Bid NO. 26-23 19th Street Drainage Repair

Location:	Texas
Posted:	Apr 29, 2026
Due:	May 19, 2026
Agency:	City of Huntsville
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Solicitation No:	26-23
Publication URL:	To access bid details, please log in.

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CITY OF

Huntsville

INVITATION TO BID NO. 26-23

“19th Street Drainage Repair”

RETURN SEALED RFQ:

City of Huntsville

City Secretary

c/o Purchasing Department

448 State Highway 75 North

Huntsville, Texas 77320

Sealed solicitations shall be received no later than:

2:00P.M., Central Time

May 19, 2026

MARK ENVELOPE: “Solicitation Packet 26-23”

For a printable version please visit our website at City of Huntsville/Government/Finance/Purchasing/BIDS & RFPS

POINT OF CONTACT

Email: Purchasing@huntsvilletx.gov

The Vendor’s signature is required for acceptance of this solicitation and confirms the Vendor has read and understands all

requirements concerning this solicitation, the undersigned affirms they are duly authorized to execute the contract. The City

of Huntsville is not responsible for solicitations received after the submission deadline for any reason and will be considered

void and unacceptable. Hand delivered or mailed offers must be SEALED in an envelope, CLEARLY marked with Bid NO.

26-23-19th Street Drainage Repair.

CERTIFICATION OF OFFER

Company Name ___________________________________________________________________ Date: _______________________

Signed By: ______________________________________________________Title: _________________________________________

Typed/Printed Name: ________________________________________________________ Phone#: ___________________________

Mailing Address: ___________________________________________________________ Tax ID Number: _____________________

Street/P. O. Box

City

State

Zip

Email: ________________________________________________________________________ SAM ID: _______________________

INITIAL FOR ADDENDUM RECEIPT/ACKNOWLEDGMENT. PLEASE MARK N/A IF NOT ISSUED.

Addendum #1 ____________ Addendum #2 __________ Addendum #3 ____________ Addendum #4 ____________

Page 1 of 21

TENTATIVE SCHEDULE OF EVENTS

The anticipated schedule for this solicitation is as follows. The City reserves the right to modify these dates as necessary.

April 29, 2026 – Release Solicitation

May 2 and May 9, 2026 - Legal Advertisement

May 12, 2026 – Mandatory Site Visit

May 13, 2026 – Questions Due to the Procurement Manager

May 14, 2026 – Final Addendum Posted

May 19, 2026 at 2:00 P.M. – Public Opening

June 2026 – Award Preparation

GENERAL INSTRUCTIONS

Submissions must be in a sealed envelope clearly marked “Bid NO. 26-23-19th Street Drainage Repair.

” It is the sole responsibility of the Vendor to ensure the packet is received at the designated location before the deadline.

A public reading of all timely responses will be held at the submission deadline at the City of Huntsville Service Center, 448

State Highway 75 North, Huntsville, Texas. All interested parties are invited to attend.

All questions concerning this solicitation should be directed to the Purchasing Department via email at

purchasing@huntsvilletx.gov.

RESPONSES

Vendors submitting a response do so entirely at their expense. The City has no expressed or implied obligation to reimburse

any individual or firm for any costs incurred in preparing or submitting a solicitation, providing additional information when

requested, or participating in any selection interviews.

QUALIFICATIONS OF RESPONDENTS

No prequalification of respondents is required. Before award of any contract can be approved, however, the City shall be

satisfied that the respondent involved: (1) maintains a permanent place of business, (2) has adequate personnel and

equipment to do the work properly and expeditiously, (3) has a suitable financial status to meet obligations incident to the

work, (4) has appropriate technical experience, and (5) can submit a satisfactory performance record. The City of Huntsville

has the final and sole decision to determine qualifications.

ADDENDAS

No interpretation of the meaning of the specifications of the solicitation will be made to any Vendor orally. Every question or

request for interpretation concerning this solicitation shall be directed to the Purchasing Department, in writing via e-mail at

purchasing@huntsvilletx.gov. All questions or requests for interpretation concerning the solicitation received after May 13,

2026 @ 10:00 A.M will be considered void and unacceptable.

A written addendum will be issued as a response and will be posted on or before May 14, 2026 @ 5:00 P.M. on the City of

Huntsville website, Public Purchase website, and Electronic State Business Daily website. All addenda so issued shall become

part of the contract documents, and receipt thereof shall be acknowledged in the space provided in this solicitation. It is the

responsibility of the Vendor to verify all addenda and interpretations.

SOLICITATION TABULATIONS

Solicitation tabulation results are posted on our website at:

http://www.huntsvilletx.gov/business/bids_and_RFQs/bid_tabulations/

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OBJECTIVE

The objective of this solicitation is to repair the drainage at the 1900 Block of 19th Street, Huntsville, Texas. Rather than

focusing solely on the lowest price, the evaluation considers factors like product durability, vendor performance, availability,

and delivery, ensuring long-term efficiency, reduced downtime, and overall value for the organization.

TERM OF CONTRACT

This contract shall be effective from the date of award and will expire in sixty (90) calendar days unless otherwise

noted in the Notice of Award.

SELECTION AND AWARD

The City will award based on best value* meeting the requirements for this service. The City reserves the right to award the

most responsible and responsive bidder in the best interest of the City. If the awarded responder is unable to meet the

requirements of the City, services/products may be purchased from the next best available responder and continue until a

responder is found that can complete the requirements of the City. If the responder desires the City to consider an all or none

response, it must be stated on the price table. The City of Huntsville may award multiple responders meeting the

minimum requirements outlined in this solicitation.

