Compressed Air Connections for Textile Carding Machinery

STATE OF NORTH CAROLINA
STANDARD FORM OF INFORMAL CONTRACT
AND GENERAL CONDITIONS
FOR
Gaston College
Fiber Innovation Center Carding Room Project Phase III
Compressed Air Connections for Textile Carding Machinery
Gaston College- Kimbrell Campus
7224 Wilkinson Boulevard
Belmont, NC 28012
Project ID# - 31280
SCOPE OF WORK
Provide services for the installation of new process equipment components being installed in the Fiber
Innovation Center Building.
The filtration house project will be comprised of the following:
* The Gaston College FIC Carding Room contains the textile equipment used for manufacturing and is
located in the Truetzschler Room of the Fiber Innovation Center.
COMPRESSED AIR SCOPE DESCRIPTION
Provide multiple new compressed air drops with new piping to match existing down from the existing ceiling level
compressed air system to the new owner provided manufacturing equipment. Provide all new appurtenances
necessary for a complete and operational system but not limited to, connection types, pressure gauges, moisture
trap, pressure regulators, shut off valves, hangers and supports, etc. All new piping shall match the existing Prevost
compressed air piping system. Coordinate with manufacturing equipment provider for final connection, sizes,
required pressures, etc.
EXISTING COMPRESSED AIR SYSTEMS
The existing compressed air system consists of two (2) Elgi air compressors, 300 icfm at 125 psig each, a
desiccant dryer, mist eliminator and two (2) storage tanks. The existing main compressed air piping and runouts is
a Prevost piping system currently routed throughout the building with several connection points located along the
existing walls, these connections are for handheld equipment. The new piping shall match the existing system as
directed by the owner.
MANDATORY Pre-Bid Conference
June 30th, 2026, at 2:00 PM
Gaston College- Kimbrell Campus
Fiber Innovation Center, Conference Room
7224 Wilkinson Boulevard
Belmont, NC 28012
State of North Carolina Standard Form of Informal Contract and General Conditions 1

NOTICE TO BIDDERS
Sealed bid for this work will be received by:
Stephen Sharp
Gaston College- Harney Hall Building
7220 Wilkinson Boulevard, Belmont NC 28012
(704) 923-8405
(704)922-2329 (fax)
up to 2:00 PM, on July 14th, 2026, and thereafter publicly opened and read aloud.
Complete plans and specification and contract documents can be obtained from:
Mr. Mack Millen
Gaston College
201 Highway 321 South
Dallas, NC 28034
millen.mack@gaston.edu
(704) 922-2438
Should the bidder find discrepancies in, or omission from, the drawings or documents or should he be in doubt as to
their meaning, he shall at once notify the designer who will send written instructions in the form of addenda to all
bidders. Notification should be no later than seven (7) days prior to the date set for receipt of bids. Neither the owner
nor the designer will be responsible for any oral instructions.
Contractors are hereby notified that they must have proper license under the State laws governing their respective
trades and that North Carolina General Statute 87 will be observed in receiving and awarding contracts. General
Contractors must have general license classification for HVAC Contractors license.
No bid may be withdrawn after the opening of bids for a period of 30 days. The Owner reserves the right to reject
any or all bids and waive informalities. Bids shall be made only on the BID/ACEPTANCE form provided herein with
all blank spaces for bids properly filled in and all signatures properly executed.
Please note on the envelope - Bid:
Attn: Stephen Sharp
Fiber Innovation Center Filtration House Project
(Bid Date)
(Contractor Name)
(License)
PROPOSAL SUBMITTAL
Important Note: This is an absolute requirement. Vendor shall bear the risk for late submission due to
unintended or unanticipated delay-whether submitted electronically, delivered by hand, U.S. Postal
Service, courier or other delivery service. It is the Vendor's sole responsibility to ensure its proposal has
been received as described in this RFP by the specified time and date of opening. The time and date of
receipt will be marked on each proposal when received. Any proposal received after the proposal
deadline will be rejected.
State of North Carolina Standard Form of Informal Contract and General Conditions 2

