust the amount of work assigned to the contractor based on

performance under this agreement.

• Materials/Consumables – The cost of materials and consumables required to complete

assigned work will be reimbursed based on actual costs to the trade contractor. Only the actual

quantities used on the project will be reimbursed. Material and consumables may be marked

up; please indicate percentage mark-up on Attachment A.

• Equipment – Any equipment that will be charged to the project must be approved in advance

by the WCC project manager. If it is approved, then the equipment will be reimbursed based on

cost plus %. Please indicate this percentage in your response. For all approved equipment, the

most cost-effective monthly, weekly, or daily rate will be applied. No markups beyond what is

included in the rate will be reimbursed.

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC 326

RFP 6901 Flooring Services

RFP Due Date: September 18, 2026 at 2:00pm

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 973-3448

• Regulatory and permit fees – These fees are reimbursable, with proper documentation.

• Freight charges – Freight charges for material delivery to the contractor for material used on

this project may be reimbursable, pending approval from the WCC project manager.

• Restocking fees – These are not allowed, unless approved by the WCC project manager.

• Inventory carrying costs, travel time, travel costs, delivery fees, and contractor vehicle costs will

not be reimbursable and should be included in the markup. Small tools, overhead and profit,

and non-working supervision are included in the labor markups and are not separately allowed

as billable items.

Billable items:

Journeymen Labor

Materials/Consumables

Equipment (rental)

Regulatory & permit fees

Hourly Rates (ST, OT, Premium times – all must include markup)

Actual costs + % markup, based on receipts

Actual cost + % markup

Must include documentation

General Conditions

• Provide barricades, including shoring and fencing required to maintain required safety regulations as

defined by OSHA.

• Coordinate and adhere to all state and local building codes relative to this contractor's work.

• This contractor is to obtain and pay for all special permits associated with this category.

• This contractor MUST comply with MI-OSHA requirements for this work. This will be closely

monitored.

• Smoking is prohibited on the Washtenaw Community College campus.

• On an on-going basis all identifiable trash or debris is to be cleaned up by the trade contractor who

created it on a daily basis. This includes mud or other debris on college drives and public streets

created as a result of moving trucks or other equipment into and out of the site.

4.0 Pricing

Please fill out Attachment A and if necessary, any explanation of the comprehensive cost proposal for

this project as well as any assumptions being made. The college may or may not want vendors to supply

flooring material. Each project will differ; some will require only labor. At a minimum, pricing proposals

should include the requested information as listed in Attachment A.

5.0 RFP Specifications - General

The College is not liable in any manner or to any extent for any cost or expense incurred by the contractor

in the preparation, submission, presentation or any other action connected with proposing or otherwise

responding to this RFP. Such exemption from liability applies whether such costs are incurred directly by

the contractor or indirectly through the contractor’s agents, employees, assigns or others, whether

related or not to the contractor.

In submitting a proposal, Contractor agrees that all materials associated with, attached to, or referenced

by the submitted proposal will become the property of the College and may be incorporated into a

subsequent contractual agreement between the successful contractor and the College. Response to this

RFP confirms an understanding that this is not a contract or offer of business by the College.

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC 326

RFP 6901 Flooring Services

RFP Due Date: September 18, 2026 at 2:00pm

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 973-3448

6.0 Contract Award

The College intends to issue an award for contracted services for an initial period from the contract

signature date through June 30, 2027 with an automatic yearly renewal thereafter, and shall be terminable

for convenience by either party at any time.

Award of a contract may be issued to one or more contractors and will be based on the best overall

proposal(s). Criteria for award of a contract include, but are not limited to, price, the proposal that includes

the specifications contained herein, previous range of capabilities, location, customer references,

portfolio samples, deliverable timeline, and the recommendations put forth by the Contractor. The

College reserves the right to give preference to contractors who provide apprenticeships registered with

the U.S. Department of Labor. WCC may request follow-up information such as questions, demos and site

visits prior to awarding the contract.

