IFB 26049Z - 2026 Ford Transit Cargo Van, T-250 Extended

AD # 6/18 & 6/22 INVITATION FOR BID
IFB #26049Z
C I T Y O F D A Y T O N, O H I O
Division of Procurement
CITY HALL
101 W. Third St.
DAYTON, OHIO 45402
2026 FORD TRANSIT CARGO VAN, T-250 EXTENDED
For Further Information Contact: Date: June 18, 2026
Zachary Lee
101 W. Third St. Nicole Fox
Dayton OH 45402 Purchasing Agent
Phone No. 937-333-4003
ELECTRONIC PDF BIDS MUST BE RECEIVED IN THE DIVISION OF PROCUREMENT EMAIL TO
bids@daytonohio.gov NO LATER THAN: 3:00 P.M. local (Dayton OH) time on July 2, 2026
User Agency: Various
Your electronic PDF bid is requested for the following: To set a firm price agreement for a 2026 Ford Transit Cargo
Van, T-250 Extended- with firm pricing from August 1, 2026, to December 31, 2026, and one option to renew at the
City of Dayton's discretion.
For additional information on this IFB, please contact the Division of Procurement, Zachary Lee at (937) 333-4003.
A copy of this bid may be found on the City's Website at: http://www.daytonohio.gov/bids.aspx
All Vendors must submit a current copy of their W-9 with the Bid. If you have not registered with the City of Dayton,
please complete and submit your complete Vendor Application form. Forms must be on file with the City of Dayton
before any Purchase Order or contract can be awarded with your company.
Forms can be found on the City of Dayton's website at: http://www.daytonohio.gov/781/Doing-Business-With-the-
City-of -Dayton
Submit one (1) signed original PDF of bid to bids@daytonohio.gov with IFB number in "Subject" line. All
supplemental documentation shall be included with the original.
BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.
LEGIBLE INFORMATION MUST BE GIVEN IN THE SPACES PROVIDED.
A copy of the Bid Tabulation may be obtained by contacting the Procurement office and will be available online once the award has been made.
All federal, state, and local laws regarding competitive bidding, anti-competitive practices, and conflict of interest shall be applicable to this I.F.B.
Bids are to include all shipping costs to the point of delivery as indicated above.
The City of Dayton is exempt from payment of federal excise taxes and state retail sales taxes (Ohio Vendor's License No. 57-15847).
Multi-year orders are valid only if funds are available in succeeding years.
State Manufacturer and Model No. of items you are bidding and send DESCRIPTIVE LITERATURE on same with your bid. Any brand names on
our bid form are to establish quality levels and do not indicate preference.
The City of Dayton reserves the right to reject any or all bids, to waive any irregularities in a bid, or to accept the bid or bids which in the judgment
of roper officials, is to the best interest of the City.
The City of Dayton reserves the right to accept a part or parts of a bid unless otherwise restricted in the bid. If you are not in a position to quote,
advise to this effect so we may keep your name on our active bid list. We are not permitted to accept telephone bids or Fax bids.
BIDDER'S PLEASE NOTE: Your signed equal opportunity "Affirmative Action Assurance" form (available at Human Relations Council, 371 W.
Second St., Suite 100, Dayton, Ohio 45402--Phone No. 937-333-1403) must be on file with the City of Dayton before an order or contract can be
issued. Please complete and return promptly to the Human Relations Council.

IFB #26049Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
The City reserves the right to award multiple vendors. Vendors are not required to quote on every line item. Purchase orders may be
issued and/or amended throughout the year as required by the various City divisions. Price quoted shall remain firm for the period of
August 1, 2026 through December 31, 2026. At the City's discretion, this agreement may be renewed for an additional 12-month
period (January 1, 2027 through December 31, 2027) at identical rates, terms, and conditions. Pricing shall apply only to the specific
vehicle configuration, trim level, and model year identified in this bid. In the event of a manufacturer model year change or MSRP
adjustment during the term of the agreement, pricing may be adjusted only to reflect documented manufacturer changes and must be
supported by official OEM documentation. Any requested price increase for renewal shall not exceed two percent (2%) of the original
bid, unless otherwise approved in writing by the City. All requests for renewal price increases must be accompanied by supporting
documentation that clearly provides a detailed justification. The City reserves the right to accept updated pricing, require
confirmation of pricing continuity, or cancel the order without penalty if pricing or specifications materially change. Failure to
comply with these terms may result in bid rejection.
2026 FORD TRANSIT CARGO VAN, T-250 EXTENDED
(ORDER BANK OPTION)
(Per Specifications Attached)
1. 1 Each 2026 FORD TRANSIT CARGO VAN, T-250 EXTENDED
More or Less
$__________ /each
Condition: New
Mfr., Make, and Model bid: _____________________________________
Model Year/s: __________
Please specify the warranty period and coverage: ___________________
Delivery Date: ________ days after receipt of order.
Is pricing associated with any Cooperative Purchasing Program? Yes [ ] No [ ]
IF YES, please provide name and contract number of the Cooperative Purchasing Program. ____________________
ORDER BANK PRICING TERMS
Price to remain firm for the period from August 1, 2026 through December 31, 2026?
Yes [ ] or No [ ] If no, for how long? ______________.
Renewal Option
January 1, 2027 through December 31, 2027?
Yes [ ] or No [ ] If not, maximum percentage increase (based on first-year bid pricing): _____ %

