Specialized Transportation Services

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District Five of Lexington and Richland Solicitation # 2026-038
Counties
Date Issued 06/18/2026
Procurement Official Chris Winslow
Invitation for Bid Phone (803) 476-8140
E-Mail Address D5bids@lexrich5.org
DESCRIPTION Specialized Transportation Services
The Term "Offer" Means Your "Bid" or "Proposal"
SUBMIT OFFER BY July 15, 2026 @ 11:00 am Electronically to D5bids@lexrich5.org
QUESTIONS MUST BE RECEIVED BY July 1, 2026 @ 12:00 pm Electronically to D5bids@lexrich5.org
NUMBER OF COPIES TO BE SUBMITTED One (1)
Offers must be submitted in a sealed package. Solicitation number & Opening Date must appear on package exterior.
SUBMIT YOUR SEALED OFFER TO:
District Five of Lexington and Richland Counties
Purchasing Office
1020 Dutch Fork Road Irmo, SC 29063
CONFERENCE TYPE: N/A LOCATION: N/A
DATE & TIME:
As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions
AWARD & The award, this solicitation, and any amendments will be posted at the following web address:
AMENDMENTS https://www.lexrich5.org/departments/office-of-finance/purchasing/solicitations-and-awards
You must submit a signed copy of this form with Your Offer. By submitting a bid or proposal, You agree to be bound by the terms of the
Solicitation. You agree to hold Your Offer open for a minimum of sixty (60) calendar days after the Opening Date.
NAME OF OFFEROR (Full legal name of business submitting the offer) OFFEROR'S TYPE OF ENTITY:
(Check one)
Sole Proprietorship
AUTHORIZED SIGNATURE Partnership
Corporation (tax-exempt)
(Person signing must be authorized to submit a binding offer to enter into a contract on behalf of Corporate entity (not tax-exempt)
Offeror named above.) Government entity (federal, state,
TITLE (Business title of person signing above) or local)
Other _____________________
(See "Signing Your Offer"
PRINTED NAME (Printed name of person signing above) DATE SIGNED
provision.)
Instructions regarding Offeror's name: Any award issued will be issued to, and the contract will be formed with, the entity identified as the
Offeror above. The entity named as the Offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division
of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.
STATE OF INCORPORATION TAXPAYER IDENTIFICATION NO.
(If Offeror is a corporation, identify the state of Incorporation.)
COVER PAGE
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PAGE TWO
(Return Page Two with Your Offer)
HOME OFFICE ADDRESS (Address for Offeror's home office / NOTICE ADDRESS (Address to which all procurement and contract related
principal place of business) notices should be sent.) (See "Notice" clause)
Area Code - Number - Extension Facsimile
E-Mail Address
PAYMENT ADDRESS (Address to which payments will be ORDER ADDRESS (Address to which purchase orders will be sent)
sent.) (See "Purchase Orders" and "Contract Documents" clauses)
(See "Payment" clause)
Order E-Mail Address:
Order Address same as Home Office Address
Payment Address same as Home Office Address Order Address same as Notice Address (check only one)
Payment Address same as Notice Address (check only one)
ACKNOWLEDGMENT OF AMENDMENTS:
Offerors acknowledge receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation"
Provision)
Amend Amendment Issue Amendment Amendment Issue Amendment Amendment Issue Amendment Amendment Issue Date
ment Date No. Date No. Date No.
No.
