Climate Action Plan Update and Greenhouse Gas Emissions Inventory
| Location: | California |
|---|---|
| Posted: | Feb 14, 2026 |
| Due: | Mar 13, 2026 |
| Agency: | City of Del Mar |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 2026-02 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
2026-02
|
| Bid Title: |
Climate Action Plan Update and Greenhouse Gas Emissions Inventory
|
| Category: | Professional Services |
| Status: | Open |
| Bid Recipient: | knorgrove@delmar.ca.us |
|
Attachment Preview
CITY OF DEL MAR, CALIFORNIA
REQUEST FOR PROPOSALS (RFP)
No. 2026-02
Climate Action Plan Update and Greenhouse Gas Emissions Inventory
I. INTRODUCTION
A. General Information
The City of Del Mar (City) is seeking proposals from qualified professional consulting firms
(Consultants) to develop 1) an updated Climate Action Plan (CAP) and 2) greenhouse gas
(GHG) emissions inventories for two years, with 2022 as a new baseline year (a requirement
of the grant source the City is using to support project costs). The City intends to enter into a
three-year agreement with the selected Consultant, with the option of extending the
agreement for an additional two-year period based on mutual agreement and satisfactory
performance.
B. About the City
Incorporated in 1959, the City of Del Mar is a Charter Law City with a Council-Manager form
of government. The Del Mar City Council consists of five members, one of whom is chosen
on a rotating basis for a one-year term as mayor. Del Mar is located just 20 minutes north of
downtown San Diego on the southern California coast. Approximately 3,900 residents call this
2.2 square mile city their home. The famed horse racing and annual County Fair that take
place at the State-owned Del Mar Fairgrounds and over two miles of white sandy beaches
make Del Mar an inviting tourist destination. Residents and visitors enjoy excellent weather
and a variety of outdoor activities at the City's parks and Downtown Village.
The City of Del Mar Climate Action Plan was updated in June of 2016. The City developed a
CAP Implementation Plan and Monitoring Plan in 2019. Since the adoption of the CAP, the
City has implemented several measures that have resulted in a decrease in the City’s GHG
emissions. The City would like to build on this success and revise its CAP to incorporate
measures that reflect current climate action planning science, technologies, best management
practices, policies, and state mandates.
The 2016 CAP is available online via the City’s website:
https://www.delmar.ca.us/DocumentCenter/View/6101/Del-Mar-Climate-Action-Plan?bidId=.
In 2019, the City prepared an Implementation Plan for the 2016 CAP, which is available here:
https://www.delmar.ca.us/DocumentCenter/View/6978/CAP-Implementation-Plan?bidId=.
The CAP Monitoring Plan, which was developed in 2020, is available here:
https://www.delmar.ca.us/DocumentCenter/View/6977/CAP-Monitoring-Report-2020?bidId=.
The City Council-appointed Sustainability Advisory Committee (SAC) oversaw development
of the 2016 CAP. While City staff will oversee the eventual agreement with the Consultant,
SAC will play a role in the development of the updated CAP.
City of Del Mar
CAP Update and GHG Inventory RFP No. 2026-02
Page 2 of 4
C. Inquiries
Questions regarding this RFP must be received by 5:30 p.m. PST on Wednesday, February
25, 2026, via email to Kaitlyn Elliott-Norgrove, Special Projects and Program Manager, at
knorgrove@delmar.ca.us.
D. Submittal Requirements
Proposals are due by 4:30 p.m. PST Friday, March 13, 2026, via email to
knorgrove@delmar.ca.us.
