RFP NO. 26-21 Environmental Professional Services
| Location: | Texas |
|---|---|
| Posted: | Apr 29, 2026 |
| Due: | May 14, 2026 |
| Agency: | City of Huntsville |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 26-21 |
| Publication URL: | To access bid details, please log in. |
| Bid Number: |
26-21
|
| Bid Title: |
RFP NO. 26-21 Environmental Professional Services
|
| Category: | City Solicitations |
| Status: | Open |
|
Attachment Preview
CITY OF
Huntsville
REQUEST FOR PROPOSALS RFP NO. 26-21
“ENVIRONMENTAL PROFESSIONAL SERVICES”
RETURN SEALED RFP:
City of Huntsville
City Secretary
c/o Purchasing Department
448 State Highway 75 North
Huntsville, Texas 77320
Sealed solicitations shall be received no later than:
2:30P.M., Central Time
May 14, 2026
MARK ENVELOPE: “Solicitation Packet 26-21”
For a printable version please visit our website at City of Huntsville/Government/Finance/Purchasing/BIDS & RFPS
POINT OF CONTACT
Email: Purchasing@huntsvilletx.gov
The Vendor’s signature is required for acceptance of this solicitation and confirms the Vendor has read and
understands all requirements concerning this solicitation, the undersigned affirms they are duly authorized to
execute the contract. The City of Huntsville is not responsible for solicitations received after submission deadline for any
reason and will be considered void and unacceptable. Hand delivered or mailed offers must be SEALED in an envelope,
CLEARLY marked with RFP 26-21 Environmental Professional Services.
CERTIFICATION OF OFFER
Company Name ___________________________________________________________________ Date: _______________________
Signed By: ______________________________________________________Title: _________________________________________
Typed/Printed Name: ________________________________________________________ Phone#: ___________________________
Mailing Address: ___________________________________________________________ Tax ID Number: _____________________
Street/P. O. Box
City
State
Zip
Email: ________________________________________________________________________ SAM ID: _______________________
INITIAL FOR ADDENDUM RECEIPT/ACKNOWLEDGMENT. PLEASE MARK N/A IF NOT ISSUED.
Addendum #1 ____________ Addendum #2 __________ Addendum #3 ____________ Addendum #4 ____________
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TENTATIVE SCHEDULE OF EVENTS
The anticipated schedule for this solicitation is as follows. The City reserves the right to modify these dates as necessary.
April 23, 2026 – Release Solicitation
April 25 and May 2, 2026 - Legal Advertisement
May 6, 2026 – Questions Due to the Procurement Manager
May 8, 2026 – Final Addendum Posted
May 14, 2026 at 2:30 P.M. – Public Opening
May 18, 2026 – Interviews with Selected Vendors
June 2026 – Award Preparation
GENERAL INSTRUCTIONS
Submissions must be in a sealed envelope clearly marked “RFP 26-21 Professional Environmental Services” It is the sole
responsibility of the Vendor to ensure the packet is received at the designated location before the deadline.
A public opening will be held at the submission deadline at the City of Huntsville Service Center, 448 State Highway 75 North,
Huntsville, Texas, to acknowledge receipt of all timely responses. The names of respondents and other limited information
may be read aloud. Detailed proposal contents, including technical proposals and pricing, will not be fully evaluated or
discussed at the opening. Proposals will be evaluated in accordance with the criteria outlined in this solicitation. All interested
parties are invited to attend.
All questions concerning this solicitation should be directed to the Purchasing Department via email at
purchasing@huntsvilletx.gov.
RESPONSES
Vendors submitting a response do so entirely at their expense. The City has no expressed or implied obligation to reimburse
any individual or firm for any costs incurred in preparing or submitting a solicitation, providing additional information when
requested, or participating in any selection interviews.
QUALIFICATIONS OF RESPONDENTS
No prequalification of respondents is required. Before award of any contract can be approved, however, the City shall be
satisfied that the respondent involved: (1) maintains a permanent place of business, (2) has adequate personnel and
equipment to do the work properly and expeditiously, (3) has a suitable financial status to meet obligations incident to the
work, (4) has appropriate technical experience, and (5) can submit a satisfactory performance record. The City of Huntsville
has the final and sole decision to determine qualifications.
ADDENDAS
No interpretation of the meaning of the specifications of the solicitation will be made to any Vendor orally. Every question or
request for interpretation concerning this solicitation shall be directed to the Purchasing Department, in writing via e-mail at
purchasing@huntsvilletx.gov. All questions or requests for interpretation concerning the solicitation received after May 5, 2026
@ 5:00 P.M will be considered void and unacceptable.
