INSTALL TRAFFIC SIGNAL AT STILWELL & PROCTER

CHARLOTTE M. MOSES, MAYOR RONALD BURTON, CPM
THOMAS KINLAW, III CITY MANAGER
MAYOR PRO TEM
CHRISTE WHITLEY NED, TRMC
COUNCIL MEMBERS: CITY SECRETARY
WILLIE BAE LEWIS, JR.
CAL J. JONES ROXANN PAIS COTRONEO
DONEANE BECKCOM CITY ATTORNEY
HAROLD L. DOUCET, SR.,
DONALD FRANK, SR.
OCTOBER 1, 2026
INVITATION TO BID
INSTALL TRAFFIC SIGNAL AT STILWELL & PROCTER
DEADLINE: Sealed Bid submittal must be received and time stamped by 3:00 p.m., Central Standard
Time, Wednesday, October 7, 2026. (The clock located in the City Secretary's office will be the official
time.) All bids received will be read aloud at 3:15 p.m. on Wednesday, October 7, 2026 in the City Council
Chambers, City Hall, 5th Floor, Port Arthur, TX. You are invited to attend.
MARK ENVELOPE: P26-059
DELIVERY ADDRESS: Please submit one (1) original and one (1) copy of your bid to:
CITY OF PORT ARTHUR CITY OF PORT ARTHUR
CITY SECRETARY or CITY SECRETARY
P.O. BOX 1089 444 4TH STREET, 4th Floor
PORT ARTHUR, TEXAS 77641 PORT ARTHUR, TEXAS 77640
POINTS OF CONTACT:
Questions concerning the Invitation to Bid or Scope of Work should be directed in writing to:
City of Port Arthur, TX
Clifton Williams, Purchasing Manager
P.O. Box 1089
Port Arthur, TX 77641
clifton.williams@portarthurtx.gov
Purchasing Division/Finance Department | Purchasing Manager, Clifton Williams
P.O. Box 1089|444 4th Street| Port Arthur, Texas 77641| 409.983.8160 |Fax 409.983.8291

The enclosed Invitation to Bid (ITB) and accompanying General Instructions, Conditions and Specifications are
for your convenience in submitting bids for the enclosed referenced services for the City of Port Arthur.
Bids must be signed by a person having authority to bind the firm in a contract. Bids shall be placed in a sealed
envelope, with the Vendor's name and address in the upper left-hand corner of the envelope.
ALL BIDS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE OPENING DATE AND
TIME. It is the sole responsibility of the firm to ensure that the sealed ITB submittal arrives at the above location
by specified deadline regardless of delivery method chosen by the firm. Faxed or electronically transmitted ITB
submittals will not be accepted.
Clifton Williams, CPPB
Purchasing Manager

CONTRACT DOCUMENTS AND TECHNICAL SPECIFICATIONS
For Construction of
INSTALL TRAFFIC SIGNAL AT STILWELL & PROCTER
To Serve
The CITY OF PORT ARTHUR
PORT ARTHUR, TEXAS
P26-059
(Non-Federally Funded Project)
TABLE OF CONTENTS
A. CONSTRUCTION CONTRACT
AGREEMENT
B. ADVERTISEMENT FOR BIDS
C. INFORMATION TO BIDDERS
D. BID
E. BID BOND
F. GENERAL CONDITIONS
G. SUPPLEMENTAL GENERAL CONDITIONS
H. PAYMENT BOND
I. PERFORMANCE BOND
J. NOTICE OF AWARD
K. NOTICE TO PROCEED
L. INSURANCE
M. QUALIFICATION STATEMENT
N. NON-COLLUSION AFFIDAVIT
O. AFFIDAVIT
P. CONFLICT OF INTEREST
Q. SB 252 CHAPTER 2252 CERTIFICATION
R. HOUSE BILL 89 VERIFICATION
S. TECHNICAL SPECIFICATIONS
Page 1 of 1

SECTION A
CONSTRUCTION CONTRACT AGREEMENT

CONSTRUCTION CONTRACT
AGREEMENT
[Non-Federally Funded Projects]
THIS AGREEMENT, made this __ day of __ , _ , by and between the CITY OF
PORT ARTHUR, a municipal corporation organized under the laws of the State of
Texas, hereinafter called "OWNER", and _______, herein acting by and ______,
hereinafter called "CONTRACTOR".
WITNESSETH: That for and in consideration of the payments, terms,
conditions, and agreements set forth herein, OWNER and CONTRACTOR agree as
follows:
1. The CONTRACTOR will commence and complete the installation of Traffic Signal at
Stilwell & Procter.
2. The CONTRACTOR will furnish at his own expense all the materials, supplies,
tools, equipment, labor and other services necessary for the construction and
completion of the Project described herein.
3. The CONTRACTOR will commence the work required by the Contract
Documents on or before a date to be specified in theN otice to Proceed and
will complete the same within consecutive calendar days as specified in the
Notice to Proceed , including, but not limited to, all Saturdays, Sundays and
Federal, State, and City holidays unless the period for completion is extended
otherwise by the Contract Documents.
4. The CONTRACTOR agrees to perform all the Work described in the Contract
Documents and comply with the terms therein for the sum of $______________,
or as shown in the Bid Schedule.
5. The term "CONTRACT DOCUMENTS" means and includes the following:
(A) Agreement
(B) Advertisement for BIDS
(C) Information to BIDDERS
(D) BID
(E) BID BOND
(F) General Conditions
(G) Supplemental General Conditions
(H) Payment Bond
(I) Performance Bond
(J) Notice of Award
(K) Notice to Proceed
(L) Insurance
(M) Qualification Statement
(N) Non-Collusion Affidavit
(O) Affidavit
A-1