IFB #26049Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
2026 FORD TRANSIT CARGO VAN, T-250 EXTENDED
(ON THE LOT - FAST TRACK OPTION)
(Per Specifications Attached)
2. 1 Each 2026 FORD TRANSIT CARGO VAN, T-250 EXTENDED
More or Less
$__________ /each
Condition: New
Mfr., Make, and Model bid: _____________________________________
Model Year/s: __________
Please specify the warranty period and coverage: ___________________
Delivery Date: ________ days after receipt of order.
Is pricing associated with any Cooperative Purchasing Program? Yes [ ] No [ ]
IF YES, please provide name and contract number of the Cooperative Purchasing Program. ___________________
ON-THE-LOT PRICING TERMS
Price to remain firm for the period from August 1, 2026 through December 31, 2026?
Yes [ ] or No [ ] If no, for how long? ______________.
Renewal Option
January 1, 2027 through December 31, 2027?
Yes [ ] or No [ ] If not, maximum percentage increase (based on first-year bid pricing): _____ %
BIDDER SHALL PROVIDE ALL PRODUCT SUMMARY AND SPECIFICATIONS RELATED TO PRODUCT(S) AND
MANUFACTURER'S WARRANTY LISTED BELOW WITH YOUR COMPANY'S BID RESPONSE.
BIDDER IS REQUESTED TO USE THE CITY'S BID FORM ENCLOSED AS NONE OTHER WILL BE ACCEPTED.
THE UNDERSIGNED HEREBY CERTIFIES THAT ITEMS FURNISHED AS A RESULT OF THIS BID WILL BE IN FULL ACCORDANCE WITH THE
CITY OF DAYTON SPECIFICATIONS APPLYING THERETO UNLESS EXCEPTIONS ARE STATED ABOVE.
"I certify the bidding entity complies with City of Dayton Ordinance #30829-09 and the City's Revised Code of General Ordinances
Section 35.70 through 35.74 regarding Living Wages." [ ] YES [ ] NO
All delivery costs are included in this quotation Bidding Company____________________________________
regardless of F.O.B. designation.
Address : ___________________________________________
Cash Discount Allowed: ______% 10th Proximo.
Leave blank if your terms are Net 30 Days. ___________________________________________________
City State Zip Code
Delivery will be made within ________ calendar
days after receipt of order. __________________________________________
Email address to send Purchase Order to:
Prices quoted will remain firm for acceptance with-
in 90 calendar days after bid opening unless other- By:_________________________________________________
wise stated. (Please Print or Type) Name and Title
Signature: ___________________________________________
Phone No._________________________

IFB #26049Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
BID DOCUMENT
All bids shall be submitted as a PDF via electronic submission to bids@daytonohio.gov. The City's email size can only accept
20meg limit for incoming e-mail message sizes (20meg includes e-mail itself and any attachments total). Should the bid
document be larger than this size your company will have to submit bid in several email documents. Should the bid be submitted
in multiple parts please designated in the "Subject", your bid response as multiple "Parts", i.e. IFB No. 26049Z Part 1, IFB No.
26049Z Part 2, etc.
BID OPENING
Topic: CITY OF DAYTON OHIO - IFB 26049 - 2026 FORD TRANSIT CARGO VAN, T-250 EXTENDED
Time: Jul 2, 2026 03:00 PM Eastern Time (US and Canada)
Join Zoom Meeting
https://us04web.zoom.us/j/73877697530?pwd=7QiapvB9qHHZCfzTxZHbGtlPRneEha.1
Meeting ID: 738 7769 7530
Passcode: VbKb4f

