Request for bids for Chapel Hill Transit Bus Stop Improvements

Location:	North Carolina
Posted:	Nov 5, 2025
Due:	Dec 4, 2025
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment V - Transportation, Travel and Relocation Services
Solicitation No:	323-P26-112
Publication URL:	To access bid details, please log in.

Solicitation Number:	323-P26-112
Project Title:	Request for bids for Chapel Hill Transit Bus Stop Improvements
Description:	The focus of this project includes bus stop and site amenity improvements to existing stop locations at various locations with the Town of Chapel Hill limits. This work will generally consist of clearing, grading, concrete pads and sidewalks, installing amenities, traffic control, and other related items.
Opening Date:	12/4/2025 2:00 PM
Posted Date:	11/6/2025
Status:	Open
Department:	TOWN OF CHAPEL HILL


Solicitation Number * 323-P26-112	Department TOWN OF CHAPEL HILL	Status Reason Open
Opening Date 2025-12-04T14:00:00.0000000	Posted Date * 2025-11-05T19:34:16.0000000Z	Commodity Code Construction Services
Mandatory Conference/Site Visit — —	Special Instructions Plans are posted on the Town website www.townofchapelhill.org	Solicitation Type * Select RFP IFB RFI
Owner Zakia Alam
Description The focus of this project includes bus stop and site amenity improvements to existing stop locations at various locations with the Town of Chapel Hill limits. This work will generally consist of clearing, grading, concrete pads and sidewalks, installing amenities, traffic control, and other related items.

Attachments P26-112-Chapel Hill Transit - Bus Stop Improvement November 2025.pdf (1.22 MB)

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BID:

CATEGORY:

PROJECT:

FROM:

NOTICE DATE:

SUBMISSION DATE:

Notice to Bidders

Request for Bids (RFB) For

Chapel Hill Transit Bus Stop Improvements

For

Town of Chapel Hill

Chapel Hill, North Carolina

P26-112

Construction

Chapel Hill Transit Bus Stop Improvements

Zakia Alam, Purchasing & Contracts Manager

Wednesday, November 5, 2025

Thursday, December 4, 2025

Pursuant to Section 143-129 of the General Statutes of North Carolina, sealed proposals for the Chapel Hill Transit

Bus Stop Improvements (the “Project) to be furnished to the Town of Chapel Hill, N.C. will be received by Zakia Alam,

Purchasing and Contracts Manager, at the Town Hall in the 1st floor conference room #102, at 405 Martin Luther King

Jr. Boulevard, Chapel Hill, N.C., on Thursday, December 4th, 2025 at 2:00 PM, at which time they will be opened and

publicly read. Please allow extra time for parking, as it may be necessary to park at the E. Rosemary Parking

Deck (125 E. Rosemary Street, approximately 0.03 miles from Town Hall) or at alternative locations.

Prospective bidders may view the plans and specifications for the proposed project on the Town of Chapel Hill website

(www.townofchapelhill.org. Click on “Businesses” menu, then “Bid Notices” option, then the name of this project) For

additional information, please contact Katy Fontaine by email at kfontaine@townofchapelhill.org.

An optional pre-bid conference will be held on November 13, 2025, from 11:00 AM to 12:00 PM, at the Transit

Facility, on the second-floor conference room, 6900 Millhouse Road, Chapel Hill, North Carolina 27516. All

potential bidders are hereby notified that attendance at the optional pre-bid conference is not required for bid

submittal.

The Project Manager for this project Katy Fontaine, Chapel Hill Transit, Town of Chapel Hill. All requests for

interpretations related to this RFB must be submitted in writing to the Project Manager at

kfontaine@townofchapelhill.org by 5:00 PM on Monday, November 17th, 2025. All responses to timely submitted

requests for interpretations will be published in the form of an addendum on the Town’s website on Friday, November

21st, 2025.

For questions on the bidding procedures, contact the Town’s Purchasing Division at 919-969-5022.

The Town of Chapel Hill reserves the right to reject any and all bids for any reason or no reason and to accept the bid

most favorable to the Town of Chapel Hill.

Chapel Hill Transit Bus Stop Improvements

Bid: P26-112, Town of Chapel Hill, North Carolina

November 5, 2025

Page 1

Instructions to Bidders

For

Chapel Hill Transit Bus Stop Improvements

For

Town of Chapel Hill

Chapel Hill, North Carolina

BID:

CATEGORY:

PROJECT:

FROM:

NOTICE DATE:

SUBMISSION DATE:

P26-112

Construction

Chapel Hill Transit Bus Stop Improvements

Zakia Alam, Purchasing & Contracts Manager

Wednesday, November 5, 2025

Thursday, December 4, 2025, by 2:00 PM

This bid package includes the following documents:

Notice to Bidders

Instructions to Bidders

Project Specifications &

Plans

Bid Proposal Form

Contract between Owner & Contractor with Performance and Payment Bonds (sample)

General Conditions of the Contract for Construction

Standard General Conditions

Project Plans are NOT attached and can be viewed on the Town of Chapel Hill website. NCDOT Right-of-Way Encroachment

Letters & Agreements are NOT attached and can be viewed by contacting Michael Dioquino at DRMP by email at

mdioquino@drmp.com.

