On Call Asphalt
| Location: | Arkansas |
|---|---|
| Posted: | Feb 28, 2025 |
| Due: | Mar 19, 2025 |
| Agency: | City of Jonesboro |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 2025:13 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
2025:13
|
| Bid Title: |
On Call Asphalt
|
| Category: | Construction - Infrastructure |
| Status: | Open |
| Bid Recipient: | Steve Kent, Purchasing |
|
Attachment Preview
Purchasing Office
Bid No. _2025:13_
City of Jonesboro
Invitation to Bid - Not an Order
P.O. Box 1845
300 South Church St. Room 421 (72401)
Jonesboro, Arkansas 72403
Date __Feb 27, 2025__
Sealed bids, subject to the conditions on the reverse hereof, and as may be attached hereto, will be received at this office until _2:00pm Wed March 19, 2025_ and
then publicly opened, for furnishing the supplies, materials and/or services as described below and tabulated for presentation to the City Council on ____n/a___.
F.O.B _______See Below____________
Maximum Delivery or completion time after issuance of Purchase
Order or work ordered by the City __see below______________
By:
Steve A. Kent
Purchasing Agent
(870) 932-0740
Item #
Description
Quantity
Unit
SCOPE: Furnish all labor, hauling, equipment, mobilization, maintenance of traffic, and performing all work
required for small volume (tonnage) jobs in the City of Jonesboro. These jobs are generally less than two
(2) loads of asphalt or forty (40) tons per location but could be as much as 300 – 400 tons per location
Unit Price
Amount
1.
Asphalt Laydown and Hauling * ----------------------------------------------------------------------------------------- -------------- Tons $_________
2.
Mobilization ** ------------------------------------------------------------------------------------------------------------
-------------- L.S.
$_________
3.
Milling -----------------------------------------------------------------------------------------------------------------------
-------------- S.Y.
$_________
*Asphalt Laydown and Hauling mentioned in specs will be full compensation for hauling placing and
compacting material; and for all labor, equipment, tools, and incidentals as necessary to complete the work.
The asphalt will be purchased by the City under a separate contract.
** Mobilization will be paid for separate jobs. Jobs in close proximity will be paid for as a single
mobilization. These jobs will not require paving machine to be loaded and hauled from location to location.
Any damage made by successful bidder during work, is the sole responsibility of the bidder.
Bid price shall remain in effect from April 1, 2025 to April 1, 2026
The City does not obligate itself to purchase any amount of any item being bid during the time of this bid.
There are 4 (four) pages (front & back) to this bid. All pages must be returned to make a complete bid.
During and after completion of each project covered by this bid, the bidder will be responsible for cleaning
and hauling any and all debris to clean the work site.
Any payments made on each job, the City will confirm figures, measurements and prices being billed to the
City before payment on the City’s regular payment schedule.
The City of Jonesboro reserves the right to accept or reject, split any and or all or any part of any bids
received.
Bid number (2025:13) must be annotated on the outside of the bidder’s envelope
Bid must be signed or bid will be rejected.
Any addendums to this bid will be posted on the purchasing page of the City’s web site no later than 1 week
before opening. See page 2 for web address.
Email Address: _______________________________________________________________
Fax Number: (
) _________________________________
Bid opening will be in 3rd floor conference Room on 3rd floor if bidder is attending.
NOTE: To receive more bids like this when they become available, Vender’s can sign up by going to the
Jonesboro web site, click on Doing Business and sign up for bid notices.
Execution of Bid
Date ____________________________________
We, the undersigned, have read all the requirements set forth in this bid proposal including specification, instructions, conditions and pertinent information regarding
the articles being bid on, and we agree to furnish articles at the prices stated.
Arkansas UsCeaTshaxDiRsceoguinstte_r__N_o_._________________________________%______________________________D__ay_s_______________________ Phone # (
) _________________________________
Bidder _________________________________________________________________________ Address ___________________________________________
By _____________________________________________________________________________City________________________________________________
(Person Authorized to Sign Bids)
(Title)
Unsigned Bids Will Be Rejected
Bids number MUST be annotated on Bidder’s Envelope.
Bids are subject to rejection unless submitted on this form.
Notice to Bidders: See reverse side for instructions and conditions.
