PY 25 RFP-Q Residential Rehab Specialist
| Location: | Ohio |
|---|---|
| Posted: | Jan 20, 2026 |
| Due: | Mar 31, 2026 |
| Agency: | County of Greene |
| Type of Government: | State & Local |
| Category: |
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| Publication URL: | To access bid details, please log in. |
| Bid Title: |
PY 25 RFP-Q Residential Rehab Specialist
|
| Category: | Department of Development |
| Status: | Open |
|
Attachment Preview
REQUEST FOR PROPOSAL/QUALIFICATIONS
REHABILITATION SPECIALIST/LEAD RISK ASSESSOR
For the Community Housing Improvement Program and Community
Development Block Grant Program
City of Xenia in partnership with Greene County, Ohio
Issued by Greene County Department of Development
The Greene County Board of Commissioners Department of Development intend to contract with a
Rehabilitation Specialist for a two-year term beginning in Program Year 2025 to assist in the
implementation of the, PY25 Community Development Block Grant Program, PY25 Community
Housing and Improvement Program, and possibly any other grants secured by the office during this time
frame on behalf of the entire County.
Scope of Work:
The Rehabilitation specialist will be expected to render specific necessary technical advice, assistance
and other services.
• Conduct property inspection to determine work to be done to bring the property to the State of
Ohio Residential Rehabilitation Standards
• Conduct Lead Risk Assessment and Clearance on the property
• Assist the County in establishing a list of eligible contractors
• Coordinate with the County on the units to be assisted
• Maintain Lead Abatement License so lead assessment work specifications can be written (when
appropriate)
• Prepare work specifications and cost analysis for all work to be done including those items
identified in the lead risk assessment (if required)
• Complete and submit Tier II Environmental Forms, including Section 106 review
• Review specifications with the homeowner and Program Manager
• Conduct pre-bid walk through with the contractors and property owner
• Revise work specifications when necessary
• Reviews bids with homeowner and Program Manager
• Conduct pre-construction meeting with the homeowner, contractor and Program Manager
• Conduct interim inspections during the construction process
• Review and submit contractor requests for payment to the Program Manager
• Secure executed copies of the Lien Waiver and Warranty from contractor, as well as the
Homeowner Satisfaction Statement, and provide to the Program Manager for files
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Procurement:
Proposals shall meet and address all Federal, Ohio and local procurement laws, regulations, policies and
procedures.
This is the Procurement by Competitive Request for Proposal/Qualifications.
The availability for the RFP/RFQ shall be publicized as follows:
• Notice shall be published once a week for not less than two consecutive weeks preceding the day
of the opening of bids in a newspaper of general circulation within the county
• Notice shall be posted by all electronic means, including positing on Greene County’s website
• Notice will be sent to all entities who have requested to be notified
• Sent to any agency who has had a prior relationship with the Department of Development
Proposals shall be submitted in sealed envelopes, properly identified with the proposer’s name, proposal
opening date, and a statement that it is a sealed proposal covering the material or services for which the
proposal is submitted
Sealed bid for: RFP/RFQ Rehabilitation
Specialist/Lead Assessor
Proposer: ______________
Bid Opening Date: _______________
Proposals shall be submitted by 12:00PM, March 31, 2025 to:
Jackson Mescher
Economic Development Coordinator
61 Greene St.
Xenia, OH 45385
Greene County Department of Development reserves the right to require any proposer to make an oral
presentation of their proposals. The Department reserves the right to contact and/or visit any or all
references or clients or the main or secondary offices of the proposer as listed in the proposal.
The original proposal must be submitted in hard copy. Faxed or emailed copies shall not suffice.
The cover letter shall also state the amount of time required from notification to proceed (contract
signing) to start-up.
These activities will be funded with federal funds from the Ohio Development Services Agency (ODSA)
Community Development Block Grant Program, Community Housing Impact and Preservation Program
(CHIP) and any other funding source secured by the Department.
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Each bidder must insure that all employees and applicants for employment are not discriminated against
because of race, color, religion, handicap, age, familial status, sex or national origin.
Proposals shall be accompanied by a cover letter on letterhead, signed by an officer of the proposing
entity, which shall state that the information within the proposal is accurate and complete.
Proposals shall include a per-unit cost for inspections and assessment duties. All inspection reports,
assessments, monitoring, sampling and all other lead hazard abatement activities shall be based upon the
standards sets forth by the Ohio Department of Health and the Environmental Protection Agency.
Proposals shall demonstrate that their entity is financially stable and well managed, fiscally and
technically capable of providing the services required by Department of Development. Proposers shall
provide a brief history and description of the entity an annual report if one is available, and identify the
legal status of their entity.
Proposals shall state if the entity has ever defaulted on a contract, if the entity has ever had a contract
prematurely terminated, or if there are any legal actions currently against them or anticipated to be
against them. The proposal shall describe the reasons for such actions.
Proposals shall state if the proposer has initiated any legal actions against a post, current or potential
entity with whom it has, does or intended to provide services. The proposer shall describe the reasons
for such actions.
Proposals shall state if the proposer has initiated any legal actions against a post, current or potential
entity with whom it has, does or intended to provide service. The proposer shall describe the reasons for
such actions.
Proposals shall describe the qualifications of their entity, including the proposed project staffing,
experience with similar projects, reference contacts, and all clients for the last 5 years.