Project Summary: The focus of this project includes bus stop and site amenity improvements to existing stop

locations at various locations with the Town of Chapel Hill limits. This work will generally consist of clearing, grading,

concrete pads and sidewalks, installing amenities, traffic control, and other related items.

Projected Project Schedule:

The Town’s goal is to use the following schedule if possible:

Bid Request Issued:

Optional Pre-Bid Conference:

Requests for Interpretation Due:

Addendum Published:

Bids Due:

Contract Execution:

Project Completion Date:

November 5, 2025

November 13, 2025 from 11:00 AM to 12:00PM EST

November 17, 2025

November 21, 2025

December 4, 2025

following Town Council approval

120 Days after Notice to Proceed is issued

Chapel Hill Transit Bus Stop Improvements

Bid: P26-112, Town of Chapel Hill, North Carolina

November 5, 2025

Page 2

Contacts:

For Questions about the Proposed Project:

Katy Fontaine, Project Manager

Chapel Hill Transit

Email: kfontaine@townofchapelhill.org

For Questions about Bidding Procedures:

Town of Chapel Hill

Purchasing Division

919-969-5022

PLEASE READ ALL INSTRUCTIONS CAREFULLY

BEFORE PREPARING AND SUBMITTING YOUR BID

All bids shall be prepared and submitted in accordance with the following requirements. Failure to comply

with any requirement shall cause the bid to be considered irregular and shall be grounds for rejection of the

bid.

PRE-SUBMISSION PROCEDURES:

A. Requests For Interpretations. Bidders in doubt as to the meaning of any part of the instructions,

specifications, or other documents furnished with or referenced by these Instructions may submit questions in writing

to Katy Fontaine at kfontaine@townofchapelhill.org by the “Requests for Interpretation Due” date and time

specified above. No further requests for interpretation will be accepted after the deadline.

B. Addenda. All responses to timely submitted requests for interpretations will be published in the form of an

addendum to the Town’s website at www.townofchapelhill.org on November 21, 2025. Bidders shall ascertain that

they have received all addenda issued and shall acknowledge their receipt on the Formal Bid Proposal Form,

furnished with the specifications.

C. Pre-Bid Conference An optional pre-bid conference will be held on November 13, 2025 from 11:00

AM to 12:00 PM, at the Transit Facility, in the second floor conference room, 6900 Millhouse Road, Chapel Hill,

North Carolina 27516. All potential bidders are hereby notified that attendance at the optional pre-bid

conference is not required for bid submittal.

D. Expectations for Contract. It is intended that the successful bidder shall furnish all tools, equipment,

machinery, apparatus, labor, and materials necessary to complete all work required under the terms of such

contract(s) as may be entered into.

II.

SUBMISSION OF BIDS:

A. Receipt of Bids. Sealed proposals for the furnishing of labor, materials, equipment, and services for the

construction of the Project will be received by the Purchasing & Contracts Manager at the Town of Chapel Hill Town

Hall, 1st floor conference room, 405 Martin Luther King Jr. Blvd., Chapel Hill, North Carolina, on December 4, 2025, at

2:00 PM.

Chapel Hill Transit Bus Stop Improvements

Bid: P26-112, Town of Chapel Hill, North Carolina

November 5, 2025

Page 3

Bids shall be enclosed in a sealed envelope addressed to the Purchasing & Contracts Manager, Town of Chapel Hill,

405 Martin Luther King Jr. Blvd., Chapel Hill, North Carolina 27514, and clearly marked "Bid Proposal – Chapel Hill

Transit Bus Stop Improvements". The bidder’s state contractor license number shall be printed in the lower left

hand corner of the envelope containing the bid.

B. Bid Opening. All bids received will be opened promptly and read at the specified hour and date set forth in

the Notice to Bidders.

C. Bid Bond/Deposit. No proposal shall be considered or accepted by the Town of Chapel Hill unless, at the

time of its filing, the proposal shall be accompanied by a deposit with the Town of Chapel Hill of cash, a cashier’s

check or a certified check on a bank or trust company insured by the Federal Deposit Insurance Corporation in an

amount equal to but not less than five percent (5%) of the proposal. In lieu of making the cash deposit, as provided

above, bidders may file a Bid Bond executed by a corporate surety licensed under the laws of North Carolina to

execute the contract in accordance with the bid bond. This deposit shall be retained by the Town of Chapel Hill if the

successful bidder fails to execute the contract within ten (10) days after the award or fails to give satisfactory surety

as required. Bid bond shall be submitted in a separate sealed envelope with Bid Bond printed on the envelope.

