KCATA Drug and Alcohol Testing Services (Revised) Addendum #1
| Location: | Missouri |
|---|---|
| Posted: | Sep 1, 2026 |
| Due: | Sep 10, 2026 |
| Agency: | Kansas City Area Transportation Authority |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | Bid# G26-7023-28A |
| Publication URL: | To access bid details, please log in. |
KCATA Drug and Alcohol Testing (Revised)
Summary
The Kansas City Area Transportation Authority (KCATA) seeks qualified, experienced contractors and/or
firms to provide the Drug and Aclohol Testing and Medical Health services as described in Section 2,
“Scope of Services”. KCATA anticipates awarding a two-year contract with three one-year extension
options.
Details
Bid# G26-7023-28A
Opportunity Type: Request for Proposal
Opening Date: August 17, 2026
Closing Date: September 10, 2026 2:00 pm
Contact Name: Jen Webb, Procurement Buyer
Phone: (816) 346-0368
Email: jwebb@kcata.org
Contact Name: Denise Adams, Procurement Manager
Phone: (816) 346-0224
Email: dadams@kcata.org
Timeline
Q&A Deadline
August 25, 2026 | 5pm CST
Written questions, requests for clarifications, and comments by must be submitted by the date and time listed above.
Response to Questions
September 2, 2026
KCATA’s Response to Questions, Comments and Requests for Clarification
Closing Date
September 10, 2026 | 2pm CST
Submissions must be submitted by the date and time listed above within the Central Time Zone.
Evaluations/Interview Dates
September 16 - September 23, 2026
This is the tentative interview dates as needed for respondents
Contract Approval for Award
September/October 2026
This is the projected contract approval for award by the Board of Commissioners
Resources
Additional Bid Documents
Attachment Preview
REQUEST FOR PROPOSALS (RFP) G26-7023-28A
Kansas City Area Transportation Authority
Drug & Alcohol Testing and Medical Health Services
Date: August 17, 2026
Contact: Jen Webb, Procurement Buyer
Telephone: 816-346-0368
Email: jwebb@kcata.org
RFP #G26-7023-28A: KCATA Drug & Alcohol Testing
08/17/2026
Page 1 of 61
REQUEST FOR PROPOSALS (RFP) G26-7023-28A
KCATA Drug & Alcohol Testing and Medical Health Services
The Kansas City Area Transportation Authority (KCATA) seeks qualified, experienced contractors and/or firms to provide
the services as described in Section 2, “Scope of Services”. KCATA anticipates awarding a two-year contract with three
one-year extension options.
Pre-Proposal Questions. Questions (technical, contractual, or administrative) must be directed to Jen Webb by email
to jwebb@kcata.org with copy to Denise Adams at dadams@kcata.org., Questions and requests for clarifications will be
received until 2:00pm Central Time on August 25, 2026. Answers to questions sent to KCATA will be addressed in an
Addendum document posted on KCATA’s website and made available to each known Proposer.
Proposal Submissions. Proposals must be received with all required submittals (See Section 4) as stated in the RFP no
later than 2:00 pm, September 10, 2026, Central time. See Section 3.2 for submittal instructions.
Proposals received after the time specified shall not be considered for award. Proposals received via facsimile (fax), or
electronic mail (e-mail) shall not be considered. Proposals not meeting specified delivery and method of submittal will
not be opened nor considered responsive.
Submission of the proposal shall constitute a firm offer to KCATA for one hundred twenty (120) days from closing/due
date of this RFP. This solicitation does not commit to KCATA to award a contract, to pay any cost incurred in preparation
of a proposal, or to procure or contract for services. Proposer should read and understand the requirements of this
proposal covered in the sections listed under the Table of Contents of this document.
The KCATA reserves the right to accept or reject any or all proposals received, to interview or negotiate with any
qualified individual or firm, to modify this request, or cancel in part or in its entirety the RFP if it is in the best interest
of the KCATA.
Evaluations/Awards. Following an initial review and screening of all timely and responsive proposals, highly qualified
Proposers may be invited to interviews as necessary at their own expense. Those selected Proposers will be informed
as to exact date and time if interviews are necessary. Proposers may also have to submit written responses to questions
regarding their proposals.
Restricted Communications. No person or entity submitting a proposal in response to this Request for Proposals nor
any officer, employee, agent, representative, relative or consultant representing such a person (or entity) may contact
through any means, or engage in any discussion concerning the award of this contract with any member of KCATA’s
Board of Commissioners or any employee of KCATA (excluding Procurement staff) during the period beginning on the
date of proposal issue and ending on the date of the selection of a Contractor. Any such contact is grounds for
disqualification of the Proposer.