(P) Conflict of Interest
(Q) SB 252 Chapter 2252 Certification
(R) House Bill 89 Verification
Preliminary Engineering Report prepared by
Michael Baker International
dated 2026
Addenda:
No.__________, dated , 20_____.
No.__________, dated , 20_____.
6. The OWNER will pay to the CONTRACTOR in the manner and at such times as set
forth in the General Conditions such amounts as required by the Contract
Documents.
7. This Agreement shall be binding upon all parties hereto and their respective
heirs, executors, administrators, successors, and assigns.
IN WITNESS WHEREOF, the Parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement in two (2) copies, each of which
shall be deemed an original on the date first above written.
APPROVED IN FORM: OWNER:
CONTRACTOR: OWNER:
CITY OF PORT ARTHUR
BY BY
NAME NAME
ADDRESS
TITLE
(N) Scope of Work prepared or issued by Michael Baker International
(O)
[CORPORATE SEAL] [SEAL]
ATTEST: ATTEST:
NAME: NAME:
A-2

SECTION B
ADVERTISEMENT FOR BIDS

CITY OF PORT ARTHUR, TEXAS
ADVERTISEMENT FOR BIDS
Notice is hereby given that sealed bids, addressed to the City of Port Arthur, will be received at the Office of the
City Secretary, City Hall 444 4th Street or P. O. Box 1089, Port Arthur, Texas 77641 no later than 3:00 p.m.,
Wednesday, October 7, 2026 and all bids received will thereafter be opened and read aloud at 3:15 p.m., on
Wednesday, October 7, 2026 in the City Council Chambers, 5th Floor, City Hall, Port Arthur, Texas for
certain services briefly described as:
INSTALL TRAFFIC SIGNAL AT STILLWELL & PROCTOR
Bids received after the deadline stated above, regardless of method of delivery, will not be considered and
returned unopened.
Copies of the Specifications and other Contract Documents are on file in the Purchasing Office, 444 4th Street,
City of Port Arthur, and are open for public inspection without charge. They can also be retrieved from the
City's website at www.portarthurtx.gov/bids.aspx or www.publicpurchase.com.
Per Chapter 2 Article VI Sec. 2-262(C) of the City's Code of Ordinance, the City Council shall not award a
contract to a company that is in arrears in its obligations to the City.
_____________________
Clifton Williams
Purchasing Manager
FIRST PUBLICATION: September 19, 2026
SECOND PUBLICATION: September 26, 2026

SECTION C
INFORMATION TO BIDDERS

INFORMATION TO BIDDERS
The following instructions are applicable to the Contract, in addition to the
requirements set forth in the ADVERTISEMENT FOR BIDS.
1. BID PROCEDURE
Bids must be submitted in DUPLICATE upon the prescribed forms, or copies
thereof, in sealed envelopes plainly marked. Bids shall be prepared in compliance
with the requirements of the ADVERTISEMENT FOR BIDS, these instructions and
the instructions printed on the prescribed forms. All blank places on the Proposal
form must be filled in as noted, in ink, in both words and figures, with amounts
extended and totaled, and no changes shall be made in the phraseology of the
forms or of the items mentioned therein. In case of any discrepancy between
the written amounts and the figures, the written amounts shall govern. If the
Bidder does not bid on optional items (if shown in the Proposal form), "No Bid"
shall be entered in the blank spaces therefore. Any bid may be deemed irregular
which contains any omission, erasure, alteration, addition, irregularity of any kind
or item not called for, or which does not contain prices set opposite to each of
the several items in the Proposal form, or in which any of the prices are obviously
unbalanced, or which shall in any manner fail to conform to the conditions of the
published ADVERTISEMENT FOR BID. The Bidder shall sign his Proposal in the
blank area provided therefore. If the bid is made by a partnership or corporation,
the name and address of the partnership or corporation shall be shown, together
with the name and address of the partners or officers. If the bid is made by a
partnership, it must be acknowledged by one of the partners; if made by a
corporation, by one of the officers thereof accompanied by Corporate Seal. In
order to ensure consideration, the Proposal must be enclosed in a sealed
envelope plainly identified by the name of the project and the Contract number,
and addressed to the OWNER as prescribed in the Invitation to Bidders.
Withdrawal or modifications to bids are effective only if written notice thereof is
filed prior to time of bid opening and at the place specified in the Notice to
Bidders. A notice of withdrawal or modifications to a bid must be signed by the
CONTRACTOR or his designated representative. No withdrawal or modifications
shall be accepted after the time for opening of proposals.
2. BID SECURITY AND LIQUIDATED DAMAGES
Bids shall be accompanied by a bid guarantee of not less than five percent ( 5%)
Check or Cashier's Check payable without recourse to the CITY OF PORT
ARTHUR, or a bid bond with corporate surety authorized to conduct business in
Texas. Said security shall be submitted with the understanding that it shall
guarantee that the Bidder will not withdraw his bid within sixty (60) days after
the date of the opening of the bids; that if a bid is accepted, the Bidder will
enter into a formal Contract with the OWNER, furnish bonds and insurance as
may be required and commence work at the specified time, and that in the
event of the withdrawal of said bid within said period, or the failure to enter into
said Contract, furnish said bonds and insurance and commence work within the
time specified, the Bidder shall be liable to the OWNER for the difference
C-1