D. Licenses. Bidders are hereby notified that Chapter 87 of the North Carolina General Statutes will be

observed in receiving and awarding the Contract(s). Accordingly, Bidders must have proper license(s) under the

State laws governing their respective trade(s).

E. Bid Proposal Form. Bids shall be submitted on the Bid Proposal Form furnished with the specifications and

must be completed in ink or typewritten without erasure, interlineations, or changes. All prices shall be stated in

numerals. In case of conflict, unit prices will take precedence over unit price extensions.

Execution of Bids.

Corporations. Bids by corporations shall be executed in the corporate name by the President

or Vice-President (or other duly authorized corporate officer accompanied by evidence of authority

to sign), and the corporate seal be affixed and attested by the Secretary or Assistant Secretary of

the corporation. The officer’s’ signature shall be notarized. The corporate address and state of

incorporation shall be shown above the signature.

Partnerships. Bids by partnerships must be executed in the partnership name and signed by a

partner, the partner’s title must appear under the partner’s notarized signature, and the official

address of the partnership and the names of all partners must be typed or printed below the

signature.

Other Business Entities. Bids other than by corporations or partnerships shall be executed by the

owner of the firm submitting a bid, in the presence of a notary public whose signature and seal attest

said signature.

G. Disadvantaged Business Enterprise. There are no DBE goals for this project, in coordination with US

Department of Transportation’s interim final rule (IFR) issued on October 3rd, 2025. In the event that

regulations change or additional guidance is provided, contractors will be notified within 30 days for future

compliance.

H. Familiarity with Project Conditions. Bidders are required to and shall inform themselves fully of the

conditions relating to the construction project and labor under which the work will be performed, and a

contractor must

Chapel Hill Transit Bus Stop Improvements

Bid: P26-112, Town of Chapel Hill, North Carolina

November 5, 2025

Page 4

employ, insofar as is possible, such methods and means in carrying out the work so as not to cause any interruption

and/or interference with any other contractor(s).

Sales Tax. All bid prices shall include sales taxes.

III. MINIMUM REQUIREMENTS FOR CONTRACT EXECUTION AND PERFORMANCE:

A. Form of Contract. The contract to be awarded as a result of this RFB will be in substantially the same form

and content as the sample “Contract between Owner and Contractor with Performance and Payment Bonds” included

in this bid package. In the event that additional terms and conditions are proposed to be attached to said contract,

there shall be none of the following unless Town’s express prior written agreement is obtained: (i) any limitation on, or

disclaimer of, implied or express warranties or the liability of Contractor; (ii) any limitation on damages, including a

limitation on consequential damages; (iii) any requirement for arbitration or for mandatory mediation; (iv) any

requirement that Town officials or employees keep information confidential or that records be kept confidential by the

Town, unless the requirement for confidentiality meets the requirements of the North Carolina Public Records law.

B. Federal Requirements. Unless indicated otherwise below, all provisions in the Contract between Owner

and Contractor related to federal requirements, including Davis-Bacon Act provisions, apply.

C. Performance and Payment Bonds. Performance and Payment Bonds, issued in accordance with Article 3

of Chapter 44A of the General Statutes, each having a penal sum in the full amount of the contract sum, will be

required on such contract(s) as may be awarded.

D. Insurance Provisions. The successful bidder shall procure and maintain during the life of the contract the

Insurance Provisions as outlined in Article 33 of the General Conditions of the Contract for Construction. Required

coverage limits will be 1) Commercial General Liability and Business Automobile - $1,000,000 per occurrence and 2)

Workers’ Compensation - $100,000 for both employer’s liability and bodily injury by disease for each employee and

$500,000 for the disease policy limit. The Town shall be named as an additional insured for Commercial General

Liability and Business Automobile policies. Based on the nature of services to be provided by the contractor and

assessment of risk posed to the Town, the Town may require evidence of supplementary insurance coverage.

E. Commencement of Work. The successful bidder will be required to commence work immediately upon

receipt of the Notice to Proceed issued by the owner.

Time to Complete Work. Bidder’s attention is called to the contract time limit allowed to complete the work

specified after the date of the Notice to Proceed.

G. Billing and Payment. The Contractor shall submit a bill to the Town for work performed under this contract.

The Contractor shall bill, and the Town shall pay the rates set forth therein. Payment will be made by the Town within

thirty (30) days of receipt of an accurate invoice, approved by the Contract Coordinator.

Chapel Hill Transit Bus Stop Improvements

Bid: P26-112, Town of Chapel Hill, North Carolina

November 5, 2025

Page 5

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Request for bids for Chapel Hill Transit Bus Stop Improvements

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