A written addendum will be issued as a response and will be posted on or before May 7, 2026 @ 5:00 P.M. on the City of
Huntsville website, Public Purchase website, and Electronic State Business Daily website. All addenda so issued shall become
part of the contract documents, and receipt thereof shall be acknowledged in the space provided in this solicitation. It is the
responsibility of the Vendor to verify all addenda and interpretations.
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SOLICITATION TABULATIONS
Solicitation tabulation results are posted on our website at:
http://www.huntsvilletx.gov/business/bids_and_RFQs/bid_tabulations/
OBJECTIVE
The City of Huntsville, Texas is seeking qualified environmental professional service provider(s) to support the implementation
of infrastructure projects funded through the Texas General Land Office (GLO) under the Community Development Block
Grant Mitigation (CDBG-MIT) Program and the Disaster Recovery Reallocation Program (DRRP).
The selected firm(s) will be responsible for managing the full environmental review and compliance process in accordance
with 24 CFR Part 58, the National Environmental Policy Act (NEPA), and all applicable federal and state requirements.
Projects include, but are not limited to:
• Martin Luther King Drive Street Improvements Project
• Autumn Road Improvements Project
The City reserves the right to award one contract for all services or separate contracts by project.
This procurement and any resulting contract are subject to review and approval by the Texas General Land Office (GLO) to
ensure compliance with applicable program requirements, federal regulations, and grant-specific conditions.
TERM OF CONTRACT
The term of this contract shall begin upon award and execution by the City Council and shall continue through completion of
all contracted environmental services for the Martin Luther King Drive Street Improvements Project and the Autumn Road
Improvements Project, or until grant closeout, whichever occurs first.
The contract term may be extended, if necessary, to allow for completion of required environmental review activities, regulatory
approvals, or grant-related closeout requirements, subject to mutual agreement of both parties and approval by the City.
All services must be completed in accordance with applicable Texas General Land Office (GLO) program requirements,
including CDBG-MIT and Disaster Recovery Reallocation Program (DRRP) requirements, as applicable to each project.
SELECTION AND AWARD
The City will evaluate the solicitations per the criteria stated. The City may form an evaluation committee to review and score
the submissions. The City reserves the right to request additional information or clarifications from respondents during the
evaluation process. The top-ranked Vendor(s) may be invited to negotiate a detailed scope of services and fee schedule. If
negotiations are successful, a contract will be executed pending all necessary approvals.
The City reserves the right to reject the solicitation of any Vendor who is in violation of any City Ordinance. The City may
choose to negotiate a settlement of the ordinance violation as a condition of the solicitation award.
SCOPE OF WORK
The City of Huntsville is seeking qualified professional environmental service provider(s) to support the implementation of
multiple infrastructure projects funded through the Texas General Land Office (GLO). The selected firm(s) will be responsible
for completing all environmental review and compliance requirements necessary to support the City in achieving environmental
clearance for each project.
PROJECT 1- MARTIN LUTHER KING DRIVE STREET IMPROVEMENTS
PROJECT DESCRIPTION
The Martin Luther King Drive Street Improvements Project consists of the rehabilitation of existing roadway infrastructure to
improve safety, accessibility, and multi-modal connectivity within an established urban corridor.
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Martin Luther King Drive and 9th Street are existing two-lane urban roadways that currently lack continuous, safe, and ADA-
compliant pedestrian and bicycle facilities. Existing pavement conditions indicate the need for rehabilitation to restore structural
integrity and ride quality. Sidewalk coverage is inconsistent, pedestrian crossings are limited, and bicycle accommodation is
absent. Curb and drainage infrastructure also require rehabilitation to improve roadway function and longevity.
The primary goal of the project is to rehabilitate the roadway while addressing drainage, pedestrian safety, and ADA
compliance. Improvements are intended to enhance public safety, improve infrastructure resilience, and ensure long-term
compliance with applicable state and federal requirements associated with GLO funding.
PROJECT 2- AUTUMN ROAD IMPROVEMENTS
PROJECT DESCRIPTION
The Autumn Road Improvements Project involves drainage and flood mitigation improvements to address recurring flooding
and erosion issues near the Spring Lake Water Plant.
The existing drainage system includes a 75-inch diameter railroad tank car culvert located under Autumn Road near its
intersection with Summer Lane. This culvert is undersized and misaligned with the downstream creek channel, resulting in
frequent overflow conditions and contributing to flooding at the Spring Lake Water Plant as well as erosion on downstream
properties.