DISCOUNT FOR 10 Calendar Days (%) 20 Calendar Days (%) 30 Calendar Days (%) Calendar Days (%)
PROMPT
PAYMENT
(See "Discount for
Prompt Payment"
clause)
PREFERENCES - A NOTICE TO VENDORS (SEP. 2009): On June 16, 2009, the South Carolina General Assembly rewrote the law
governing preferences available to in-state vendors, vendors using in-state subcontractors, and vendors selling in-state or US end products. This
law appears in Section 11-35-1524 of the South Carolina Code of Laws. A summary of the new preferences is available at
www.procurement.sc.gov/preferences . ALL THE PREFERENCES MUST BE CLAIMED AND ARE APPLIED BY LINE ITEM,
REGARDLESS OF WHETHER AWARD IS MADE BY ITEM OR LOT. VENDORS ARE CAUTIONED TO CAREFULLY REVIEW
THE STATUTE BEFORE CLAIMING ANY PREFERENCES. THE REQUIREMENTS TO QUALIFY HAVE CHANGED. IF YOU
REQUEST A PREFERENCE, YOU ARE CERTIFYING THAT YOUR OFFER QUALIFIES FOR THE PREFERENCE YOU'VE
CLAIMED. IMPROPERLY REQUESTING A PREFERENCE CAN HAVE SERIOUS CONSEQUENCES. [11-35-1524(E)(4)&(6)]
PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Please provide the address and phone number for your in-state office
in the space provided below. An in-state office is necessary to claim either the Resident Vendor Preference (11-35-1524(C)(1)(i)&(ii)) or the
Resident Contractor Preference (11-35-1524(C)(1)(iii)). Accordingly, you must provide this information to qualify for the preference. An in-state
office is not required, but can be beneficial, if you are claiming the Resident Subcontractor Preference (11-35-1524(D)).
In-State Office Address same as Home Office Address
In-State Office Address same as Notice Address (check only one)
PAGE TWO End of PAGE TWO
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TABLE OF CONTENTS
I. Scope of Solicitation
II. Instructions to Offerors
A. General Instructions
B. Special Instructions
III. Scope of Work / Specifications
IV. Information for Offerors to Submit
V. Qualifications
VI. Award Criteria
VII.Terms and Conditions
A. General
B. Special
VIII. Bidding Schedule / Cost Proposal
IX. Attachments to Solicitation
SCOPE OF SOLICITATION: The District is seeking qualified contractors to provide specialized, non-medical
transportation services for students with and without disabilities. Services may occur within and outside District
boundaries. In limited situations, a student's parent(s) or legal guardian(s) may also require transportation with the
student to and from school to the address determined by the district.
ACQUIRE SERVICES: The purpose of this solicitation is to acquire services complying with the enclosed
description and/or specifications and conditions
MAXIMUM CONTRACT PERIOD (ESTIMATED): Start: Aug 23, 2026 End: August 22, 2031. Dates are
estimates only. Any resulting contract will begin on the date specified in the notice of award. See clause entitled
"Term of Contract - Effective Date / Initial Contract Period."
GENERAL INFORMATION: School District Five of Lexington and Richland Counties encompasses an area of
approximately 196 square miles, approximately one-half of which is situated in both Lexington and Richland
Counties. The School District consists of the northern portion of Lexington County north of Lake Murray and the
Saluda River and the northwestern portion of Richland County south of the Broad River. The School District is
primarily a residential suburb located to the northwest of the city of Columbia, the capital city of South Carolina.
The District has a student population of approximately 17,505 and 2,600 staff members. The District currently
operates a total of 13 elementary schools, 2 intermediate schools, 3 middle schools, 4 high schools, 1 Center for
Advanced Technical Studies and 1 alternative school. Additional basic information about the District is posted on
the District's website: www.lexrich5.org.
II. INSTRUCTIONS TO OFFERORS - A. GENERAL INSTRUCTIONS
DEFINITIONS, CAPITALIZATION, AND HEADINGS: CLAUSE HEADINGS USED IN THIS
SOLICITATION ARE FOR CONVENIENCE ONLY AND SHALL NOT BE USED TO CONSTRUE MEANING
OR INTENT. EVEN IF NOT CAPITALIZED, THE FOLLOWING DEFINITIONS ARE APPLICABLE TO ALL
PARTS OF THE SOLICITATION, UNLESS EXPRESSLLY PROVIDED OTHERWISE.
AMENDMENT means a document issued to supplement the original solicitation document.
BOARD means the Board of Trustees of District Five of Lexington and Richland Counties.