The City reserves the right to reject the solicitation of any Vendor who is in violation of any City Ordinance. The City may

choose to negotiate a settlement of the ordinance violation as a condition of the solicitation award.

SCOPE OF WORK

The City of Huntsville is requesting solicitations to repair the drainage at the 1900 Block of 19th Street, Huntsville, Texas. The

Vendor must meet the following requirements at minimum:

• Construct a concrete structural support beam to stabilize 2 existing box culverts under 19th Street. Must be of

appropriate size.

• Place approximately 150 cubic yards of common fill material to construct a concrete floor to establish positive

drainage at the downstream outfall of the box culverts.

• Construct structural wing walls for erosion prevention and containment of flow.

• Place approximately 100 tons of 18” riprap for backfill and erosion prevention behind wingwalls and in front of

concrete floor.

• All concrete construction shall be reinforced with rebar of appropriate size and spacing for the structure.

• A temporary construction easement has been obtained from the property owner to eliminate most of the work on the

street side. The temporary working easement will need clearing before and restored after the construction.

Restoration shall consist of leveling and hydroseeding the disturbed area. Erosion control such as silt fencing shall

be in place during and after construction.

• Removing and replacing the existing handrail and sidewalk, if either is damaged during the project.

• Provide a written plan, explaining course of work, dimensions, and materials to be used for the project. An estimated

timeline for the project shall be included.

• Responsible for all necessary traffic control devices to ensure a safe work zone for workers, pedestrians, and

motorists.

• Vendor must be bonded and insured to work for the City of Huntsville.

• Provide a one-year warranty for the work performed.

(SEE CITY OF HUNTSVILLE ENGINEERING DRAWINGS ON NEXT PAGE)

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SOLICITATION FORMAT

Each solicitation must be submitted with the original documents, and all prices must be indicated on the price chart included

with this solicitation. All blank spaces for prices must be filled in, in ink or typewritten and must be fully completed and executed

when submitted. If the unit price and the total amount named for an item are not in agreement, the unit price alone will be

considered as representing the responder's intention and the total will be corrected to conform thereto.

PRICE CHART

The amount provided shall be inclusive of all labor, materials, services, and equipment required to complete the project.

Description Amount

1900 Block 19th

Street Drainage

Repair

$____________

Amount In Words

________________________________dollars and cents_______________

Numbers of Calander Days to Complete After Award: ______________________

Page 4 of 21

SITE VISIT

A mandatory site visit will be conducted Tuesday, May 12, 2026, at 10:00 A.M. at 448 Hwy 75N (New City Service Center)

All who wish to attend may pre-register. Please contact Lucy Gonzalez, Procurement Manger via email:

purchasing@huntsvilletx.gov no later than Friday, May 8, 2026, by 4:00 P.M.

Include:

Bid: Bid NO. 26-23-19th Street Drainage Repair

Company Name:

Representative’s Name:

Phone Number:

Email:

BID BOND

A bid bond made payable to the City of Huntsville, Texas in an amount of 10% of the bid submitted must accompany each bid

as a guarantee that if awarded the contract, the bidder will enter into a contract and execute such bonds as required within

ten (10) days of award of contract of City Council.

PAYMENT BOND

Based on receiving notification of City Council approval, the Contractor shall submit a payment bond for the full amount of

award from a certified State of Texas surety company. Should the payment bond not be provided within ten (10) calendar

days the City of Huntsville reserves the right to award the next responsible Vendor or re solicit.

The bonds shall remain in effect until both the final payment is made and the closeout of the project is finalized.

BOND INFORMATION

The City may charge against the Vendor the difference between the amount of the bid, and the amount for which a contract

is subsequently executed irrespective of whether this difference exceeds the amount of the bid bond. If a more favorable

solicitation is received through re-advertisement, the defaulting Vendor shall have no claim against the City for a refund.

LIQUIDATED DAMAGES

The total project must be completed in no more than ninety (90) calendar days from the date of award – per written Notice or

issuance of purchase order. The awarded firm will be accessed a one thousand five hundred dollars ($1,500.00) per calendar

day for all non-completion of work beyond pre-approved number of calendar days from date of notice to proceed (non-

completion of work includes removal of all equipment and materials from job site). This amount will be taken/reduced from the

final invoice. All requested weather days must be submitted in writing to the City of Huntsville Public Works Director on the

day of bad weather. A maximum of five (5) calendar days for requested weather delays will be allowed by the Public Works

Director, any requested weather days beyond five calendar days may require City Manager approval.

TERMS & CONDITIONS

DEFINITIONS

City – City of Huntsville. City Council – The elected officials of the City of Huntsville who have been given the authority to

exercise such powers and jurisdiction of all City business as conferred by the City Charter, Ordinance and Laws. Contract- An

agreement between the City and a vendor to furnish commodities or services over a designated period of time. Vendor – Any

individual, business, or entity that provides, or seeks to provide, goods, services, or property through a contract or purchase

order. This includes bidders, contractors, and suppliers involved at any stage of the procurement process, ranging from

solicitation to final contract award. TLGC- Texas Local Government Code. TGC- Texas Government Code

INTRODUCTION

The City of Huntsville is soliciting proposals from experienced and qualified vendors to provide Maintenance, Repair and

Operations (MRO) supplies to the City in accordance with Local Government Code Chapter 252.

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Number:	26-23
Bid Title:	Bid NO. 26-23 19th Street Drainage Repair
Category:	City Solicitations
Status:	Open

Bid NO. 26-23 19th Street Drainage Repair

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See also