CITY OF JONESBORO, ARKANSAS
CONDITIONS OF BIDDING
COMPLIANCE WITH THE FOLLOWING CONDITIONS IS NECESSARY FOR CONSIDERATION OF THIS BID:
1.
SIGNATURE - This bid must be signed with the firm name and by an authorized officer, employee, or agent.
2.
SALES OR USE TAX - is not to be shown in the bid price (unless otherwise stated) but is to be added by the vendor to the invoice
billing to the City. The City is not exempt from Arkansas State Sales & Use Tax. Although Use Tax is not included in this bid, vendors
are to register and pay tax direct to the Arkansas State Revenue Department.
3.
FREIGHT & OTHER DELIVERY CHARGES - to designated City facility in Jonesboro must be included in bid. Charges may not
be added after the bid is opened.
4.
DISCOUNTS - Show rate, total amount, and latest day any discounts will be allowed after receipt of article and invoice, otherwise
City will deduct allowed discount when payment is made.
5.
FIRM PRICE - All prices quoted will remain firm for at least 30 days from date of bid, unless otherwise specified by the City or
bidder. Payment(s) will be made by a pre-numbered check as per Ar Code 14-59-105.
6.
IDENTICAL BIDS - In the event of two or more identical low bids, the contract may be awarded arbitrarily or for any reason to any
of such bidders or split in any proportion between the said two or more bidders at the discretion of City.
7.
LIQUIDATED DAMAGES - Liquidated damages shall be assessed beginning on the first day following the maximum delivery or
completion time entered on this bid form and/or provided for by the plans and specifications.
8.
AMBIGUITY IN BID - Any ambiguity in any bid as the result of omission, error, lack of clarity or non-compliance by the bidder with
specifications, instructions, and all conditions of bidding shall be construed in the light most favorable to the City.
9.
CONSTRUCTION -
A. When noted, the Contractor is to supply the City with evidence of having and maintaining proper and complete insurance,
specifically Workman’s Compensation Insurance in accordance with the laws of the State of Arkansas, Public Liability and Property
Damage. All premiums and cost shall be paid by the Contractor. In no way will the City be responsible in case of accident.
B. When noted, a Certified check or bid bond in the amount of 5% of total bid shall accompany bid.
C. A performance Bond equaling the total amount of any bid exceeding $3,000.00 must be provided for any contract for the repair,
alteration or erection of any public building, public structure or public improvement (pursuant to Ark. Stat. SS51-632.SS51-565 as
amended.)
10.
The City reserves the right to reject any and all bids, to accept in whole or in part, to waive any informalities in bids received, to accept
bids on materials or equipment with variations from specifications in those cases where efficiency of operation will not be impaired,
and unless otherwise specified by the bidder, to accept any item in the bid. If unit prices and extensions thereof do not coincide, the
City may accept the bid for the lesser amount whether reflected by the extension or by the correct multiple of the unit price.
11.
Minority Business Policy - It is the policy of the City of Jonesboro that minority business enterprises shall have the maximum
opportunity to participate in the city purchasing process. Therefore, the City of Jonesboro encourages all minority businesses to
compete for, win and receive contracts for goods, services, and construction. The city also encourages all companies to subcontract
portions of any city contract to minority business enterprises.
____________________________________________________________________________________________________
INSTRUCTIONS TO BIDDERS
(PLEASE READ CAREFULLY)
1.
Submit bid on bid form on reverse side of this sheet. NO Facsimiles will be accepted.
2.
Address all bids to: Purchasing Agent. P.O. Box 1845, Jonesboro, Arkansas 72403-1845 and make certain to indicate identifying bid
number on the outside of bidder’s envelope.
3.
DO NOT include Federal Excise Tax in bid. City will furnish exemption certificate.
4.
State Manufacturer, Brand Name, Model, etc for each item bid on.
5.
Samples of items, when required, must be furnished free, and, if not called for within 30 days from date of bid opening, will be disposed
of by City
6.
Bids received after stated time will not be considered.
7.
Be sure and read all conditions and verify amounts before submitting bids. No changes or additions will be allowed after submission.
8.
Guarantees and warranties should be attached as a part of the bid as they may be a consideration in awarding a contract.
9.
Delivery or contract completion time is to be shown, as this date may, where time is of the essence, determine the contract award.
10.
Additional information may be obtained from the Purchasing Office.
