2026 Manhole Rehabilitation
| Location: | Kansas |
|---|---|
| Posted: | Sep 1, 2026 |
| Due: | Sep 29, 2026 |
| Agency: | City of Hays |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 2026-23 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
2026-23
|
| Bid Title: |
2026 Manhole Rehabilitation
|
| Category: | Water Resources |
| Status: | Open |
| Bid Recipient: | Water Resources Department |
Attachment Preview
City of Hays
Request for Proposals
COH Project 2026-23
2026 Manhole Rehabilitation
Date of Issue:
September 1, 2026
Proposal Due Date:
September 29, 2026
Tentative City Commission Approval: October 22, 2026
Table of Contents
1. INTRODUCTION .........................................................................................................................................3
2. RULES OF PREPARATION.......................................................................................................................3
3. INQUIRIES ...................................................................................................................................................3
4. SUBMISSION OF PROPOSALS ................................................................................................................4
5. NOTIFICATION OF WITHDRAWAL OF PROPOSAL.........................................................................4
6. MINIMUM SPECIFICATIONS/SCOPE OF SERVICES ........................................................................4
7. CONTRACTUAL OBLIGATIONS ............................................................................................................4
8. RIGHT OF THE CITY OF HAYS TO REJECT PROPOSALS ..............................................................5
9. EVALUATIONS............................................................................................................................................5
10. NON-LIMITATIONS TO RFP................................................................................................................…5
11. INTERPRETATIONS AND ADDENDA ....................................................................................................6
12. PROJECTED SCHEDULE OF EVENTS ..................................................................................................6
13. PROPOSAL RESPONSE FORMAT...........................................................................................................6
14. CONFIDENTIALITY OF DOCUMENTS .................................................................................................6
15. LEGAL NOTICE ..........................................................................................................................................7
EXHIBIT A (MANHOLE REHABILITATION PROJECT SCOPE) ............................................................8
EXHIBIT B (MANHOLE REHABILITATION PROPOSAL) .....................................................................11
EXHIBIT C (MANHOLE REHABILITATION PROJECT MAP) ..............................................................13
EXHIBIT D (MANHOLE REHABILITATION PROJECT LIST) ..............................................................32
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September 1, 2026
1. Introduction
The City of Hays Department of Water Resources is accepting proposals for 2026
Manhole Rehabilitation project. This written Request for Proposal (RFP) states the scope
of the City of Hays’ requirements and specifies the general rules for preparing the
proposal.
The proposal should clearly demonstrate how the firm can best satisfy the requirements
of the City of Hays. The City of Hays shall reserve the right to enter into an agreement
with the firm presenting the proposal that is most advantageous to the City of Hays.
Manholes
The construction materials vary, but are generally brick and mortar, precast concrete, and
cast-in-place concrete.
The condition of the manholes varies but are typically in low pH environments.
Depths range from a few feet to just under 15 feet. This project includes 75 manholes
at approximately 555.57 vertical feet.
Manholes may be experiencing some or all of the following issues:
Loss of bricks and mortar
Hydrogen sulfide corrosion and subsequent concrete reactions
Damage from freeze/thaw cycles
Inflow and infiltration
Erosion
Ground settlement or shifting
Sanitary Sewer Lift Station Wet Well
The 2026 project also includes the coating of the wet well next to the newer lift station
located near 2580 E. 8th. A new lift station was installed in 2025. The old lift station wet
well became a receiving wet well for the new lift station. The top of the lift station was
removed, and new sections of manhole were installed to a depth of 8’. The entire wet
well has a depth of 21.5’ and circumference of 6’. It is expected that the coating of the
wet well will require an epoxy type or equal coating to address inflow and infiltration.
Specific questions for this wet well can be directed to Clayton Unruh, Superintendent of
Water Reclamation and Reuse at 785-628-7360.
The City of Hays has budgeted $150,000 for the 2026 Manhole Rehabilitation project. It
is the City’s intent to spend up to this amount for this project. The contractor may advise
the city of recommended methods of rehabilitation but will stay under the budgeted
amount. This could reduce the total manholes completed for this project. We are asking
the contractor to make a recommendation of manholes that require additional treatment
beyond a base treatment.
2. Rules of Preparation
The submitted proposals must follow the rules and the format established within this
RFP. Adherence to these rules will ensure a fair and objective analysis of all proposals.
Failure to comply with any portion of this request may result in rejection of a proposal.
