CHILD NUTRITION PEST CONTROL SERVICES

Location:	North Carolina
Posted:	Jun 18, 2026
Due:	Jul 6, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	157-2026-1
Publication URL:	To access bid details, please log in.

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Dr. Thomas Howell, Superintendent

Jessica Price, Child Nutrition Director

“Invitation for Bids”

Integrated Pest Management Program

Bid #2026-1

MEMORANDUM

To:

Whom it may concern:

From:

Jessica Price

Child Nutrition Director

Date:

June 18, 2026

Subject:

Invitation for Bids IPM Program Bid #2026-1

Caldwell County Schools is accepting price quotations for an Integrated Pest Management Program for all

school facilities. This bid proposal is intended as a contractual agreement to begin on August 1, 2026, and

end on June 30, 2027, with an extension clause of up to four (4) years, with dates of July 1st to June 30th,

provided that the contract may be canceled by either party, thirty (30) days after written notice is issued. The

quotation must include the original signature of the person providing the quote, name of the company, date,

and the monthly and annual charges listed separately for the cafeterias and other school facilities. The price

quote must meet all the requirements on the enclosed “Terms and Conditions”. Please contact Jessica Price

at 828-728-8407, ext. 140160, with questions or concerns. Your bid may be submitted in a sealed envelope

with “SEALED BID – IPM Program Bid #2026-1” written/typed on the envelope and mailed or delivered

to Caldwell County Schools, 1914 Hickory Blvd SW Lenoir, N.C. 28645 to the attention of Jessica Price.

The bid must be received by July 6, 2026, by 2:00 p.m. in order to be considered. Emailed bids to

cflinn@caldwellschools.com will be accepted but you are responsible to ensure they are received on

time if using this method- the subject line must be “SEALED BID- IMP Program Bid #2026-1”.

Caldwell County Schools reserves the right to reject any and/or all bids. Thank you for your interest in

working with Caldwell County Schools.

In accordance with Federal law and U.S. Department of Agriculture policy, this institution is prohibited from discriminating on the basis of race, color, national

origin, sex, age, or disability. To file a complaint of discrimination, write to USDA, Director, Office of Adjunction, 1400 Independence Avenue, SW, Washington

DC 20250-9410 or call (866) 632-9992 (voice). Individuals who are hearing impaired or have speech disabilities may contact USDA through the Federal Relay

Service at (800) 845-6136 (Spanish). USDA is an equal opportunity provider and employer.

Integrated Pest Management Program bid for Caldwell County Schools Child Nutrition Program as stated in

the specifications per month and each twelve month period is:

25 locations @ $_______ per month (each site) – $_______total per month (all 25 sites)

$__________grand total per year (all 25 sites)

Name of Company: _______________________________________________________________

Name of person providing the quote: ________________________________________

This quote was submitted competitively and without collusion.

Signature of the company official: ___________________________________________

Date: ____________________________

Please indicate below if your company falls into any of the following categories:

_____Minority Owned Business

_____Disabled Owned Business

_____Women Owned Business

_____Disabled Business Enterprise

Federal Tax ID#: ____________________________

Procurement Method: All procurement transactions shall be conducted in a manner that provides

maximum free and open competition consistent with Federal regulations as defined in 7 CFR 3016.

Conflict of Interest: The SFA’s officers, employees, or agents shall neither solicit nor accept gratuities,

favors, nor anything of monetary value from contractors or potential contractors. To the extent permissible

under Federal and State laws, rules or regulations, such standards shall provide for appropriate penalties,

sanctions or other disciplinary actions to be applied for violations of such standards.

Extension Clause: This contract may be extended annually for up to four (4) additional years from the

expiration of the contract period, unless sooner terminated in accordance with the provisions of this contract,

if the vendor and the SFA mutually agree, and no increases in costs are incurred, and the maximum

allowable escalation price is capped by the annual national Consumer Price Index, Cost of Food Away from

Home.

Integrated Pest Management Program

Contract Guide Specification

1. GENERAL

Description of Program: This specification is part of a comprehensive Integrated Pest Management (IPM)

program for Caldwell County Schools. IPM is a process for achieving long-term, environmentally sound

pest suppression and prevention through the use of a wide variety of technological and management

practices. Control strategies in an IPM program include:

• Facility inspections to identify pest harborage and presence of conditions favorable to pests.

• Proper identification of pests and an understanding of pest biology and behavior.

• Structural and procedural changes to reduce food, water, harborage, and access used by pests.

• A preference for non-pesticide technologies such as trapping and monitoring devices.

• Use of reduced-risk pesticide compounds, formulations, and selection of application methods that

present a reduced potential hazard to humans and the environment.

• Coordination among all facilities management programs that have a bearing on the pest control effort.

Contractor Service Requirements: The Contractor shall furnish all supervision, labor, materials, and

equipment necessary to accomplish the inspection, monitoring, trapping, pest management, and pest removal

components of the IPM program. The Contractor shall also provide detailed, site-specific recommendations

for structural and procedural modifications to aid in pest prevention.

2. PESTS INCLUDED AND EXCLUDED

PESTS INCLUDED: The Contractor shall adequately suppress the following pests:

A. Indoor populations of commensal rodents, insects, arachnids, and other arthropods. For the purposes

of this contract, commensal rodents include Norway rat, roof rat and house mouse.

B. Outdoor populations of potentially indoor-infesting species that are within the property boundaries

within ten (10) yards of the specified buildings.

