INSTRUCTIONS TO BIDDERS
I.F.B. 26-09
WEST EAST EXPRESS, POPLAR TRAIL IMPROVEMENTS AND WEST EXTENSION, CITY
OF ANNAPOLIS, MARYLAND
The Central Purchasing Office of the City of Annapolis is accepting sealed Bids for construction
phase services for the West East Express, Poplar Trail Improvements and West Extension, City of
Annapolis, Maryland until 2:00 p.m., local time, Friday, July 24, 2025. Bids shall be delivered or emailed
to the Central Purchasing Office, 161 Duke of Gloucester Street, 1st Floor, Annapolis, Maryland 21401,
bids@annapolis.gov. Late submittals shall not be accepted under any circumstances.
The scope of work includes, but is not limited to the construction of a ten foot, (10 foot), wide
shared use path within an abandoned railway track between the locations of Gibraltar Avenue and
Admiral Drive and the widening of the existing trail along the location from Popular Avenue and Taylor
Avenue for a combined distance of approximately 1.3 miles.
Interested parties are invited to attend a virtual pre-Bid meeting on Monday, June 29, 2026, at 2:00
p.m., local time, via Google Meet.
The City of Annapolis reserves the right to reject any or all Bids, to waive informalities as deemed
appropriate by the City, to award multiple contracts, and to select the Bid deemed to be in the best interest
of the City.
Charles M. “Mike” Garascia
Procurement Officer
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CONTRACT NO. SHA #: AA005b51
FAP NO. AC-TAP-000F(034)E
WEST EAST EXPRESS, POPLAR TRAIL IMPROVEMENTS AND WEST EXTENSION, CITY OF
ANNAPOLIS, MARYLAND
I. F. B. 26-09 TABLE OF CONTENTS
VOLUME 1 - BIDDING AND CONTRACT INFORMATION
Purchasing Definitions
Administrative & Selection Information
General Solicitation Provisions, Conditions and Clauses
00700 General Conditions of the Construction Contract
Exceptions to Standard Documents
Federal Transit Administration Clauses
VOLUME 2 - SPECIFICATIONS
Project Specific Information
Reference Documents / Appendix
VOLUME 3 – PRICE PROPOSAL AND FORMS
Bid Response Form
Affidavits
Non-Collusion Certificate
Sample Contract
Sample Bid Bond Form
Sample Payment Bond
Sample Performance Bond
VOLUME 4 – FEDERAL AND STATE SUPPLEMENTAL SPECIFICATIONS
Cargo Preference Act
CP - Contractor Registration Requirements
CP - Maryland Manual on Uniform Traffic Control Devices (MdMUTCD) Requirements
CP - (NCHRP) Report 350 and MASH Compliance
CP - Occupying Wetlands
CP - Form FHWA-1273
CP - Affirmative Action Requirements Utilization of Disadvantaged Business Enterprises for Federal-Aid
Contracts
CP - Notice to Contractors DBE Goal
CP – DBE Compliance Field Meeting
CP - Traffic Control Plan Certification
CP - Prevailing Wage Instructions for the Contractor
CP - Notice of Actions Required for Affirmative Action to Ensure Equal Employment Opportunity
(Executive Order 11246)
CP - Training Provisions
CP - High Visibility Safety Apparel Policy
SP - Project Description & Specifications
SP - Notice to Contractor for Federal Contracts - Request for Information
SP - Notice to Contractor-Early Submissions
SP - GP Section 2 -Bidding Requirements and Conditions
SP - TC Section 2 - Bidding Requirements and Conditions
CP - Proposal Form Packet - Federal – Cover
CP - Proposal Form Packet – Federal
SP - TC-4.02 Failure to Adequately Maintain Project
Davis Bacon Wage Determination – Posting For Job Site
Davis Bacon Wage Determination – Wage Scale
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FAP NO. AC-TAP-000F(034)E
VOLUME 1 – BIDDING AND CONTRACT INFORMATION
CITY OF ANNAPOLIS
PURCHASING DEFINITIONS
Addenda or Addendum - Written or graphic instruments or documents issued prior to the opening of Bids
which clarify, correct or change the Bidding Documents or the Contract Documents.
Administrative Information - The document which is entitled “Administrative & Selection Information”,
and included as a part of the Bidding Documents.
Bid - A written submission or proposal including, but not limited to, price, terms of sale, and description of
work technical expertise, work experience, and any other information requested in the Bidding Documents
or on the Bid Forms, offered by a Bidder to the City for the work or services to be performed pursuant to
the Contract. May also be referred to as a “Proposal.”
Bid Bond - The security required to be included in the Bid and furnished by the Bidder as a guaranty of
good faith to enter into a Contract with the City if awarded to the Bidder.
Bid Forms - The approved forms included in the Bidding Documents on which the City requires the Bid to
be set forth and submitted.
Bid Opening - The date and time set for the receipt of all Bids for a Solicitation, at which date and time
the City Procurement Officer, or his/her designee, shall open each received Bid.
Bid Price - The total dollar amount proposed by a Bidder as payment by the City in exchange for the
Bidder fulfilling the Contract.
Bidder - One who submits a Bid directly to the City, as distinct from a sub-bidder, who submits a bid to a
Bidder. May also be referred to as a “Proposer.”