VIA US Postal Service Delivery Address (by any other method) / FED
EX / UPS
GC 2026-002 GC 2026-002
Stephen Sharp Stephen Sharp
PO Box 1044 Harney Hall Building
7220 Wilkinson Boulevard 7220 Wilkinson Boulevard
Belmont, NC 28012 Belmont, NC 28012
7:00 AM to 3:00 PM
For proposals submitted via U.S. mail, please note that the U.S. Postal Service generally does
not deliver mail to a specified street address but to the College's Mail Service Center. Vendors
are cautioned that proposals sent via U.S.Mail, including Express Mail, may not be delivered
by the Mail Service Center to the agency's purchasing office on the due date in time to meet
the proposal deadline. All Vendors are urged to take the possibility of delay into account when
submitting a proposal by U.S. Postal Service, courier, or other delivery service.
Attempts to submit a proposal via facsimile (FAX) machine, telephone or email in response to this RFP
shall NOT be accepted.
a) Submit two (2) signed, original executed proposal responses to the address identified in
the table above.
b) Submit your proposal in a sealed package. Clearly mark each package with: (1) Vendor name; (2)
the RFP number; and (3) the due date. Address the package(s) for delivery as shown in the table
above. If Vendor is submitting more than one (1) proposal, each proposal shall be submitted in
separate sealed envelopes and marked accordingly. For delivery purposes, separate sealed
envelopes from a single Vendor may be included in the same outer package. Proposals are
subject to rejection unless submitted with the information above included on the outside of the
sealed proposal package.
The Following Information must be included with the proposal:
1. All applicable licensures with North Carolina.
2. Material List
3. Proposed construction schedule
4. Warranty on above work.
5. List of Public projects completed in the last 3 years.
6. List of 3 references for completed jobs with updated contact information.
7. Proposals to be in the form of a proposed contract signed by the bidder with signature line
and ready for Gaston College's approval.
8. Include a copy of a COI and W-9 form
9. Proposals should include a lump sum price (with material & labor breakdown) for the base
bid work and separate pricing for each alternate listed.
State of North Carolina Standard Form of Informal Contract and General Conditions 3

Method of Award:
All qualified bids will be evaluated and award or awards will be based on the lowest responsive
bid meeting written specifications for the project.
While the intent is to award a Contact to a single Vendor for all line items, The State reserves
the right to make separate awards to different vendors for one or more line items, to not award
one or more line items or to cancel in its entirety without awarding a Contract, if it is considered
to be most advantageous to the State to do so.
Any Vendor with an E-Procurement Services account that is in arrears by 91 days or more at
the time of the bid opening may, at the State's discretion be disqualified from further evaluation
or consideration.
The State reserves the right to waive any minor informality or technicality in bids received.
State of North Carolina Standard Form of Informal Contract and General Conditions 4

BID/ACCEPTANCE FORM
for
Gaston College
Fiber Innovation Center Carding Room Project Phase I
Connections for Textile Carding Machinery
Gaston College- Kimbrell Campus
7224 Wilkinson Boulevard
Belmont, NC 28012
Project ID# - 29948
The undersigned, as bidder, proposes and agrees if this bid is accepted to contract with the State of
North Carolina through Gaston College for the furnishing of all materials, equipment, and labor
necessary to complete the construction of the work described in these documents in full and complete
accordance with plans, specifications, and contract documents, and to the full and entire satisfaction of
the State of North Carolina and Gaston College for the sum of:
BASE BID: Dollars $
Respectively submitted this day of _____ _______20
__
(Contractor's Name)
Federal ID#: By:
Witness: Title:
(Owner, partner, corp. Pres. Or Vice President)
Address:
(Proprietorship or Partnership)
Attest: (corporation) Email Address:
(Corporate Seal)
By: License #:
Title:
(Corporation, Secretary. /Ass't Secretary.)
State of North Carolina Standard Form of Informal Contract and General Conditions 5

