W099--Sources Sought - Supply - Chiller Lease - MPLS

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Contract Opportunity

The Minneapolis VAMC requires a Temporary Chiller Lease 5 months out of the year.
This is a sources sought looking for businesses to provide the supplies listed below for market research purposes. No awards of a contract will be made from this announcement.
If you are a vendor that can provide the requested information above and required supplies described below with competitive pricing, send your information (to include your organization's Unique Entity Identifier number) with a description of proof of capability to: Joey Bloomer, joseph.bloomer@va.gov, by 1/10/2025 @ 17:00 CST.
Additionally, please provide answers as appropriate to the following questions in the table below with your response to this sources sought. Failure to respond to the following questions may affect the acquisition strategy.
1.
Identify your organization's socio-economic category.
2.
Identify if your organization is the manufacturer of the requested supplies. If you are not the manufacturer, identify the manufacturer of the supplies that you will provide, their socio-economic category and a letter showing that your organization is an authorized distributor for the requested supplies.Â
3.
Fill out the certificate under FAR Provision 52.225-2(b), identifying the item and its country of origin. ( https://www.acquisition.gov/far/part-52#FAR_52_225_2__d3401e52). If the product is a US domestic end product, write in USA for the item's country of origin.
4.
State whether any of the requested supplies may be ordered against a government contract awarded to your organization (e.g Federal Supply Schedule (FSS), General Services Administration (GSA), etc.).
5.
Address whether your organization meets the requirements of 13 CFR 121.406 (b)(1)(i), (b)(1)(ii) and (b)(1)(iii) (https://www.ecfr.gov/current/title-13/chapter-I/part-121/subpart-A/subject-group-ECFR0fca5207262de47/section-121.406#p-121.406(b)).
6.
Provide estimated shipping and delivery information for the requested supplies (e.g. Expected lead time on delivery).
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*If applicable, VAAR 852.219-76 VA Notice of Limitations on Subcontracting Certificate of Compliance for Supplies and Products, will apply to the potential solicitation if set-aside for Veteran Owned Small-Businesses.*
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*If applicable, VAAR 852.212-71 Gray Market Items, will apply to the potential solicitation.*
*If applicable, FAR 52.219-14 Limitations on Subcontracting, will apply to the potential solicitation if set-aside for Small-Businesses. *
STATEMENT OF WORK

Objectives:

Provide temporary cooling for Bldg 222 until a new cooling system can be designed and installed.

Lease will be a 5-month seasonal lease. It will include a base year with two additional option years. The VA may elect not to exercise any or all option years.
Statement of Work:

Contractor will provide and deliver the following items to Bldg 222, Bloomington Rd., St. Paul, MN. 55111:

2 self contained 10 ton chiller units.
2 supply air flexible ducts that are 15 ft long by 20 in diameter.
2 return air flexible ducts that are 15 ft long by 20 in diameter.

Units will be delivered no later than May 1st and picked up on or after Sept 30th of each period of performance. To eliminate shipping costs, the unit may remain at the Minneapolis VAMC in an inoperable/disconnected condition, only if agreed upon by the vendor and POC.

Chillers will meet the following requirements per unit:

Cooling capacity: 10 ton units (130,000 140,000 BTUs)
Power Requirements: 460 Volt, 3 phase, 30-35 amps
Air delivery: 3800 4200 CFM

Invoices will be submitted monthly while in operation. Total cost will be divided into 5 equal payments.

MVAHC will provide power cables and disconnects capable of delivering the correct voltage/amperage to operate these units.

Contractor is responsible for all maintenance. Contractor will respond within 4 hours of reported equipment failure. If unit cannot be repaired, it will be replaced within 6 hours of reported failure.

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