Bidding Documents – Documents that include these Definitions, the Bid Forms, the Administrative
Information, the Construction General Conditions, the General Solicitation Provisions, Conditions and
Clauses, the Specifications, and any and all proposed Contract Documents, and including all Addenda
issued prior to receipt of Bids.
Business Day - Every day shown on the calendar except Saturdays, Sundays and City holidays.
Calendar Day - Every day shown on the calendar, Saturdays, Sundays and City holidays included.
City - City of Annapolis, Maryland, a municipal corporation of the State of Maryland, and any duly
authorized representative, agent, or employee.
Construction General Conditions – Those portions of the Bidding Documents that include definitions,
administrative details, instructions, terms and conditions specific to procurements involving construction
services, including, but not limited to, 00700 General Conditions of the Construction Contract, and/or 00900
Exceptions to Standard Documents.
Contract - The written agreement between the City and the Successful Bidder or Proposer covering the
work or services to be performed, and including all other Documents that may be attached to or
incorporated into the Contract and made a part thereof.
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Contract Item - An item of work specifically described and for which a price, either unit or lump sum, is
required. It includes the performance of all work described in these Bidding Documents or described in
any Contract Documents.
Contract Bonds - The performance bond, payment bond, maintenance bond, and/or any other
instruments of security required by the City for the Contract.
Contract Documents - The Contract, Addenda, the Bid, the Bidding Documents, the Contract Bonds, and
the Specifications together with all written amendments, modifications and supplements issued pursuant
to the Contract.
Day - Calendar Day unless otherwise designated.
General Solicitation Provisions, Conditions and Clauses - The document which is entitled “City of
Annapolis Purchasing General Solicitation Provisions, Conditions and Clauses”, and included as a part of
the Bidding Documents supplied by the City of Annapolis to prospective bidders.
Solicitation - The “Request for Proposal (R.F.P.)”, “Invitation for Bid (I.F.B.)” or other request by the City
inviting Bidders to submit Bids for specifically requested goods, services or other work.
Specifications - Those portions of the Bidding Documents and/or the Contract Documents consisting of
written technical descriptions of work, services, materials, equipment, construction systems and/or
standards and workmanship to be provided under the Contract, including all administrative details
applicable thereto, and any reference documents or appendices.
Successful Bidder - The lowest, qualified, responsible and responsive Bidder to whom the City (on the
basis of the City’s evaluation as hereinafter provided) makes an award, and whose Bid conforms in all
material respects to the Bidding Documents, including, but not limited to, all mandatory and essential
requirements of the Bid.
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FAP NO. AC-TAP-000F(034)E
1. GENERAL
CITY OF ANNAPOLIS
ADMINISTRATIVE & SELECTION INFORMATION
A. This Administrative & Selection Information portion contains the instructions for the contents and
submittal of the Bid, and the selection criteria to be used by the City for the selection of the
Successful Bidder.
B. The terms “Bid”, “Bidder” and “Bidding” may be used interchangeably with the terms “Proposal”,
“Proposer” and “Proposing” in these Bidding Documents depending of the nature of this Solicitation.
C. If this Solicitation includes a Construction General Conditions portion, then the language
and requirements in that Construction General Conditions portion shall control and
supersede any conflicting language and/or requirements in either this Administrative &
Selection Information portion or the General Solicitation Provisions, Conditions, and
Clauses portion.
2. INSTRUCTIONS AND FORMS
A. TRANSMITTED SUBMISSIONS THROUGH EMAIL (PREFERRED): Bidders submitting the Bid
packages electronically shall submit those packages to bids@annapolis.gov prior to the Bid due
time and date. Late Bids shall not be accepted. A separate version of the Bid, redacted in
accordance with Section 15 (“Proprietary Information”) shall also be added to the electronic copy
provided.
B. HARD COPIES: Hard copies of the Bid are not required but Bidders may submit hard copies
in lieu of email submission. If submitting hard copies, provide one (1) original Bid (marked
as such) and one (1) copy of the Bid prior to the Bid due time and date. All Bids are to be
submitted on and in accordance with the Bid Forms provided by the Central Purchasing
Office. Bids may be submitted in sealed envelopes, as appropriate. The Bidder shall clearly
identify the Bid on each envelope and/or package. Late Bids shall not be accepted. Bidders
submitting hard copies shall submit a CD-Rom or flash drive containing the entire, identical
hard copy of the Bid in addition to the hard copies above. A separate version of the Bid,
redacted in accordance with Section 15 (“Proprietary Information”) shall also be added to
the electronic copy provided.
All hard copies and electronic copies of Bids shall be submitted to:
Charles M. “Mike” Garascia, Procurement Officer
City of Annapolis
Central Purchasing Department
161 Duke of Gloucester Street, 1st Floor
Annapolis, Maryland 21401
C. Questions concerning this Solicitation should be directed to Charles M. (“Mike”) Garascia, City
Procurement Officer at bids@annapolis.gov. Questions will be received until DATE at TIME.
Also include in the email in the cc: line Eric Leshinksky at ejleshinsky@annapolis.gov.
D.
Any Bidder finding any discrepancy in or omission from the Specifications, the Bidding Documents
or any Bid Forms, in doubt as to any meaning, or considering the Specifications, the Bidding
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FAP NO. AC-TAP-000F(034)E
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