BUSINESS means any corporation, partnership, individual, sole proprietorship, joint stock company, joint venture,
or any other legal entity.
CHANGE ORDER means any written alteration in specifications, delivery point, rate of delivery, period of
performance, price, quantity, or other provisions of any contract accomplished by mutual agreement of the parties
to the contract.
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CONTRACT means all types of District Five of Lexington and Richland Counties' agreements, regardless of what
they may be called, for the procurement or disposal of supplies, services, equipment or construction.
CONTRACT MODIFICATION means a written order signed by the Procurement Officer, directing the contractor
to make changes which the clause of the contract TITLED "Changes, "if included herein, authorizes the
Procurement Coordinator to order without the consent of the contractor.
CONTRACTOR means the Offeror receiving an award as a result of this solicitation.
COVER PAGE means the top page of the original solicitation on which the solicitation is identified by number.
Offerors are cautioned that Amendments may modify information provided on the Cover Page.
DISTRICT means District Five of Lexington and Richland Counties.
OFFER means the bid, quote or proposal submitted in response to this solicitation. The terms Bid and Proposal are
used interchangeably with the term Offer.
OFFEROR means the single legal entity submitting the offer. The term Bidder is used interchangeably with the
term Offeror. See bidding provisions entitled Signing Your Offer and Bid/Proposal As Offer To Contract.
PAGE TWO means the second page of the original solicitation, which is labeled Page Two.
PROCUREMENT OFFICER means the person, or his successor, identified as such on either the cover page, an
amendment, or an award notice.
YOU and YOUR means Offeror.
SOLICITATION means this document, including all its parts, attachments, and any Amendments.
SUBCONTRACTOR means any person you contract with to perform or provide any part of the work.
US or WE means District Five of Lexington and Richland Counties.
WORK means all labor, materials, equipment, services, or property of any type, provided or to be provided by the
Contractor to fulfill the Contractor's obligations under the Contract.
AMENDMENTS TO SOLICITATION: (a) The Solicitation may be amended at any time prior to opening. All
actual and prospective Offerors should monitor the following web site for the issuance of Amendments:
https://www.lexrich5.org/departments/office-of-finance/procurement/solicitations-and-awards (b) Offerors shall
acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by
identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4)
by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is
amended, then all terms and conditions which are not modified remain unchanged
AUTHORIZED AGENT: All authority regarding this procurement is vested solely with the responsible
Procurement Officer. Unless specifically delegated in writing, the Procurement Officer is the only government
official authorized to bind the government with regard to this procurement or the resulting contract.
AWARD NOTIFICATION: Notice regarding any award, cancellation of award, or extension of award will be
posted at the location and on the date specified on the Cover Page or, if applicable, the most recent notice of
extension of award. Should the contract resulting from this Solicitation have a total or potential value more than one
hundred thousand dollars, such notice will be sent electronically to all Offerors responding to the Solicitation.
Unless a written notice of intent to protest is timely filed pursuant to Section 11-35-4210(1)(b) or the award is
otherwise suspended or canceled, the award will be effective on the calendar day (including weekends and holidays)
immediately following the seventh business day after such notice is given.
BID/PROPOSAL AS OFFER TO CONTRACT: By submitting Your Bid or Proposal, You are offering to enter
into a contract with District Five of Lexington and Richland Counties. Without further action by either party, a
binding contract shall result upon final award. Any award issued will be issued to, and the contract will be formed
with, the entity identified as the Offeror on the Cover Page. An Offer may be submitted by only one legal entity;
"joint bids" are not allowed.
BID ACCEPTANCE PERIOD: In order to withdraw Your Offer after the minimum period specified on the Cover
Page, You must notify the Procurement Officer in writing.
BID IN ENGLISH and DOLLARS: Offers submitted in response to this solicitation shall be in the English
language and in US dollars, unless otherwise permitted by the Solicitation.