II. ANTICIPATED TIMELINE
The anticipated timeline for the RFP process is outlined below and is subject to change without notice:
Notice of RFP
Questions Due
Action
Responses to Questions Posted
Deadline to Submit Proposals
City Staff Review of Proposals
Selected Consultant Notified
Council Consideration of Agreement for Services
Project Start Date
Tentative Timeline/Deadline
Friday, February 13, 2026
Wednesday, February 25, 2026 (5:30
PM)
Wednesday, March 4, 2026 (5:30 PM)
Friday, March 13, 2026, (4:30 PM)
Monday, March 16 – Friday, March 27,
2026
Monday, March 30, 2026
April 2026
April 2026
III. SCOPE OF SERVICES REQUIRED
The Scope of Services is included in Attachment A to this RFP.
IV. PROPOSAL FORMAT AND REQUIREMENTS
To be considered, proposals need to include the following content:
1. Consultant’s Proposal
The proposal shall confirm Consultant’s understanding of the Scope of Services,
demonstrate ability to meet the City’s needs for the project as outlined in this RFP, and
shall include:
o Title page showing the RFP number and subject, name of the firm, local address,
telephone number; name, title, and email address of contact person and the authorized
contract signer, if awarded; and date of submittal
o A summary of the Consultant’s relevant experience, capabilities and qualifications.
o Project delivery information, such as general approach, timeline for completion,
methodology, technical review process, technology utilized, approach for
communicating with the City, information needed from the City, and other project
specific information, as appropriate.
o Names, titles, contact information, and experience of each key team member.
o Respondents may submit other relevant information they deem appropriate.
2. Conflict of Interest
Consultant is required to issue a brief statement disclosing potentially conflicting interests,
including any litigation involving the Consultant or Consultant’s personnel which is adverse to
the City; and the listing of services currently being provided or provided within the last four
City of Del Mar
CAP Update and GHG Inventory RFP No. 2026-02
Page 3 of 4
years to any person, corporation, partnership, or other entity that made application to the City
for a discretionary land use entitlement or City project.
3. Client References
List a minimum of three (3) references from municipalities or other public sector clients.
4. Cost and Fee Structure
Provide a detailed cost description and fee schedule for services. The cost description should
be broken into line items for the various items of work for the tasks identified in the Scope of
Services (Attachment A). One lump sum proposal will not be accepted. Also include a
current fee schedule that indicates the standard fees for the various positions in the firm.
Consultants shall expressly state the proposed fees are valid for the entire initial agreement
term, or specify the requested fee increases for the term of the agreement. Typically, the City
will not consider annual increases of more than 3 percent or the San Diego Area Consumer
Price Index (CPI), whichever is lower.
5. Acceptance of or Requested Changes to the City’s Standard Agreement
Proposing Consultants must expressly state their acceptance of the terms of the City’s
standard agreement (Attachment B) or include requested changes and an explanation for
each change. Requested changes after the close of the RFP solicitation period will not be
considered. The City will not agree to make any modifications to the indemnity and insurance
requirements sections. Generally, the City will only consider changes that would be legally
required for the City’s agreement to comply with federal, state, or local laws and regulations.
6. Acceptance of RFP Addendums
Proposing Consultants must expressly acknowledge review and acceptance of all
addendums to the RFP if any are issued before the close of the RFP solicitation period.
V. EVALUATION CRITERIA
Selection of the successful proposal shall be generally based on the information provided in the
proposals and any subsequent interviews, which may be held solely at the option and discretion of
the City. At a minimum, proposals will be evaluated based on the following criteria: experience and
qualifications; ability to understand and fulfill the Scope of Services; costs; proposal responsiveness
and completeness; and other relevant evaluation criteria established by the City.
VI. TERMS AND CONDITIONS
A. Reserved Rights by the City
The rights reserved by the Cities include, but are not limited to, the following:
• Select and recommend for award the Consultant that best meets the needs of the City.
• Require further documentation or information prior to entering into an agreement.
• Conduct interviews or require oral presentations of any or all Consultants.
• Reject any or all submittals or waive technicality and formalities in submittals, as well
as accept submittals in whole or in part, if deemed in the best interest of the City.
• Amend or revoke this RFP. Any modifications, clarification, or additions will be posted
on the City’s website as an addendum.