Proposals shall provide a resume/work history of key personnel to be assigned to this project.
Proposals shall include all applicable copies of certifications and licensures applicable to the Ohio
Administrative Code 3701-32 to perform required projects listed in the Scope of Work.
Proposals shall include proof of Liability Insurance coverage of $1,000,000 for any single occurrence
and $2,000,000 in the aggregate.
The contents of the RFP/RFQ shall not be altered or embellished by the proposer. The Department of
Development may amend and correct the RFP/RFQ before proposals are due.
The Department may consider proposed exceptions to the RFP/RFQ, in order to obtain better proposals
and services. Any proposed exceptions shall be accompanied by a plan and schedule showing why the
proposer request those exceptions and how the proposer will accomplish the desired services. All
specifications of the RFP/RFQ must be addressed and cost out. However, a proposer may also propose
an alternative approach to the topic.
No proposal shall be corrected or modified by the Proposer after it has been submitted to the Department
of Development. The Department, in its review of proposals submitted, may elect to make corrections
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for non-judgmental mistakes made by the proposer that the Department identifies in the proposals
submitted. All such corrections shall be communicated to the proposer and the Department of
Development will provide the opportunity for the proposer to ratify the non-judgmental mistakes that are
corrected by the Department. A proposer may withdraw their proposal any time prior to the award of the
contract.
The Department reserves the right to reject any proposal in which the offeror takes exception to the
terms and conditions of the request for proposals; fails to meet the terms and conditions of the request
for proposals, including but not limited to, the standards, specifications, and requirements specified in
the request for proposals; or submits prices that the contracting authority considers to be excessive,
compared to existing market conditions, or determines exceed the available funds of the contracting
authority.
The Department reserves the right to reject, in whole or in part, any proposal that the Department of
Development has determined, using the factors and criteria indicated would not be in the best interest of
the County.
All proposals submitted shall be held by the Department of Development in the strictest confidence
during the pendency of the bid award process and any and all proposals shall not be considered public
record pursuant to Ohio Revised Code §149.43 [R.C. §307.862(B)(10)(b)(c)].
The Department of Development shall evaluate and score all proposals that meet the specifications of
the RFP/RFQ. Employees responsible for activities within the Department of shall evaluate each
proposal independently of each other. After each employee has scored the proposals, they shall meet to
review each other’s evaluations. They shall then rank the proposals from highest to lowest score.
The Board of Commissioners may award a contract to the proposer whose proposal is determined to be
the lowest and best, taking into consideration the evaluation factors and criteria outlined above and set
forth in the RFP/RFQ. The contracting authority may award a contract in whole or in part to one or more
proposers. The Department of Development shall include a written statement in the contract file stating
the basis on which the award is made.
The contract document to be executed by the successful proposer shall constitute an offer by the
successful proposer to contract with the Greene County Board of Commissioners to provide services
outlined in the RFP/RFQ. Such a contract document shall neither be accepted nor binding until the
Greene County Board of Commissioners have approved and signed said contract.
Questions concerning this RFP/RFQ may be addressed to Jackson Mescher, Development Coordinator,
at 937-562-5351 or jackson.mescher@greenecountyohio.gov Monday-Friday 7:30 am – 4:00 pm.
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Evaluation:
The Department of Development shall score and evaluate the proposals using the following criteria and
maximum points not to exceed 95. The evaluation form is included for your review as well. In order to
claim the affirmative action points, the proposer must explain the basis of their eligibility.
A. Individual Qualifications (30 points)
a. Number of years company has been in business
b. Educational background of key personnel
c. Public sector experience of key personnel
B. Performance (45 points)
a. Positive references from past employers
b. Projects completed in timely manner and within budget
C. Past Performance for the Public Authority (10 points)
a. An analysis of past services performed for the public authority
D. Affirmative Action (10 points)
a. Affirmative action points may be awarded to small businesses or businesses owned or
controlled by socially and/or economically disadvantaged groups
b. Small business is generally considered to be any business with less than 100 employees
with an annual volume of less than $1 million
c. Minority owned business is any business where at least one or more disadvantaged
groups hold 51% of the ownership
d. Minority controlled business is any business where at least one or more disadvantaged
group hold 51 % of the stock ownership
e. Traditional minority groups are
i. Black Americans
ii. Hispanic Americans
iii. Native Americans-including U.S. Citizens whose origins are from Japan, China,
Philippines, Vietnam, Korea, Samoa, Guam, U.S. Trust Territories of Pacific,
Northern Mariana’s, Laos, Cambodia and Taiwan
f. Female owned business is any business where at least 51% of the stock ownership is held
by females
These definitions are not necessarily all-inclusive.
The Board of Commissioners reserves the right to reject any or all proposals in which the offeror takes
exception to the terms and conditions of the request for proposals; fails to meet the terms and conditions
of the request for proposal, including but not limited to, the standards, specifications, and requirements
specified in the request for proposals; or submits prices that the contracting authority considers to be
excessive, compared to existing market conditions, or determines exceed the available funds of the
contracting authority.
The Board of Commissioners also reserves the right to waive minor irregularities or other items in any
bidder’s proposal that are not fully compliant so long as the waiver applies to all proposals or bids
received, or is an irregularity or other instance of non-compliance the waiver of which would not work an
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