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CERTIFICATE OF INDEPENDENT PRICE DETERMINATION: GIVING FALSE, MISLEADING, OR
INCOMPLETE INFORMATION ON THIS CERTIFICATION MAY RENDER YOU SUBJECT TO
PROSECUTION UNDER SECTION 16-9-10 OF THE SOUTH CAROLINA CODE OF LAWS AND
OTHER APPLICABLE LAWS.
(a) By submitting an offer, the Offeror certifies that:
(1)The prices in this offer have been arrived at independently, without, for the purpose of restricting
competition, any consultation, communication, or agreement with any other Offeror or competitor
relating to:
(i) Those prices;
(ii) The intention to submit an offer; or
(iii) The methods or factors used to calculate the prices offered.
(2) The prices in this offer have not been and will not be knowingly disclosed by the Offeror,
directly or indirectly, to any other Offeror or competitor before bid opening (in the case of a sealed bid
solicitation) or contract award (in the case of a negotiated solicitation) unless otherwise required by
law; and
(3) No attempt has been made or will be made by the Offeror to induce any other concern to submit or not
to submit an offer for the purpose of restricting competition.
(b) Each signature on the offer is considered to be a certification by the signatory that the signatory:
(1) Is the person in the Offeror's organization responsible for determining the prices being offered in this
bid or proposal, and that the signatory has not participated and will not participate in any action
contrary to paragraphs (a)(1) through (a)(3) of this certification; or
(2)(i) Has been authorized, in writing, to act as agent for the Offeror's principals in certifying that those
principals have not participated, and will not participate in any action contrary to paragraphs (a)(1)
through (a)(3) of this certification [As used in this subdivision (b)(2)(i), the term "principals" means
the person(s) in the Offeror's organization responsible for determining the prices offered in this bid or
proposal].
(ii) As an authorized agent, does certify that the principals referenced in subdivision (b)(2)(i) of this
certification have not participated, and will not participate, in any action contrary to paragraphs (a)(1)
through (a)(3) of this certification; and
(iii) As an agent, has not personally participated, and will not participate, in any action contrary to
paragraphs (a)(1) through (a)(3) of this certification.
(c) If the Offeror deletes or modifies paragraph (a)(2) of this certification, the Offeror must furnish with its offer a
signed statement setting forth in detail the circumstances of the disclosure.
CERTIFICATION REGARDING DEBARMENT AND OTHER RESPONSIBILITY MATTERS:
(a)
(1) By submitting an Offer, Offeror certifies, to the best of its knowledge and belief, that-
(i) Offeror and/or any of its Principals
(A) Are not presently debarred, suspended, proposed for debarment, or declared
ineligible for the award of contracts by any state or federal agency;
(B) Have not, within a three-year period preceding this offer, been convicted of or had a
civil judgment rendered against them for: commission of fraud or a criminal offense in
connection with obtaining, attempting to obtain, or performing a public (Federal, state, or
local) contract or subcontract; violation of Federal or state antitrust statutes relating to the
submission of offers; or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records, making false statements, tax evasion, or receiving
stolen property; and
(C) Are not presently indicted for, or otherwise criminally or civilly charged by a
governmental entity with, commission of any of the offenses enumerated in paragraph
(a)(1)(i)(B) of this provision.
(ii) Offeror has not, within a three-year period preceding this offer, had one or more contracts terminated for default
by any public (Federal, state, or local) entity.
(2) "Principals," for the purposes of this certification, means officers; directors; owners; partners;
and, persons having primary management or supervisory responsibilities within a business entity
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(e.g., general manager; plant manager; head of a subsidiary, division, or business segment, and
similar positions).
(b) Offeror shall provide immediate written notice to the Procurement Officer if, at any time prior to contract award,
Offeror learns that its certification was erroneous when submitted or has become erroneous by reason of changed
circumstances.
(c) If Offeror is unable to certify the representations stated in paragraphs (a)(1), Offer must submit a written
explanation regarding its inability to make the certification. The certification will be considered in connection with a
review of the Offeror's responsibility. Failure of the Offeror to furnish additional information as requested by the
Procurement Officer may render the Offeror non-responsible.