The College reserves the right to reject any and all proposals and waive any irregularities. Proposals which

fail to comply fully with any provisions of this document may be considered invalid and may not receive

consideration. The College reserves the right to award a contract based on any combination of the

specifications described herein.

Proposal submissions shall be subject to and governed by the College’s Terms and Conditions for

Services Provided to WCC (wccnet.edu) and are hereby incorporated as part of this solicitation. In the

event there is any conflict or inconsistency between the Terms & Conditions referenced in the RFP

documents and those included in a Contractor’s proposal response, the Terms & Conditions of the RFP

documents shall govern. Proposal submissions must include all terms and conditions of service. A

purchase order signed by an authorized agent of the College must accompany a fully executed complete

and final agreement to constitute acceptance of Proposal offer and offer terms and conditions of

service. This RFP and any subsequently offered contracts will be governed by the laws of the State of

Michigan. Any and all applicable valid executive orders, Federal, State or local laws, ordinances or rules

or regulations shall apply to any contract if and when offered and are deemed incorporated herein.

As a public institution, the College is subject to the terms and conditions of the Freedom of Information

Act. As required by law, any information submitted in response to this request for proposal could become

public information. Contractors responding to this proposal are cautioned not to include any proprietary

information as part of their proposal unless such proprietary information is carefully identified in writing

as such and accepted by the College as proprietary. Any documents submitted may be reviewed and

evaluated by any person at the discretion of the College, including non-allied and independent consultants

retained by the College now or in the future.

This request for proposal in no manner obligates the College to the eventual purchase of any products or

services described, implied, or which may be proposed, until confirmed by written agreement, and may

be terminated by the College without penalty or obligation at any time prior to the signing of an

agreement, contract, or purchase order.

WASHTENAW COMMUNITY COLLEGE

Purchasing Department – Room SC 326

RFP 6901 Flooring Services

RFP Due Date: September 18, 2026 at 2:00pm

4800 E. Huron River Drive

Ann Arbor, MI 48105-4800

PHONE: (734) 973-3448

7.0 RFP Requirements - General

The following requirements must be met when responding to this RFP:

A. Proposals should provide a comprehensive solution to achieve the objectives listed above.

B. Proposals should be comprehensive by including all services available as well as any costs

necessary to meet the goals of the College as outlined in this RFP.

C. Proposals may specify a detailed approach/methodology, Contractor and College staffing

requirements, and any other assumptions to complete the proposed work.

D. A statement acknowledging the contractor’s understanding of the scope of this RFP (signature page).

E. The contractor must provide a comprehensive price proposal that may outline costs of products or

services, rates by individual, travel expenses and any other costs incurred as well as all assumptions.

Include license fees, maintenance fees, all hardware, software, and training costs required to

meet the primary objectives as stated in this RFP. Clearly identify what licenses and hardware is

WCC’s responsibility and what is included in Contractor pricing. Also, clearly identify which

services/systems are hosted on-campus and which are hosted off-campus. Washtenaw Community

College holds a tax-exempt status and shall not be charged any Federal or State taxes where

allowed. Tax-exempt documentation shall be presented when required.

F. The contractor must warrant its products and services to the requirements and objectives in this

RFP.

G. Contractors submitting a proposal agree to work with the College to develop a detailed Statement

of Work that will be part of the contract at no cost to the College.

H. Proof of Insurance - shall be maintained and a copy shall be provided to the College. No changes are

permitted in the insurance coverage unless agreed to in writing by the College. Insurance shall be

maintained in accordance with Section 9 – Insurance Coverage and Levels in the College’s Terms

and Conditions for Services Provided to WCC (wccnet.edu)

I. Contractor Company Information

1. Background - Brief history and background of your company as well as the length of time you

have supplied services requested in this RFP. Describe the product(s) and service(s) being

offered for this solution.

2. Industry Recognition - What industry recognition has your company received?

3. Customers- Who are your key customers? Do you specialize in a certain vertical?

4. Implementation -Please describe how you go about implementing services requested in the RFP.

5. Training - Please provide an outline of your training capabilities.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

6901 RFP - Flooring Services

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See also