Request for Qualifications (RFQ)- Building Plan Check & Building Inspection Services

REQUEST FOR QUALIFICATIONS (RFQ) TO PROVIDE BUILDING PLAN CHECK SERVICES FOR THE

CITY OF CAMPBELL, CALIFORNIA

Dated: February 11, 2026

Consultant to perform structural and life safety, accessibility, plumbing, electrical, mechanical, Cal Green, and Energy compliance review through Building Plan Check and Building Inspection services to ensure compliance with the adopted California model codes along with the City of Campbell’s Municipal Code.

The City is seeking qualifications (RFQ) from consulting firms to enter into a Consulting Services Agreement to assist the City’s Building Division in the Community Development Department, with third party plan check and building inspection services.

The City of Campbell is requesting qualifications (RFQ) from consulting firms to provide third party Plan Check and Building Inspection services for City’s Building Division. The selected firm(s) will work with the Building Official, or other designated staff to review plans and documents for code compliance. Consultant services will support the City by performing structural and life safety, accessibility, plumbing, electrical, mechanical, Cal Green, energy and building code review to ensure compliance with the California model codes and the City of Campbell’s Municipal Code.

The Building Division has utilized outside consultants on an as-needed basis to provide plan check services and building inspections services in order to handle overflow work. Given the increase in development activity in the City of Campbell and the recent entitled of several large projects, the City is interested in selecting up to four firms to provide plan check and inspection services on an as-needed basis.

Project tasks shall include, but are not necessarily limited to, the following described below.

Plan Check Services

• Provide plan review through a clear and detailed comment list that will include code references and/or drawing snips and/or redline markings. The consultant may need to provide additional explanation if the comments are unclear. The consultant shall perform any necessary rechecks.
• Coordinate activities with Campbell’s Permit Technician, Building Official, Building Inspector, or their designee.
• Conduct necessary site analysis when required
• Maintain records of plan s reviews in process
• Provide continuity of plan check services through project completion
• Ability to perform, residential and commercial structural, general building, MEP, Energy, CASp, and OSHPAD III type plan reviews.

Building Inspection Services

The consultant agrees to provide necessary deliverables, including but not limited to:

• pre-construction meetings
• phone calls
• photo uploads
• plan or revision review or uploads
• special inspection document review or uploads .
• Training and use of Campbell’s inspection system, My Government Online (MGO), for inspection schedules, entries, and document depository .
• Consultant will be listed as Inspector of Record (IOR) to ensure code compliance against City adopted California Building Codes, approved construction drawings, and documents that may include RFI’s, revisions, shop drawings, or general coordination agreement.

Presumptions:

• Accepting that some inspections take longer than others, you can expect the average to be about 1/2 hour for each inspection. Travel time is expected.
• After hours inspections will be billed at twice the standard rate (beyond 7:00 AM – 4:00 PM or City Observed Holidays)
• All inspection contracts will include an added fee for administration
• Fire Dept will inspect fire sprinkler systems.
• Planning Dept will inspect Planning elements.
• Public Works will inspect any work in the public right of way
• The client, developer, or City staff, will engage with consultant when appropriate.

The Consultant shall be responsible for preparing an effective, clear, and concise proposal. The City is requesting an electronic copy of the proposal in PDF format emailed to RFP@campbellca.gov and a cc: to bobl@campbellca.gov The proposal shall be organized by clearly labeled sections. Submit an electronic signed copy of the Consultant’s formal proposal submittal including fee schedule proposal in PDF file format with file titled as follows: RFQ Building Plan Check & Building Inspection Services – Consultant Name.

Proposals must contain at a minimum the following information:

A.        Format for Proposal: To facilitate the review of responses, all responses are required to adhere to the following requirements regarding their proposal. The City strongly encourages respondents to ensure that RFQ submissions are succinct and clearly organized. If the proposal is not in this format or does not include all the listed items, it may be deemed nonresponsive. For ease of handling, all responses are to be provided in a standard 8 ½” x 11” portrait layout in PDF format.

a.        Title Page showing the request for proposals subject; the firm’s name; the name, address, email address and telephone number of the contact person; and the date of the proposal.

b.        Table of Contents identifying the submitted materials by section and page number.

c.        Detailed Proposal following the order as set forth below and clearly label each section.

B.        Statement of Qualifications and Interest. Explain the background of the firm and its principals. Describe relevant public sector experience, including similar third-party plan check services for other cities. Please provide the name, title, telephone number, and email of the individual authorized to negotiate and execute the Consultant Services Agreement with the City.

C.        Staffing Capacity and Project Management. Briefly describe who will be the project team leader and the individuals who will be assigned to plan heck service for individual projects assigned by the City. Describe how your firm will manage projects and ensure that plan check review are comprehensive, thorough, and will meet City deadlines.

D.        Experience. Provide curriculum vitae and any relevant information (such as education, training, certification, licenses, etc.) regarding the experience and skills of the individuals on your team will be working with the City under the Consultant Services Agreement for the period of the contract.

E.        Fee Schedule. Provide labor fees (hourly rates) for all anticipated personnel.

F.        Plan Check Turnaround Times. Provide plan check turnaround times for single family dwelling, multi-family residential buildings, tenant improvements and commercial /industrial buildings.

G.        References. Provide contact information for a minimum of three public agencies that the firm has worked with on similar projects within the past three years.

H.        Statement indicating that the firm has reviewed the City’s standard Consulting Services Agreement attached as Exhibit A, and is able to meet the agreement requirements, including insurance requirements.

I.        Comments on or Requested Changes to Contract: The City’s standard Consultant Services Agreement is included as Attachment A to this Request for Proposals. The proposing firm shall identify any objections to and/or request changes to the standard contract language in this section.

The City reserves the right to modify or cancel the selection process or schedule at any time. Additionally, the City may seek clarification or additional information from proposers. This RFQ does not commit the City of Campbell to sign an agreement or award a contract. All documents, conversations, correspondence, etc. between the City are subject to the laws and regulations that govern the City.

Attachment:
Exhibit A – Consultant Services Agreement

All responses must be received no later that the date and time noted above. Responses must be email to RFP@campbellca.gov with cc: to Bob Lennen (bobl@campbellca.gov) to be considered.

Submittals received after the date and time listed above will not be evaluated or considered.

Each applicant shall bear all costs associated with their response to this RFQ. All submittals will become, and remain, the property of the City of Campbell. Submittals or additional information received by the City after the submittal deadline will not be considered in the selection process unless additional information was requested by the City. If in the City’s opinion participation with this RFQ was not adequate, additional RFQ’s may be issued.

ADDITIONAL REQUIREMENTS

The consultant will be expected to execute the City’s Consultant Services Agreement. A sample copy of the Consultant Services Agreement is attached in this RFQ as Attachment A. Special requirements of the agreement include insurance coverage amount and submittal of worker’s compensation and liability insurance certification.