11.
Bidders shall be aware of Davis-Bacon wage rates and Buy America regulations if applicable.
THE CITY RESERVES THE RIGHT TO ACCEPT PART OR ALL OF ANY SPECIFIC BID OR BIDS AND TO ACCEPT
ANY BID WITH OR WITHOUT TRADE-IN. THE CITY FURTHER RESERVES THE RIGHT TO REJECT ALL BIDS,
OR PART OR ALL OF ANY SPECIFIC BID OR BIDS.
Click on Doing Business - Bids at www.jonesboro.org for any additional information.
On-Call Asphalt (Small Projects)
SCOPE: Furnish all labor, hauling, equipment, mobilization, maintenance of traffic, and performing all work required
for small volume (tonnage) jobs in the City of Jonesboro. Projects include but are not limited to parking lots, turning
lanes, and other jobs that would require a paving machine. These jobs are generally less than two (2) loads or forty
(40) tons of asphalt per location but could be as much as 300 – 400 tons per location.
○
At completion of each job, vendor will haul and clean all items from the job site.
○
Payments shall be made to vendor on a once a month basis.
○
Price shall remain in effect from April 1, 2025 to April 1, 2026. This bid can be terminated before the ending
date by notification by the City of Jonesboro.
○
Successful bidder will be required to produce proof of liability insurance. Under no circumstances shall the
City of Jonesboro be liable for any damage done to the City’s or Personal property.
* Asphalt Laydown and Hauling mentioned above will be full compensation for hauling placing and compacting
material; and for all labor, equipment, tools, and incidentals as necessary to complete the work. The asphalt will be
purchased by the City under a separate contract.
** Mobilization will be paid for separate jobs. Jobs in close proximity will be paid for as a single mobilization. These
jobs will not require paving machine to be loaded and hauled from location to location.
It is expressly understood that the City does not obligate itself to purchase any specific quantity or to make
purchases at any specific time.
The City of Jonesboro reserves the right to accept, split, or reject any or all of any part of any bid received.
The Bidder agrees to begin work within ten (10) calendar days after the issuance by the Owner of a "Work Order"
and to complete the work in a timely manner. Should the work fail to be completed within in a timely manner
or begin with ten (10) calendar days, the City reserves the right to assign work to the next bidder.
Successful bidder will supply proof of liability insurance and workers’ comp insurance.
SP-1 - SPECIFICATIONS, ARKANSAS STATE HIGHWAY COMMISSION
General
The standard specifications of the Arkansas State Highway and Transportation are bound in a book titled
Standard Specifications for Highway Construction. These specifications are referred to herein as “Standard
Specifications.” The latest edition shall apply.
A copy of these “Standard Specifications” may be obtained from the Arkansas State Highway and
Transportation Department, Little Rock, Arkansas, at their customary charge.
SP-2 - MAINTENANCE OF TRAFFIC
Flagging and Maintenance of Traffic will be the responsibility of the Contractor. Maintenance of Traffic
shall be according to Section 603 of the Standard Specifications, and AHTD Standard Drawings TC-1, TC-2,
and TC-3. Payment for Maintenance of Traffic will be considered included in the contract unit price bid.
Tack Coat will be required between old and new lifts of asphalt. Tack Coat will be considered subsidiary to
the Asphalt Laydown and Hauling price.
Monthly payment in accordance with attached schedule.
PAYMENT TO CONTRACTORS
2025 SCHEDULE - YEARLY BIDS
City of Jonesboro Payment Schedule Deadline for Invoice Submittal to Engineering
Wednesday, January 22, 2025
Monday, January 13, 2025
Monday, February 24, 2025
Friday, February 14, 2025
Monday, March 24, 2025
Friday, March 14, 2025
Tuesday, April 22, 2025
Friday, April 11, 2025
Thursday, May 22, 2025
Tuesday, May 13, 2025
Monday, June 23, 2025
Friday, June 13, 2025
Tuesday, July 22, 2025
Friday, July 11, 2025
Friday, August 22, 2025
Tuesday, August 12, 2025
Monday, September 22, 2025
Friday, September 12, 2025
Wednesday, October 22, 2025
Tuesday, October 14, 2025
Monday, November 24, 2025
Friday, November 14, 2025
Monday, December 22, 2025
Friday, December 12, 2025
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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