(d) Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to
render, in good faith, the certification required by paragraph (a) of this provision. The knowledge and information of
an Offeror is not required to exceed that which is normally possessed by a prudent person in the ordinary course of
business dealings.
(e) The certification in paragraph (a) of this provision is a material representation of fact upon which reliance was
placed when making award. If it is later determined that the Offeror knowingly or in bad faith rendered an erroneous
certification, in addition to other remedies available to the District, the Procurement Officer may terminate the
contract resulting from this solicitation for default.
Check for federal and state disbarments at www.sam.gov and http://procurement.sc.gov/legal/legal-suspend-
debar.
CODE OF LAWS AVAILABLE: The District's Procurement Code is available at: w ww.lexrich5.org.
CONTRACT VIOLATION: During the term of the contract, contractors who violate any contract will be
considered in breach and subject to cancellation for cause. Contractors may be suspended or debarred from doing
business with the District. Examples of vendor violations include, but are not limited to: (1) Adding items to the
contract without approval. (2) Increasing contract price without approval. (3) Misrepresentation of the contract to
any
District entity.
DEADLINE FOR SUBMISSION OF OFFER: Any offer received after the Procurement Officer of the District
or their designee has declared that the time set for opening has arrived, shall be rejected unless the offer has been
delivered to the designated District office or mailroom as instructed on the Cover page prior to the bid opening.
DISCLOSURE OF CONFLICTS OF INTEREST OR UNFAIR COMPETITIVE ADVANTAGE: You warrant
and represent that your offer identifies and explains any unfair competitive advantage you may have in competing for
the proposed contract and any actual or potential conflicts of interest that may arise from your participation in this
competition or your receipt of an award. The two underlying principles are (a) preventing the existence of
conflicting roles that might bias a contractor's judgment, and (b) preventing an unfair competitive advantage. If you
have an unfair competitive advantage or a conflict of interest, the District may withhold award. Before withholding
award on these grounds, an Offeror will be notified of the concerns and provided a reasonable opportunity to
respond. Efforts to avoid or mitigate such concerns, including restrictions on future activities, may be considered.
Without limiting the foregoing, you represent that your offer identifies any services that relate to either this
solicitation or the work and that has already been performed by you, a proposed subcontractor, or an affiliated
business of either.
DISTRICT OFFICE CLOSINGS: If an emergency or unanticipated event interrupts normal processes so that
offers cannot be received at the District as designated for receipt of bids by the exact time specified in the
solicitation, the time specified for receipt of offers will be deemed to be extended to the same time of day specified
in the solicitation on the first work day on which normal district processes resume. In lieu of an automatic extension,
an Amendment may be issued to reschedule the bid opening. If district offices are closed at the time a pre-bid or pre-
proposal conference is scheduled, an Amendment will be issued to reschedule the conference. Useful information
may be available at: http://www.lexrich5.org
DRUG FREE WORK PLACE CERTIFICATION: By submitting an Offer, Contractor certifies that, if
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awarded a contract, Contractor will comply with all applicable provisions of The Drug-free Workplace Act, Title
44, Chapter 107 of the South Carolina Code of Laws, as amended.
DUTY TO INQUIRE: Offeror, by submitting an Offer, represents that it has read and understands the Solicitation
and that its Offer is made in compliance with the Solicitation. Offerors are expected to examine the Solicitation
thoroughly and should request an explanation of any ambiguities, discrepancies, errors, omissions, or conflicting
statements in the Solicitation. Failure to do so will be at the Offeror's risk. All ambiguities, discrepancies, errors,
omissions, or conflicting statements in the Solicitation shall be interpreted to require the better quality or greater
quantity of work and/or materials, unless otherwise directed by amendment. Offeror assumes responsibility for any
patent ambiguity in the Solicitation that Offeror does not bring to the District's attention. See clause entitled
"Questions from Offerors."