ACCEPTED by the STATE OF NORTH CAROLINA
through
Gaston College
Total amount of accepted by the owner, included base bid and bid alternates: ________________________
BY: TITLE:
Date:
State of North Carolina Standard Form of Informal Contract and General Conditions 6

G E N E R A L C O N D I T I O N S
1. GENERAL
It is understood and agreed that by submitting a bid that the Contractor has examined these contract documents,
drawings and specifications and has visited the site of the Work and has satisfied himself relative to the Work to be
performed.
2. DEFINITIONS
Owner: "Owner" shall mean, The State of North Carolina through Gaston College
Contractor: "Contractor" shall mean the entity that will provide the services for the Owner.
Designer: The designer(s) are those referred to within this contract, or their authorized representatives. The
Designer(s), as referred to herein, shall mean architect and/or engineer responsible for preparing the project plans
and specifications. They will be referred to hereinafter as if each were of the singular number, masculine gender.
Contract Documents: "Contract Documents" shall consist of the Notice to Bidders; General Conditions of the
Contract; special conditions if applicable; Supplementary General Conditions; the drawing and specifications,
including all bulletins, addenda or other modifications of the drawings and specifications incorporated into the
documents prior to their execution; the bid; the contract; the performance bond if applicable; and insurance
certificates. All of these items together form the contract.
INTENT AND EXECUTION OF DOCUMENTS
The drawings and specifications are complementary, one to the other. That which is shown on the drawings or
called for in the specifications shall be as binding as if it were both called for and shown. The intent of the drawings
and specifications is to establish the scope of all labor, materials, transportation, equipment, and any and all other
things necessary to provide a complete job. In case of discrepancy or disagreement in the Contract Documents,
the order of precedence shall be: Form of Contract, specifications, large-scale detail drawings, small-scale
drawings.
In such cases where the nature of the work requires clarification by the Designer/ Owner, the Designer/ Owner shall
furnish such clarification. Clarifications and drawings shall be consistent with the intent of the Contract Documents,
and shall become a part thereof.
4. AS-BUILT MARKED-UP CONSTRUCTION DOCUMENTS
Contractor shall provide one complete set of legible "as-built" marked-up construction drawings and
specifications recording any and all changes made to the original design during the course of construction. In
the event no changes occurred, submit construction drawings and specifications set with notation "No
Changes." The Designer/Owner must receive "As-built" marked-up construction drawings and specifications
before the final pay request can be processed.
5. SUBMITTAL DATA
The Contractor awarded the contract shall submit all specified submittals to the Owner/Designer. A minimum
number of copies as specified by the owner, of all required submittal data pertaining to construction, performance
and general dimensional criteria of the components listed in the technical specifications shall be submitted. No
material or equipment shall be ordered or installed prior to written approval of the submittals by the
Designer/Owner. Failure to provide submittal data for review on equipment listed in the technical specifications will
result in removal of equipment by the Contractor at his expense if the equipment is not in compliance with the
specifications.
State of North Carolina Standard Form of Informal Contract and General Conditions 7