The project includes the removal and replacement of the existing culvert with a properly sized concrete box culvert aligned
with the downstream channel to improve flow conveyance. In addition, approximately 1,550 linear feet of the downstream
channel will be de-silted (dredged) to restore capacity and improve drainage efficiency.
The primary goal of the project is to reduce flood risk, improve drainage performance, and enhance the resiliency of critical
infrastructure.
ENVIRONMENTAL PROFESSIONAL SERVICES (APPLIES TO ALL PROJECTS)
The selected environmental professional service provider(s) shall be responsible for managing and completing all
environmental review and compliance activities necessary to support the City in obtaining environmental clearance for each
project.
All services must be performed in accordance with:
• 24 CFR Part 58.
• National Environmental Policy Act (NEPA).
• Applicable Texas General Land Office (GLO) program requirements, including CDBG-MIT and DRRP.
SCOPE OF ENVIRONMENTAL SERVICES
No project activities that would have an adverse environmental impact or limit the choice of reasonable alternatives may be
undertaken prior to completion of the environmental review process and receipt of environmental clearance, in accordance
with 24 CFR Part 58.
The selected firm shall provide all services necessary to complete the environmental review process from initiation through
environmental clearance, including but not limited to the following:
ENVIRONMENTAL REVIEW AND DOCUMENTATION
• Determine the appropriate level of environmental review (Exempt, CEST, Environmental Assessment, etc.).
• Prepare a complete and compliant Environmental Review Record (ERR) for each project.
• Maintain all environmental documentation in a complete and organized manner sufficient to meet all federal, state
and GLO monitoring and audit requirements.
REGULATORY COORDINATION AND COMPLIANCE
• Coordinate with applicable regulatory agencies, including but not limited to:
o Texas Parks and Wildlife Department (TPWD)
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o U.S. Army Corps of Engineers (USACE)
o State Historic Preservation Office (SHPO)
• Assist the City in obtaining all required environmental clearances, approvals, and permits, as applicable.
ENVIRONMENTAL ANALYSIS
• Conduct and document all required environmental reviews and analyses, including:
o Floodplain management and compliance.
o Wetlands and waters of the U.S. determination.
o Coordination with appropriate agencies to evaluate potential impacts to threatened and endangered
species, including documentation of findings.
o Historic and cultural resources review (Section 106 compliance).
PUBLIC PARTICIPATION AND NOTICES
• Prepare environmental compliance documentation required under 24 CFR Part 58, including draft public notices
such as the Notice of Intent to Request Release of Funds (NOI/RROF) and Finding of No Significant Impact
(FONSI), if applicable.
• Ensure all public notice documentation is based on the completed Environmental Review Record (ERR).
• Coordinate with the City’s Grant Manager to ensure accuracy and compliance with applicable environmental
requirements.
• The City, as the Responsible Entity, shall retain responsibility for publication, certification, and submission of all
public notices.
MITIGATION AND COMPLIANCE SUPPORT
• Identify and document any required environmental mitigation measures.
• Provide guidance to the City regarding implementation of mitigation requirements.
• Assist the City in maintaining environmental compliance throughout the project lifecycle, as needed.
GRANT COORDINATION AND REPORTING SUPPORT
• Coordinate with the City’s Grant Manager and project team to ensure environmental activities, milestones, and
approvals align with overall project schedules and applicable GLO program requirements.
• Provide status updates and supporting environmental information as needed to assist the City in meeting grant
reporting requirements.
TIGR & DOCUMENTATION MANAGMENT
• Assist the City, as directed, with the entry and uploading of environmental documentation into the Texas Integrated
Grant Reporting (TIGR) system.
• Provide revisions or additional documentation as requested to support completeness and accuracy of the official
grant record.
ENVIRONMENTAL CLEARANCE SUPPORT
• Prepare a draft Request for Release of Funds (RROF) package based on the completed Environmental Review
Record (ERR) and coordinate with the City to support submission.
• Respond to comments or requests for additional information from GLO or other regulatory agencies related to
environmental review.
• Support the City through final environmental clearance.
KEY RESPONSIBILITY STATEMENT
The selected firm shall be responsible for preparing all required environmental documentation and supporting the City in
obtaining environmental clearance in accordance with applicable GLO program requirements. Final authority for
environmental determinations and approvals remains with the City as the Responsible Entity.
DELIVERABLES (PER PROJECT)
The selected firm(s) shall provide the following deliverables for each project, as applicable:
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