• Terminate the RFP process or, in the event a contract has been awarded, the contract,
for any firm that is found to have made a material misstatement or misrepresentation
or that provided materially inaccurate information to the City.
• Under the City’s best value evaluation method, the Consultant with the lowest rates
may not necessarily be awarded this contract.
City of Del Mar
CAP Update and GHG Inventory RFP No. 2026-02
Page 4 of 4
B. Equal Opportunity
The City of Del Mar requires all proposers to comply with equal opportunity policies. Del Mar’s
programs, services, employment opportunities, and volunteer positions and contracts are open
to all persons without regard to race, religion, color, national origin, sex, age, sexual orientation,
marital status, disability, medical condition, genetic disability, military or veteran status, or
political affiliation.
C. Public Information
All materials received relative to this RFP will become public information and be available for
public inspection. Any information deemed confidential or proprietary should be clearly
identified by the Consultant as such. Companies submitting proposals which contain
information deemed to be proprietary, may submit that information separately under closed
cover so designated and clearly identified. Pricing information may not be so submitted and
is non-privileged.
D. Compliance With ADA and WCAG 2.1
If awarded the contract/agreement, the selected Consultant shall ensure that all digital
documents, web content, applications, and other deliverables created, provided, or delivered
under this Agreement comply with the Americans with Disabilities Act (ADA), Section 504 of
the Rehabilitation Act, and meet WCAG 2.1 Level AA standards. Specifically, the vendor must:
1) Ensure all deliverables meet accessibility standards as outlined by the WCAG 2.1; 2) Upon
request, Consultant must provide a Voluntary Product Accessibility Template (VPAT) to
document compliance; 3) Conduct accessibility testing using industry-standard tools and
methodologies, including automated testing and user testing by individuals with disabilities,
ensuring compliance with WCAG 2.1 Level AA (or the most current standard); 4) Promptly
remediate any identified accessibility issues and provide fixes or updates at no additional cost
to the City; and 5) Ensure ongoing compliance with any future changes to relevant rules or
accessibility guidelines.
VII. ATTACHMENTS
Attachment A – Scope of Services
Attachment B – Standard Professional Services Agreement
Attachment A:
Scope of Services
Task 1: Develop GHG Inventories
Task
No.
Task Description
Start Date/
Completion Date
(Estimated)
1A
Project Meetings
April 2026 –
December 2028
Update
1B
Communitywide and
Municipal GHG
Inventories and
April 2026 –
December 2028
Projections
Task Outcome/Output
Conduct meetings with
relevant internal
stakeholders and the
project consultant to
inform the project.
1. Develop new
baseline year for GHG
inventories (2022).
2. Develop a second
inventory based on
2024 data.
Deliverables
1. Host one (1) kick-off
meeting.
2. Host regular project
meetings and/or conference
calls (x12).
3. Conduct meetings with
relevant City staff and
departments with consultant
(x6).
1. Identify data needs.
2. Collect data.
3. Develop communitywide
GHG inventories and
projections.
4. Develop municipal GHG
inventories and projections.
5. Summarize methods and
findings.
Task 2: Develop Updated Climate Action Plan
Task
No.
Task Description
Start
Date/Completion
Date (Estimated)
Task Outcome/Output
Conduct meetings with
2A
Project Meetings
June 2026 – May
2028
relevant internal
stakeholders and the
project consultant to
inform the project.
Deliverables
1. Host one (1) kick-off
meeting.
2. Host regular project
meetings and/or conference
calls (x12).
3. Conduct meetings with
relevant City staff and
departments with consultant
(x6).
2B
Develop and
Implement Public
Engagement Plan
July 2026 – May
2029
Facilitate public
engagement and
community involvement
in the CAP update
process.
1. Develop draft and final
public engagement plan (x1).
2. Implement public
engagement plan.
3. Presentation and meeting
materials.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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