6. SUBSTITUTIONS
In accordance with the provisions of G.S. 133-3, material, product, or equipment substitutions proposed by the
bidders to those specified herein can only be considered during the bidding phase until five (5) days prior to the
receipt of bids or by the date specified in the pre bid conference, when submitted to the Designer with sufficient
data to confirm material, product, or equipment equality. Proposed substitutions submitted after this time will be
considered only as potential change order.
Submittals for proposed substitutions shall include the following information:
a. Name, address, and telephone number of manufacturer and supplier as appropriate.
b. Trade name, model or catalog designation.
c. Product data including performance and test data, reference standards, and technical descriptions
of material, product, or equipment. Include color samples and samples of available finishes as
appropriate.
d. Detailed comparison with specified products including performance capabilities, warranties, and
test results.
e. Other pertinent data including data requested by the Designer to confirm product equality.
If a proposed material, product, or equipment substitution is deemed equal by the Designer to those specified, all
bidders of record will be notified by Addendum.
7. WORKING DRAWINGS AND SPECIFICATIONS AT THE JOB SITE
The contractor shall maintain, in readable condition at his job site one complete set of working drawings and
specifications for his work including all shop drawings. Such drawings and specifications shall be available for use
by the owner, designer or his authorized representative.
The contractor shall maintain at the job site, a day-to-day record of work-in-place that is at variance with the
contract documents. Such variations shall be fully noted on project drawings by the contractor and submitted to the
designer upon project completion and no later than 30 days after acceptance of the project.
8. MATERIALS, EQUIPMENT, EMPLOYEES
a. The contractor shall, unless otherwise specified, supply and pay for all labor, transportation, materials,
tools, apparatus, lights, power, fuel, heat, sanitary facilities, water, scaffolding and incidentals
necessary for the completion of his work, and shall install, maintain and remove all equipment of the
construction, other utensils or things, and be responsible for the safe, proper and lawful construction,
maintenance and use of same, and shall construct in the best and most workmanlike manner, a
complete job and everything incidental thereto, as shown on the plans, stated in the specifications, or
reasonably implied therefrom, all in accordance with the contract documents.
b. All materials shall be new and of quality specified, except where reclaimed material is authorized herein
and approved for use. Workmanship shall at all times be of a grade accepted as the best practice of
the particular trade involved, and as stipulated in written standards of recognized organizations or
institutes of the respective trades except as exceeded or qualified by the specifications.
c. Upon notice, the contractor shall furnish evidence as to quality of materials.
d. Products are generally specified by ASTM or other reference standard and/or by manufacturer's name
and model number or trade name. When specified only by reference standard, the Contractor may
select any product meeting this standard, by any manufacturer. When several products or
State of North Carolina Standard Form of Informal Contract and General Conditions 8

manufacturers are specified as being equally acceptable, the Contractor has the option of using any
product and manufacturer combination listed. However, the contractor shall be aware that the cited
examples are used only to denote the quality standard of product desired and that they do not restrict
bidders to a specific brand, make, manufacturer or specific name; that they are used only to set forth
and convey to bidders the general style, type, character and quality of product desired; and that
equivalent products will be acceptable. Request for substitution of materials, items, or equipment shall
be submitted to the designer for approval or disapproval; the designer prior to the opening of bids shall
make such approval or disapproval. Alternate materials may be requested after the award if it can
clearly be demonstrated that it is an added benefit to the owner and the designer and owner approves.
e. The designer is the judge of equality for proposed substitution of products, materials or equipment.
f. If at any time during the construction and completion of the work covered by these contract documents,
the language, conduct, or attire of any workman of the various crafts be adjudged a nuisance to the
owner or designer, or if any workman be considered detrimental to the work, the contractor shall order
such parties removed immediately from grounds.
g. The Contractor shall cooperate with the designer and the owner in coordinating construction activities.
h. The Contractor shall maintain qualified personnel and effective supervision at the site at all times during
the project, and exercise the appropriate quality control program to ensure compliance with the project
drawings and specifications. The designer is responsible for determining compliance with the drawings
and specifications.
9. CODES, PERMITS AND INSPECTIONS
The Contractor shall obtain the required permits, if required, give all notices, and comply with all laws, ordinances,
codes, rules and regulations bearing on the conduct of the work under this contract. If the Contractor observes that
the drawings and specifications are at variance therewith, he shall promptly notify the Designer in writing. If the
Contractor performs any work knowing it to be contrary to such laws, ordinances, codes, rules and regulations, and
without such notice to the Owner, he shall bear all cost arising there from.
All work under this contract shall conform to the current North Carolina Building Code and other state and national
codes as are applicable.
Projects constructed by the State of North Carolina or by any agency or institution of the State are not subject to
county or municipal building codes and may* not be subject to inspection by county or municipal authorities. Where
appropriate, the Contractor shall, cooperate with the county or municipal authorities by obtaining building permits.
The contractor at no cost may obtain permits to the owner.
All fire alarm work shall be in accordance with the latest State Construction Office (SCO) Guidelines for Fire Alarm
Installation (NFPA72). Where the contract documents are in conflict with the SCO guidelines, the SCO guidelines
shall govern. The Contractor shall be responsible for all the costs for the correction of the work where he installs it
in conflict with the latest edition of the SCO Guidelines for Fire Alarm Installation.
*Inspection and certification of compliance by local authorities is necessary if an architect or
engineer was not employed on the project, or if the plans and specifications were not approved
and the construction inspected by the State Construction Office.
10. PROTECTION OF WORK, PROPERTY, THE PUBLIC AND SAFETY
a. The contractors shall be jointly responsible for the entire site and the building or construction of the
same and provide all the necessary protections, as required by the owner or designer, and by laws or
State of North Carolina Standard Form of Informal Contract and General Conditions 9

