Supply and install a truck scale system

TOWN OF MERRIMACK, NEW HAMPSHIRE
TOWN
_______________________________________________
FINANCE DEPARTMENT
6 Baboosic Lake Road Tel: 603-424-7075
Merrimack, NH 03054
October 12, 2026
REQUEST FOR BID
TRUCK SCALE SYSTEM
Sealed bids will be received by the Town of Merrimack until 2:00 PM on Thursday, November
5, 2026 to provide and install the truck scale system for the Merrimack Solid Waste Facility in
accordance with the enclosed specifications and conditions.
The Town will require the successful bidder to furnish Performance and Payment Bonds in the
amount of the purchase price to the Town of Merrimack. All associated costs shall be included in
the bid price.
Time and effort spent for bid preparation is the responsibility of the bidder. The act of submitting
a bid is considered to be full acknowledgement that the bidder has inspected the sites and is
familiar with the conditions. A mandatory walk through is scheduled for Wednesday,
October 28, 2026 at 9:00 AM at the Merrimack Transfer Station, located at 1 Fearon Road,
Merrimack, NH.
Work under this item shall include the furnishing, installing and calibrating of the truck scale
system(s) described in the attached bid specifications. The existing scale was manufactured by
Weigh Tronix, and installed around 2003. The scale is a manned operation currently complete
with an internal digital GSE 460 indicator compatible SMS Turbo computer software which then
prints a ticket on the scale printer located in the scale house. In addition to the aforementioned
components, two external indicators will need to be installed on both the inbound direction and
outbound direction to meet current code. Due to cracks in the deck, and corrosion of the beams
the Town desires to replace this scale.
The scale must fit the current scale pit and be designed such that the deck level is at the
same elevation as the surrounding concrete vault that it sits in. It is the responsibility of the
Bidder to provide a Rice Lake Weighing Systems Survivor OTR 13.5" profile 5/16" steel
deck truck scale with a 10'X70' dimension with safety yellow guide rails 8" high X 70' long,
or a comparable scale and guide rails that will fit within the existing scale pit.
Additionally:
* 10' high 4" diameter columns to mount inbound and outbound numeric displays
with pole mount kits.
* RLWS Laser Light2 wireless numeric display with 4"characters & wireless kit.
* Crane for installation
* Installation, calibration and place in service with NH Division of Weights and
Measures.

TOWN OF MERRIMACK, NEW HAMPSHIRE
TOWN
_______________________________________________
FINANCE DEPARTMENT
6 Baboosic Lake Road Tel: 603-424-7075
Merrimack, NH 03054
* It is the responsibility of the bidder to complete any concrete coring or
modifications required, if any, and include with bid package.
* It is the responsibility of the bidder to include all transport charges and related
costs.
Bidders are encouraged to review technical specs and conditions at the Merrimack
Transfer Station and attend the mandatory site viewing prior to bid submittal. The Town
shall be responsible for removal of the existing scale and preparation of the scale pit for the
new installation. The successful bidder shall be responsible for notifying the Town's Solid
Waste staff of any conditions of the scale pit that requires repair and or modification to
accommodate the new scale. The existing conditions of the Transfer Station Scale is shown
in Appendix A and the proposed conditions of the Transfer Station Scale is shown in
Appendix B.
Installation, testing, certification, licensing, and acceptance by the Town shall be completed
by December 18, 2026.
All material and equipment shall conform to the Specifications and shall be new and un-used.
Where a definite material, make, model, or product description is specified, it is not the intent to
discriminate against an "or equal" product. It is the intent to set a definite standard. Open
competition is expected and desired but, in all cases, complete supporting data must be submitted
with the bid package on all substitutions and exceptions proposed. Samples and/or
documentation shall be submitted for comparison and test when requested.
No substitutions or exceptions shall be made unless authorized in writing. If the Bidder intends
to provide an "or equal" product, the Bidder shall make this fact known to the Town and it
should be clearly outlined in the bid package. Otherwise, the Bidder will be required to furnish
materials and products as called for in these specifications.
Should substitutions be accepted and should these substitutions prove defective or otherwise
unsatisfactory for the service intended, the Bidder shall replace the unsatisfactory substitutions
with the material and equipment as called for in these specifications at no additional cost to the
Town.
The contractor will be required to provide an insurance certificate confirming the following
insurance coverage: worker's compensation insurance as required by the State of New
Hampshire; broad-form comprehensive general liability insurance in an amount no less than
$1,000,000 combined single limit per occurrence; and motor vehicle insurance to include bodily
injury, property damage, uninsured motorist, and employer's non-ownership coverage in an