3. Inquiries
The Department of Water Resources, City of Hays, has prepared this RFP and has
designated the Director, Jeff Crispin, as project manager. Please direct questions or
comments concerning either the administrative or technical requirements of this RFP to:
2026 Manhole Rehabilitation
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September 1, 2026
Jeff Crispin, Director
City of Hays Water Resources Department
1000 Vine Street
Hays, Kansas 67601
(785) 628-7380 office
(785) 628-7382 fax
jcrispin@haysusa.com
To ensure a timely response, questions requiring a response should be faxed or e-mailed
to the Project Manager at the specified number or address above.
4. Submission of Proposals
Please prepare and submit two (2) copies of the proposal. Completed proposals should
be sealed and clearly marked "RFP for 2026 Manhole Rehabilitation Project 2026-23"
and be submitted no later than 3:00 P.M. September 29, 2026, to the City Clerk, 1507
Main Street, PO Box 490, Hays, KS 67601.
Proposals received after the above date and time will be considered late and will not be
accepted. Any late proposals will be returned unopened to the firm. Responses will be
evaluated objectively based on the firm's responses to the RFP.
The City of Hays will not pay costs incurred in the proposal preparation including the
costs for printing, mailing, etc. All costs for the preparation of the proposal shall be borne
by the proposing firm.
5. Notification of Withdrawal of Proposal
Proposals may be modified or withdrawn by an authorized representative of the firm or
by formal written notice prior to the final due date and time specified for proposal
submission. Submitted proposals will become the property of the City of Hays after the
proposal submission deadline.
6. Minimum Specifications/Scope of Services
Proposals should address all services necessary to complete the project. Services required
include, but may not be limited to, the Items of Work detailed in Exhibit A.
All work shall be in conformance with the 2015 International Building Code.
7. Contractual Obligations
The successful contractor will be required to accept a Purchase Order from the City of
Hays in which the contractor will undertake certain obligations. These obligations
include, but are not limited to, the following:
Inclusion of Bid - The proposal submitted in response to this RFP will be incorporated as
part of the Contract for Delivery.
Indemnification and Insurance - The successful firm(s) shall indemnify and hold the City
of Hays and its officers, agents, employees and assigns, harmless from any liability
imposed for injury whether arising before or after completion of work hereunder, or in
any manner directly or indirectly caused, occasioned or contributed to, or claimed to be
caused, occasioned or contributed to, in whole or in part, by reason of any act or
omission, including strict liability or negligence of firm, or of anyone acting under firm's
direction or control or on its behalf, in connection with or incident to, or arising out of the
performance of this contract. Successful firm shall maintain the following insurance
2026 Manhole Rehabilitation
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September 1, 2026
requirements during the time of performance of these services and contract period. An
insurance certificate must be on file with the City Clerk’s office within four weeks of the
signing of the contract by both parties.
a. General Liability Insurance, with a combined single limit of $1,000,000 for each
occurrence and $1,000,000 in the aggregate
b. Automobile Liability Insurance, $100,000 per person and $300,000 per occurrence.
c. Worker's Compensation insurance in accordance with statutory requirements and
Employer’s Liability Insurance, with a limit of $500,000 for each occurrence
The successful firm shall require all of its subcontractors to maintain the same level of
insurance listed above.
Selection – The final award is subject to the approval of the Hays City Commission.
8. Right of the City of Hays to Reject Proposals
The City of Hays reserves the right to reject any and all proposals or any part of any
proposals, to waive minor defects or technicalities, or to solicit new proposals on the
same project or on a modified project that may include portions of the originally
proposed project as the City of Hays may deem necessary in its best interest. The City
also reserves the right to negotiate with any firm, all or part of any proposal that is in the
best interest of the City.
9. Evaluations
Manhole Rehabilitation
Evaluation of the proposals will be based on the proposal that will best serve the City of
Hays. The following items will be used in Hays’ evaluation of alternatives:
1. Warranty length and quality
2. Ability to impart additional structural stability.
3. Test results of materials proposed, such as compressive strength, adhesion, chemical
resistance, etc.
4. Cost of proposal.
5. References of the contractor, material manufacturer and specific product applications
6. The number of resources required of the City of Hays for the installation.
7. Life expectancy of installation.
8. Balance of flexibility, rigidity, and strength.
9. Amount of time manhole is removed from service, if any.
10. Complexity of rehabilitation methods.
10. Non-limitations to RFP
The format of the RFP must be followed, and all requested information must be
submitted as indicated; however, the City of Hays is receptive to any additional
suggestions pertaining to services development, additional related capabilities, and any
alternative methods for providing related services. Any exceptions to the RFP terms and
conditions must be included in writing in the proposal.
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September 1, 2026
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