ordinances governing such conditions. They shall be responsible for any damage to the owner's
property or of that of others on the job, by them, their personnel, or their subcontractors, and shall
make good such damages. They shall be responsible for and pay for any damages caused to the
owner. All contractors shall have access to the project at all times, except as indicated in the
Supplemental General Conditions.
b. The contractor shall provide cover and protect all portions of the structure when the work is not in
progress, provide and set all temporary roofs, covers for doorways, sash and windows, and all other
materials necessary to protect all the work on the building, whether set by him, or any of the
subcontractors. Any work damaged through the lack of proper protection or from any other cause,
shall be repaired or replaced without extra cost to the owner.
c. No fires of any kind will be allowed inside or around the operations during the course of construction
without special permission from the designer and owner.
d. The contractor shall protect all trees and shrubs designated to remain in the vicinity of the operations
by building substantial boxes around it. He shall barricade all walks, roads, etc., as directed by the
designer to keep the public away from the construction. All trenches, excavations or other hazards in
the vicinity of the work shall be well barricaded and properly lighted at night.
e. The contractor shall provide all necessary safety measures for the protection of all persons on the job,
including the requirements of the A.G.C. Accident Prevention Manual in Construction, as amended,
and shall fully comply with all state laws or regulations and North Carolina State Building Code
requirements to prevent accident or injury to persons on or about the location of the work. He shall
clearly mark or post signs warning of hazards existing, and shall barricade excavations, elevator shafts,
stairwells and similar hazards. He shall protect against damage or injury resulting from falling materials
and he shall maintain all protective devices and signs throughout the progress of the work.
f. The contractor shall adhere to the rules, regulations and interpretations of the North Carolina
Department of Labor relating to Occupational Safety and Health Standards for the Construction
Industry (Title 29, Code of Federal Regulations, Part 1926, published in Volume 39, Number 122, Part
II, June 24, 1974, Federal Register), and revisions thereto as adopted by General Statutes of North
Carolina 95126 through 155.
g. In the event of emergency affecting the safety of life, the protection of work, or the safety of adjoining
properties, the contractor is hereby authorized to act at his own discretion, without further authorization
from anyone, to prevent such threatened injury or damage. Any compensation claimed by the
contractor on account of such action shall be determined as provided for under Article 13(b).
h. Any and all costs associated with correcting damage caused to adjacent properties of the construction
site or staging area shall be borne by the contractor. These costs shall include but not be limited to
flooding, mud, sand, stone, debris, and discharging of waste products.
11. SUBCONTRACTS AND SUBCONTRACTORS
The Contractor is and remains fully responsible for his own acts or omissions as well as those of any subcontractor
or of any employee of either. The Contractor agrees that no contractual relationship exists between the
subcontractor and the Owner in regard to the contract, and that the subcontractor acts on this work as an agent or
employee of the Contractor.
12. CONTRACTOR-SUBCONTRACTOR RELATIONSHIPS
The Contractor agrees that the terms of these Contract Documents shall apply equally to each Subcontractor as to
the Contractor, and the Contractor agrees to take such action as may be necessary to bind each Subcontractor to
these terms. The Contractor further agrees to conform to the Code of Ethical Conduct as adopted by the
State of North Carolina Standard Form of Informal Contract and General Conditions 10