TOWN OF MERRIMACK, NEW HAMPSHIRE
TOWN
_______________________________________________
FINANCE DEPARTMENT
6 Baboosic Lake Road Tel: 603-424-7075
Merrimack, NH 03054
amount no less than $1,000,000 combined single limit per occurrence. The Town of Merrimack
shall be named as an additional insured on all policies.
The contractor must also agree in writing to indemnify the Town of Merrimack from any and all
liability, loss or damage, including but not limited to bodily injury, illness, death, or property
damage, which the Town becomes legally obligated to pay as a result of claims, demands, costs,
or judgment against the Town arising out of the contractor's actions or omissions relating to this
project.
The bid shall be submitted on the Bid Form furnished herewith and shall exclude state and
federal taxes not applicable to municipalities. The bid price shall include delivery and be quoted
F.O.B. Town of Merrimack, Solid Waste Facility, 1 Fearon Road, Merrimack, NH.
The Town reserves the right to reject any or all bids, to waive irregularities in the bids, and to
accept the bid which best serves the interest of the Town.
The time required for delivery must be indicated on the Bid Form and be guaranteed. A penalty
of $100 per day will be assessed for each day beyond the allotted calendar days for delivery to
the Town, unless this delay is caused by the Town's failure to timely fulfill its related
responsibilities. If delivery is delayed by more than thirty calendar days beyond this guaranteed
period, the Town may cancel the order and look to the performance bond for remedial action.
Three copies of the bids must be provided. They are to be sealed and marked "Bid on Truck
Scale System" and be delivered to the Town of Merrimack Finance Department, 6 Baboosic
Lake Rd, Merrimack, NH 03054 by the time specified above when they will be read aloud.
The Town of Merrimack's Purchasing Policy is available on the Town's website:
https://www.merrimacknh.gov/322/Bid-Opportunities; a copy may be obtained by contacting the
Purchasing Agent.
For additional information, please contact Sandra Song, Purchasing Agent, at (603) 424-7075.

TOWN OF MERRIMACK, NEW HAMPSHIRE
TOWN
_______________________________________________
FINANCE DEPARTMENT
6 Baboosic Lake Road Tel: 603-424-7075
Merrimack, NH 03054
Appendix A - Existing Conditions

TOWN OF MERRIMACK, NEW HAMPSHIRE
TOWN
_______________________________________________
FINANCE DEPARTMENT
6 Baboosic Lake Road Tel: 603-424-7075
Merrimack, NH 03054
Appendix B - Proposed Conditions

TOWN OF MERRIMACK, NEW HAMPSHIRE
TOWN
_______________________________________________
FINANCE DEPARTMENT
6 Baboosic Lake Road Tel: 603-424-7075
Merrimack, NH 03054
Bid for Truck Scale System
Bid Form
Due by 2:00PM Thursday, November 5, 2026
One truck scale system, including all associated costs,
according to the Town's specification $________________
Mfg and Model________________________________________________________________
Warranty_____________________________________________________________________
Installation is performed by______________________________________________________
Site visit was attended by a representative of this bidder: Yes ____ No____
Delivery will be made within ____ calendar days after receipt of the Town's related purchase
order.
The above bid is provided in accordance with the Town's bid invitation dated October 12, 2026
except as indicated below:
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
______________________________________________________________________________
Bidder Name: __________________________________________________________________
Street Address: _________________________________________________________________
City, State, Zip Code: ____________________________________________________________
Phone No:______________________________ Fax No: _______________________________
Authorized Signature: ___________________________________________________________
Printed Name: _________________________________________Date:____________________
E-Mail:_______________________________________________________________________