ETHICS CERTIFICATE: By submitting an offer, the offeror certifies that the offeror has and will comply with,
and has not, and will not, induce a person to violate Title 8, Chapter 13 of the South Carolina Code of Laws, as
amended (ethics act). The following statutes require special attention: Section 8-13-700, regarding use of official
position for financial gain; Section 8-13-705, regarding gifts to influence action of public official; Section 8-13-720,
regarding offering money for advice or assistance of public official; Sections 8-13-755 and 8-13-760, regarding
restrictions on employment by former public official; Section 8-13-775, prohibiting public official with economic
interests from acting on contracts; Section 8-13-790, regarding recovery of kickbacks; Section 8-13-1150, regarding
statements to be filed by consultants; and Section 8-13-1342, regarding restrictions on contributions by
contractor to candidate who participated in awarding of contract. The district may rescind any contract and
recover all amounts expended as a result of any action taken in violation of this provision. If contractor participates,
directly or indirectly, in the evaluation or award of public contracts, including without limitation, change orders or
task orders regarding a public contract, contractor shall, if required by law to file such a statement, provide the
statement required by Section 8-13-1150 to the procurement officer at the same time the law requires the statement
to be filed.
MULTIPLE OFFERS: Offerors may submit more than one Offer, provided that each Offer has significant
differences other than price. Each separate Offer must satisfy all Solicitation requirements. If this solicitation is an
Invitation for Bids, each separate offer must be submitted or uploaded as a separate document and must clearly
indicate that it is a separate offer. If this solicitation is a Request for Proposals, multiple offers may be submitted or
uploaded as one document, provided that you clearly differentiate between each offer and you submit a separate cost
proposal for each offer, if applicable.
OMIT TAXES FROM PRICE: Do not include any sales or use taxes in your price that the District may be
required to pay.
OPEN TRADE REPRESENTATION: By submitting an Offer, Offeror represents that Offeror is not currently
engaged in the boycott of a person or an entity based in or doing business with a jurisdiction with whom South
Carolina can enjoy open trade, as defined in SC Code Section 11-35-5300.
PRICING: (a) Fixed Price. If a fixed price is required, award will not be made on an Offer if the total possible price
to the District cannot be determined. (b) Price Reasonableness: Any offer may be rejected if the Procurement Officer
determines in writing that it is unreasonable as to price. (c) Unbalanced Pricing. The district will analyze all offers
with separately priced line items or subline items to determine if the prices are unbalanced. Unbalanced pricing
exists when, despite an acceptable total evaluated price, the price of one or more-line items is significantly over or
understated. The responsible procurement officer may reject an offer as unreasonably priced if she determines that
unbalanced pricing increases performance risk (e.g., itis so unbalanced as to be tantamount to allowing an advance
payment) or could result in payment of unreasonably high prices. S.C. Code Ann. Reg. 19-445.2122C. [02-2A082-
2]
PROHIBITED COMMUNICATIONS AND DONATIONS: Violation of these restrictions may result in
disqualification of your offer, suspension or debarment, and may constitute a violation of law.
(a) During the period between publication of the solicitation and final award, you must not communicate, directly
or indirectly, with the with District or its employees, agents or officials regarding any aspect of this procurement
activity, unless otherwise approved in writing by the Procurement Officer.
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(b) You are advised to familiarize yourself with Regulation 19-445.2165, which restricts donation to a governmental
entity with whom you have or seek to have a contract. You represent that your offer discloses any gifts made,
directly or through an intermediary, by you or your named subcontractors to or for the benefit of the District during
the period beginning eighteen months prior to the Opening Date.