IFB #26049Z
BID TO THE CITY OF DAYTON, OHIO
DIVISION OF PROCUREMENT
E-MAIL TO: bids@daytonohio.gov
Note: FOB Destination; all prices bid to the City shall include all fees of transportation including inside delivery.
DESCRIPTION
Statement of Equipment Option(s) - additions and/or deductions that are available to the City of Dayton but are not
included in pricing stated above: Provide a detailed description and pricing, if appropriate, of equipment option(s)
available that is offered but not listed in Specifications attached. All options listed must be acceptable for product(s) and/or
service(s) requested in this bid.
*Use the area below to note any alternatives to the equipment specified and pricing associated with each equipment option.
IF, additional equipment is required and/or must be purchased in conjunction with alternative or optional equipment, it must
be specified at time of bid. Use additional pages if necessary.
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Vehicle Specifications - New Ford Transit Cargo Van
City of Dayton - Division of Fleet Management
General Conditions & Instructions to Bidders
This section outlines the requirements, conditions, and procedures for bidding on fleet asset purchases for the City of
Dayton. Bidders must carefully review and comply with all provisions to ensure their bid is considered responsive.
Bidding Instructions
Bidders must provide new and unused equipment that meets the City of Dayton's design, construction, and operational
requirements as outlined in these specifications. Responses to all specification fields are required to avoid proposal
rejection. Failure to respond to any required fields may result in disqualification.
Bidders are responsible for supplying a complete unit with all standard features included in the manufacturer's latest
model in current production. All equipment must comply with all applicable Federal, State, and Local regulations,
including but not limited to design requirements, noise levels, brakes, lights, and safety standards.
The specifications listed in this document represent minimum requirements. If a manufacturer's standard equipment
does not fully comply with these requirements but can be modified to meet specifications, such modifications must be
clearly documented and submitted in writing with the bid. Unless otherwise stated, all equipment must be installed by
the Original Equipment Manufacturer (OEM).
Non-OEM installations require written approval from the City of Dayton and must be accompanied by supporting
literature submitted with the bid. The City of Dayton reserves the right to waive minor technicalities, reject any or all
bids, and accept the bid that is determined to be in the best interest of the City.
Bidding Restrictions
Bids will only be accepted from dealers located within the State of Ohio. Bidders must be direct employees of the
dealership submitting the bid. Third-party bids will not be considered.
All bidders must have the ability to enter orders directly into the manufacturer's order bank without any third-party
involvement. Proof of this capability, along with proof of dealership employment and location, must be included in the
bid submission.
The dealership's sales representative responsible for the bid must be present onsite during vehicle delivery. A hard
paper copy invoice must be provided at the time of delivery.
Warranty
Bidders must guarantee that all manufacturer warranty services will be honored at authorized and franchised dealer
service centers located within the State of Ohio. Warranty service must be available at one or more authorized service
locations reasonably accessible to the City of Dayton for the duration of the warranty period.
The bid must include detailed warranty service contact information, including the company name(s), service
location(s), and contact person(s). Failure to provide adequate warranty service availability or required documentation
may result in bid rejection.
Warranty acceptance is subject to the approval of the Fleet Manager and will be a key factor in determining the lowest
and best bid. A warranty certificate or card must be supplied with the vehicle at the time of delivery.
Delivery
The successful bidder coordinates the unit's transportation and insurance until delivery to the City of Dayton, Division
of Fleet Management, 1010 Ottawa St. Dayton, OH 45402.
Time is of the essence. Delivery requirements shall be based on the method of vehicle acquisition. Vehicles available
from existing dealer inventory at the time of order ("on-the-lot" vehicles) must be delivered within ninety (90)
calendar days after receipt of a purchase order. Vehicles ordered through a manufacturer's order bank must be

delivered within one hundred twenty (120) to one hundred fifty (150) calendar days after receipt of a purchase order,
subject to manufacturer production schedules. Bidders must clearly identify in their bid whether vehicles are offered as
on-the-lot inventory or order bank units. Delivery time may be considered in bid evaluation and shall be a contractual
obligation. Extensions to delivery timelines may be considered only for documented manufacturer delays beyond the
bidder's control and must be approved in writing by the City. Failure to meet the applicable delivery requirements
may result in remedies as provided in the contract.
To ensure readiness for operation, all vehicles must be delivered with the fuel tank at least 14 full.
The dealership's sales representative responsible for the bid shall be present onsite at the time of delivery to review the
unit with Fleet Management personnel and provide all manuals, keys, warranty information, and any order-specific
documentation.
Exceptions & Alternative Equipment
Any deviations from these specifications must be fully documented and submitted in writing with the bid. The City of
Dayton reserves the right to accept or reject any alternative equipment if it is determined that the alternative is not in
the City's best interest.