Kristen Emmendorfer
Procurement Director
RFP #G26-7023-28A: KCATA Drug & Alcohol Testing
08/17/2026
Page 2 of 61
TABLE OF CONTENTS
Page
SECTION 1. PROPOSAL CALENDAR ........................................................................................................................... 5
SECTION 2. SCOPE OF SERVICES ................................................................................................................................ 6
2.1 Introduction, Background and Purpose............................................................................................................. 6
2.2 Scope of Services ............................................................................................................................................... 6
2.3 Requirements and Certifications ..................................................................................................................... 10
2.4 Required Document Submissions with Response ........................................................................................... 11
SECTION 3. PROPOSAL INSTRUCTIONS ................................................................................................................... 14
3.1 General Information ........................................................................................................................................ 14
3.2 Proposal Submissions ...................................................................................................................................... 14
3.3 Reservations .................................................................................................................................................... 14
3.4 Proposer’s Responsibilities .............................................................................................................................. 15
3.5 Authorization to Propose ................................................................................................................................ 15
3.6 Withdrawal & Incomplete Proposals............................................................................................................... 15
3.7 Modification of Proposals................................................................................................................................ 15
3.8 Unbalanced Proposal....................................................................................................................................... 15
3.9 Protests............................................................................................................................................................ 15
3.10 Disclosure of Proprietary Information............................................................................................................. 16
3.11 Diverse Business Enterprise Requirements ..................................................................................................... 16
SECTION 4. PROPOSAL SUBMISSION, EVALUATION AND AWARD ...................................................................18
4.1 Introduction..................................................................................................................................................... 18
4.2 Proposal Format .............................................................................................................................................. 18
4.3 Volume 1 – Price Proposal............................................................................................................................... 18
4.4 Volume 2 -- Technical Proposal ...................................................................................................................... 19
4.5 Volume 3 – Contractual Proposal ................................................................................................................... 21
4.6 Proposal Evaluation Criteria ............................................................................................................................ 23
4.7 Presentations/Interviews/Written Responses ................................................................................................ 24
4.8 Contract Selection ........................................................................................................................................... 24
4.9 Contract Award................................................................................................................................................ 24
ATTACHMENTS
Attachment A
Attachment B
Attachment C
Attachment D
Attachment E-1
Attachment E-2
Attachment F-1
Attachment F-2
Attachment G
Attachment H
Proposal Submittal Checklist ...................................................................................................... 25
Sample Contract Agreement/Terms and Conditions.................................................................. 26
Price Proposal ............................................................................................................................ 45
Affidavit of Civil Rights Compliance ............................................................................................ 53
Guidelines for Workforce Analysis/EEO-1 Report ...................................................................... 56
KCATA Workforce Analysis/EEO-1 Report .................................................................................. 57
Affidavit of Primary Participants Regarding Employee Eligibility Verification............................ 58
Affidavit of Lower-Tier Participants Regarding Employee Eligibility Verification....................... 59
Letter of Intent to Subcontract................................................................................................... 60
Non-Collusion Affidavit.………………………………………………………………………………………………………….61
RFP #G26-7023-28A: KCATA Drug & Alcohol Testing
08/17/2026
Page 3 of 61
NO PROPOSAL REPLY FORM
RFP #G26-7023-28A
KCATA Drug & Alcohol Testing and Medical Health Services
To assist KCATA in obtaining good competition for its Requests for Proposals, we ask that if your firm will not
propose, please state the reason(s) below and return this form to Jen Webb, Procurement Buyer, at
jwebb@kcata.org.
This information will not preclude receipt of future invitations unless you request removal from the Proposer’s
List by so indicating below.
Unfortunately, we must offer a “No Proposal” at this time because:
____ 1. We do not wish to participate in the proposal process.
____ 2. We do not wish to propose under the terms and conditions of the Request for Proposal
document. Our objections are:
____ 3. We do not feel we can be competitive.
____ 4. We do not provide the services on which Proposals are requested.
____ 5. Other: _______________________________________________________________________
____ We wish to remain on the Proposer’s list for these services.
____ We wish to be removed from the Proposer’s list for these services.
FIRM NAME
SIGNATURE
RFP #G26-7023-28A: KCATA Drug & Alcohol Testing
08/17/2026
Page 4 of 61
SECTION 1
PROPOSAL CALENDAR
RFP Advertised and Issued .............................................................................................................. August 17, 2026
Questions, Comments and Requests for Clarifications Due to KCATA .......................................... August 25, 2026
2:00pm Central Time
KCATA’s Response to Questions, Comments and Requests for Clarification .............................September 2, 2026
(Addendum Posted by End of Business Day)
RFP Closing ................................................................................................................................September 10, 2026
2:00pm Central Time
Evaluations/Interviews (Tentative and if needed)............................... September 16, 2026 – September 23, 2026
Contract Award/Notice to Proceed (Anticipated)............................................................September/October 2026
RFP #G26-7023-28A: KCATA Drug & Alcohol Testing
08/17/2026
Page 5 of 61
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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