PROTESTS: If you are aggrieved in connection with the solicitation or award of the contract, you may be entitled
to protest, but only as provided in Section 11-35-4210. To protest the solicitation or an amendment, your written
protest must be received within fifteen Days of the date of the applicable solicitation document is issued. To protest
an award, (i) written notice of your intent to protest must be received within seven Business Days of the date the
award notice is posted and (ii) your actual written protest must be received within fifteen Days of the date the award
notice is posted. Time periods are computed in accordance with Section 11-35-310(13) and the definitions of Day
and Business Day. Both protests and notices of intent to protest must be received by the Coordinator of
Procurement. (b) Pursuant to Section 11-35-410, documents directly connected
ANY PROTEST MUST BE ADDRESSED TO THE CHIEF PROCUREMENT OFFICE AND SUBMITTED IN
WRITING (a) by email to D5bids@lexrich5.org, or
(b) School District Five of Lexington and Richland Counties, 1020 Dutch Fork Road, Irmo, SC 29063
Lauren Bove, Coordinator of Procurement
School District Five of Lexington and Richland Counties
1020 Dutch Fork Road
Irmo, SC 29063
Fax: 803-476-8182
E-Mail: lbove@lexrich5.org
PUBLIC OPENING: Offers will be publicly opened at the date/time and at the location identified on the Cover
Page, or last Amendment, whichever is applicable.

QUESTIONS FROM OFFERORS: (a) Any prospective Offeror desiring an explanation or interpretation of the
solicitation, drawings, specifications, etc., must request it in writing. Questions must be received by the
Procurement Officer no later than five (5) days prior to opening unless otherwise stated on the Cover Page. Label
any communication regarding your questions with the name of the procurement officer, and the solicitation's title
and number. Oral explanations or instructions will not be binding. Any information given a prospective Offeror
concerning a solicitation will be furnished promptly to all other prospective Offerors as an Amendment to the
solicitation, if that information is necessary for submitting offers or if the lack of it would be prejudicial to other
prospective Offerors. We will not identify you in our answer to your question. (b) The District seeks to permit
maximum practicable competition. Offerors are urged to advise the Procurement Officer -- as soon as possible --
regarding any aspect of this procurement, including any aspect of the Solicitation, that unnecessarily or
inappropriately limits full and open competition.
Email is the preferred method for submitting with "Questions: Solicitation # as the subject of the email."
Questions must be submitted in an easily copied format such as Word. Email: D5bids@lexrich5.org
REJECTION/CANCELLATION: The District may cancel this solicitation in whole or in part. The District may
reject any or all proposals in whole or in part.

RESPONSIVENESS: (a) Award will not be made on a nonresponsive offer. An offer is nonresponsive (i) if it does
not constitute an unambiguous offer to enter into a contract with the District, or (ii) if it imposes conditions
inconsistent with, or does not unambiguously agree to, the solicitation's material requirements. (b) Bid as Specified.
Offers for supplies or services other than those specified will not be considered unless authorized by the Solicitation.
SIGNING YOUR OFFER: Every Offer must be signed by an individual with actual authority to bind the
Offer. (a) If the Offeror is an individual, the Offer must be signed by that individual. If the Offeror is an individual
doing business as a firm, the Offer must be submitted in the firm name, signed by the individual, and state that the
individual is doing business as a firm. (b) If the Offeror is a partnership, the Offer must be submitted in the
partnership name, followed by the words by its Partner, and signed by a general partner. (c) If the Offeror is a
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corporation, the Offer must be submitted in the corporate name, followed by the signature and title of the person
authorized to sign. (d) An Offer may be submitted by a joint venturer involving any combination of individuals,
partnerships, or corporations. If the Offeror is a joint venture, the Offer must be submitted in the name of the Joint
Venture and signed by every participant in the joint venture in the manner prescribed in paragraphs (a) through (c)
above for each type of participant. (e) If an Offer is signed by an agent, other than as stated in subparagraphs (a)
through (d) above, the Offer must state that is has been signed by an Agent. Upon request, Offeror must provide
proof of the agent's authorization to bind the principal.
DISCLOSURE OF YOUR BID / PROPOSAL & SUBMITTING CONFIDENTIAL DATA: (a) According to
Section 11-35-410, any person submitting a document in response or with regard to any solicitation or other request
must "comply with instructions provided in the solicitation for marking information exempt from public disclosure.