General Vehicle Description
The unit shall be a new and unused 2026 Ford Transit Cargo Van, T-250 long extended length configuration, equipped
as detailed below. The vehicle shall be current model year production and shall meet or exceed the minimum
requirements in this specification.
Specification Category Detail
Model Year 2026
Make / Model Ford Transit Cargo Van
Series / Body Transit Long Extended Length 250
Wheelbase 148 inches
Roof Height High Roof
GVWR Package Minimum 9,070 GVWR Payload Package
Engine 3.5L PFDI V6 Engine
Transmission 10-Speed Automatic
Fuel Type Gasoline
Drivetrain All-Wheel Drive
Rear Axle Ratio 4.10
Rear Wheels Single Rear Wheel
Front Axle Heavy-Duty Front Axle
Exterior Color Oxford White
Interior Color Gray interior / Dark Palazzo Gray cloth seating
Required Equipment and Features
The vehicle shall include, at a minimum, the following required equipment and features:
* Dual AGM batteries, 70 amp-hour each
* RV Prep Package
* Modified Vehicle Wiring Package
* Heavy-Duty Trailer Tow Package
* Upfitter Package
* 16-inch silver steel wheels
* 235/65R16C 121/119 R BSW all-season tires
* No cargo area windows
* Privacy glass
* Sliding passenger-side door
* 253-degree rear door opening
* Power-adjusting, manual-folding, non-turn signal, non-heated mirrors
* Black wheel well liners
* Two (2) additional keys for a total of four (4) keys with key fobs
* Front fog lamps

Package Content Requirements
Package Required Content
Modified Vehicle Wiring System; Dark Palazzo Gray cloth,
4-way manual swivel driver seat and 4-way manual swivel
RV Prep Package passenger seat; black trimmed HID headlamps; wiper-
activated headlamps; body-colored front bumper; front fog
lamps; front carpet only; and 7 speakers (4 front / 2 rear).
Modified vehicle connections for customized wiring harness
Modified Vehicle Wiring Package
provisions.
Tow/Haul mode with trailer wiring provisions; 4/7 pin
Heavy-Duty Trailer Tow Package connector assembly and rear jumper; relay system for
backup/B+/running lights; and frame-mounted hitch receiver.
High-capacity upfitter switches; large center console;
Upfitter Package auxiliary fuse panel with high-spec interface connector; dual
AGM batteries; and modified vehicle wiring system.
Warranty
The vehicle shall be covered by the **standard manufacturer's warranty provided by Ford Motor Company for the
Ford Transit and shall include, at minimum, the following coverage:
Basic Vehicle Warranty
Minimum 3 years or 36,000 miles, whichever occurs first.
Powertrain Warranty
Minimum 5 years or 60,000 miles, whichever occurs first.
Corrosion (Rust Perforation) Warranty
Minimum 5 years, unlimited miles.
Roadside Assistance
Minimum 5 years or 60,000 miles, whichever occurs first.
Warranty Requirements
1. Warranty coverage shall begin on the date the vehicle is placed into service by the City of Dayton.
2. Warranty repairs shall be performed by an authorized Ford dealer or service facility.
3. Any component or equipment installed by the vendor, dealer, or upfitter that is not part of the original
manufacturer's assembly shall be covered by a minimum one-year warranty, unless the manufacturer provides
longer coverage.
4. The vendor shall provide all warranty documentation and manuals at the time of delivery.

Bidder Vehicle Specification Summary
Bidders shall complete the following table to clarify the exact configuration of the unit being proposed. All fields are
required.
Item Specification Provided by Bidder
Model Year ___________________________________________
Make ___________________________________________
Model ___________________________________________
Series / Trim Level ___________________________________________
Wheelbase ___________________________________________
Roof Height ___________________________________________
Engine Description ___________________________________________
Horsepower (HP) ___________________________________________
Torque (lb-ft) ___________________________________________
GVWR ___________________________________________
Drivetrain ___________________________________________
Transmission Type ___________________________________________
Rear Axle Ratio ___________________________________________
Exterior Color ___________________________________________
Interior Color ___________________________________________
Delivery Status (On-the-Lot or Order Bank) ___________________________________________
Estimated Delivery Time After Receipt of Purchase Order ___________________________________________
Exceptions or Deviations
Any exceptions or deviations from this specification must be listed below in detail and submitted with the bid:
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