C. Nests of stinging insects within the property boundaries of the specified buildings.

D. Individuals of all excluded pest populations that are incidental invaders inside the specified buildings.

E. Populations (or individual animals) of vertebrates (other than commensal rodents), including birds

and bats. For vertebrate pests, contractor should have a qualified person on staff to control them or

recommend a qualified wildlife damage control agent.

PESTS EXCLUDED: The following pests are excluded from this contract:

1. Termites and other wood-destroying organisms.

2. Mosquitoes.

3. Pests that feed on outdoor vegetation.

3. INITIAL BUILDING INSPECTIONS

The Contractor shall complete a thorough, initial inspection of each building or site at least ten (10)

working days prior to the starting date of the contract. The purpose of the initial inspections is for the

Contractor to evaluate the pest control needs of all locations and to identify problem areas and any

equipment, structural features, and other conditions or management practices that are conducive or

contributing to pest infestations. Access to building space shall be coordinated with the Purchasing Director.

*Contact information for each facility (with address and phone number) will be provided.

4. THE INTEGRATED PEST MANAGEMENT PLAN

The Contractor shall submit to Caldwell County Schools an Integrated Pest Management (IPM) Plan at least

ten (10) working days prior to the starting date of the contract. Upon receipt of the IPM Plan, CCS will

render a decision regarding its acceptability within ten (10) working days. If aspects of the IPM Plan are

incomplete or disapproved, the Contractor shall have three (3) working days to submit revisions. The

Contractor shall be on-site to perform the initial service visit for each building within the first thirty (30)

working days of the contract.

The IPM Plan shall consist of five (5) parts as follows:

A. Proposed Methods for Pest Identification, Monitoring, and Detection: The Contractor shall provide

information on procedures to be used to identify pests, as well as describe methods and procedures to

be used for identifying sites of pest harborage and access, for making objective assessments of pest

population levels, and for determining the need to implement specific control measures throughout

the term of the contract.

B. Description of any Structural or Operational Changes That Would Facilitate the Pest Control Effort:

The Contractor shall describe site-specific solutions for observed sources of pest food, water,

harborage, access, or other conditions conducive to pest problems.

C. Proposed Materials and Equipment for Service: The Contractor shall provide the following

information:

1. A list of all pesticide products to be used. This list shall include each product’s brand name,

the common name of the active ingredient, and the “signal word” (“Caution”, “Warning” or

“Danger”), as defined under 40CFR 156.10(i)

2. A list of the brand names of pesticide application equipment, rodent bait boxes, insect and

rodent trapping devices, pest monitoring devices, pest detection equipment, and any other pest

control devices or equipment that may be used to provide service.

3. The current label (and labeling) and Material Safety Data Sheet (MSDS) for each pesticide

product on the list referenced in #4 C1.

D. Commercial Pesticide Applicator Documentation: The Contractor shall provide the following

documents.

1. The phone number for the currently designated state poison control center.

2. The names and phone numbers of at least two individuals who are designated as the

primary and secondary 24-hour contacts for information concerning any aspects of the

pest control service being provided.

3. A photocopy of the valid North Carolina Commercial Pesticide Applicator License(s)

under which all pest control is to be performed.

4. A photocopy of the Contractor’s valid Certificate of Insurance.

5. A list of all Contractor employees who will be performing on-site service under this

contract; this list shall include the employee’s name and a statement of whether the

employee is a licensee, certified applicator or registered technician, as described in the

regulations of the North Carolina Department of Agriculture and Consumer Services

(NCDA&CS).

E. Commercial Pesticide Applicator Documentation: The Contractor shall be responsible for carrying

out work according to the approved Pest Control Plan. The Contractor shall receive approval from

CCS prior to implementing any subsequent changes to the approved Pest Control Plan, including

changes in on-site service personnel and any additional or replacement pesticides.

5. RECORDING KEEPING

The Contractor shall be responsible for maintaining a pest management logbook for each building or site

specified in this contract. These logbooks shall be kept on-site and accessible to all site staff and the

Custodial Director. The Contractor shall maintain or update the contents of these logbooks on each visit.

Each logbook shall contain at least the following items:

A. Integrated Pest Management Plan: A complete copy of the Contractor’s approved IPM Plan.

B. Pest sighting log: A form that permits school personnel to record the location of any pest

sightings. The Custodial Director will review and approve the design of this form prior to its

distribution and use at the facilities. CCS will be responsible for informing and educating all site

staff about methods for reporting pest observations in the log.

C. Contractor’s Service Report: The Contractor shall document site-specific pest findings and

subsequent control measures performed during the service visit. A separate form is not required

if the Pest Sighting Form is designed to incorporate this information.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	157-2026-1
Project Title:	CHILD NUTRITION PEST CONTROL SERVICES
Description:	Caldwell County Schools is accepting price quotations for an Integrated Pest Management Program for all school facilities.
Opening Date:	7/6/2026 2:00 PM
Posted Date:	6/19/2026
Status:	Open
Department:	CALDWELL COUNTY BOARD OF EDUCATION


Solicitation Number * 157-2026-1	Department CALDWELL COUNTY BOARD OF EDUCATION	Status Reason Open
Opening Date 2026-07-06T14:00:00.0000000	Posted Date * 2026-06-18T18:42:30.0000000Z	Primary Commodity Code Pest control
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI
Owner Michelle Brittain
Description Caldwell County Schools is accepting price quotations for an Integrated Pest Management Program for all school facilities.