Information not marked as required by the applicable instructions may be disclosed to the public." IF YOU
IDENTIFY YOUR ENTIRE RESPONSE AS EXEMPT FROM PUBLIC DISCLOSURE, OR IF YOU DO NOT
SUBMIT A REDACTED COPY AS REQUIRED, THE DISTRICT MAY, IN ITS SOLE DISCRETION,
DETERMINE YOUR BID OR PROPOSAL NONRESPONSIVE AND INELIGIBLE FOR AWARD. (b) By
submitting a response to this solicitation or request, Offeror agrees to the public disclosure of every page, or portion
thereof, of every document regarding this solicitation or request that was submitted at any time prior to entering into
a contract (including, but not limited to, documents contained in a response, documents submitted to clarify a
response, and documents submitted during negotiations), unless the page, or portion thereof, was redacted and
conspicuously marked "Trade Secret" or "Confidential" or "Protected", (2) agrees that any information not redacted
and marked, as required by these bidding instructions, as a "Trade Secret" is not a trade secret as defined by the
Trade Secrets Act, and (3) agrees that, notwithstanding any claims or markings otherwise, any prices, commissions,
discounts, or other financial figures used to determine the award, as well as the final contract amount, are subject to
public disclosure. (c) If your offer includes any information that you claim is exempt from public disclosure, you
must submit one complete copy of your offer from which you have removed or concealed such information (the
redacted copy). Except for the information removed or concealed, the redacted copy must be identical to your
original offer. (d) Do not mark your entire response (bid, proposal, quote, etc.) as confidential, trade secret, or
protected. If only portions of a page are subject to some protection, do not redact the entire page. The redacted copy
must reflect the same pagination as the original and show the empty space from which information was redacted.
The Procurement Officer must be able to view, search, copy and print the redacted copy without a password. If your
response, or any part thereof, is improperly marked as confidential or trade secret or protected, the District may, in
its sole discretion, determine it nonresponsive. (e) On the redacted copy, you must identify the basis of your claim
by marking each redaction as follows: You must separately mark with the word "CONFIDENTIAL" every page, or
portion thereof, that you redacted and claim as exempt from public disclosure because it is either (1) a trade secret as
defined in Section 30-4-40(a)(1) of the Freedom of Information Act, or (2) privileged and confidential, as that
phrase is used in Section 11-35-410. You must separately mark with the words "TRADE SECRET" every page, or
portion thereof, that you redacted and claim as exempt from public disclosure as a trade secret pursuant to Section
39-8-20 of the Trade Secrets Act. You must separately mark with the word "PROTECTED" every page, or portion
thereof, that you redacted and claim as exempt from public disclosure pursuant to Section 11-35- 1810. All markings
must be conspicuous; use color, bold, underlining, or some other method in order to conspicuously distinguish the
mark from the other text. (f) In determining whether to release documents, the District will detrimentally rely on
your redaction and marking of documents, as required by these bidding instructions, as being either "Confidential"
or "Trade Secret" or "Protected". By submitting a response, you agree to defend, indemnify and hold harmless the
District, its officers and employees, from every claim, demand, loss, expense, cost, damage or injury, including
attorney's fees, arising out of or resulting from withholding information by the District that you have redacted or
marked as "Confidential" or "Trade Secret" or "Protected". (All references to
SUBMITTING A PAPER OFFER OR MODIFICATION: (a) All prices and notations should be printed in ink or
typewritten. Errors should be crossed out, corrections entered and initialed by the person signing the bid. Do not
modify the solicitation document itself (including bid schedule). (b) (1) All copies of the offer or modification, and
any other documents required to be submitted with the offer shall be enclosed in a sealed, opaque envelope or
package. (2) Address to the Office of Procurement Services as specified in the Solicitation (3) The envelope or
package must show the time and date specified for opening, the solicitation number, and the name and address of the
bidder. If the offer or modification is sent by mail or special delivery service (UPS, Federal Express, etc.), the
outermost envelope or wrapper must be labeled "OFFER ENCLOSED" on the face thereof. (c) If you are responding
to more than one solicitation, submit each offer in a separate envelope or package. (d) Submit the number of copies
10
2026-038
Specialized Transportation Services