Bid Package - Deception Lane Waterline Improvements

Location:	Arizona
Posted:	Jan 6, 2026
Due:	Jan 22, 2026
Agency:	Town of Jerome
Type of Government:	State & Local
Category:	89 - Subsistence (Food)
Publication URL:	To access bid details, please log in.

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CDBG GRANT #122-25

Bid Documents for

TOWN OF JEROME

DECEPTION LANE WATER LINE IMPROVEMENTS

December 15, 2025

Project Contact:

Northern Arizona Council of Governments

Richard S. Ormond

1000 Ainsworth Dr. #C320, Suite F

Prescott, AZ 86305

(928) 445-0211

Jerome Deception Lane Water Line Improvements

CDBG CONTRACT #122-25

CONTENTS

Document

Page

Request for Bids Advertisement……………..……..……………………….……………………………………

Invitation to Bid (Bidding Information)……………..……………..………………………………….……….

Bid Cover Sheet / Checklist……………………..….………..……….................................................

Bid Form…………………………………..………………………………………………………………………………….

Bid Schedule………………………………………………………………………………………………………………..

Contractor’s Qualification Statement……………………..……………………………………………………

Subcontractors List.……………………………………………………………….…………………………………….

Sample Contract………………………………………………..…………………………………………………….…..

FEDERAL REQUIREMENTS AND FORMS

HUD 4010 – Federal Labor Standards Provisions……………….………………………………….….…..

Wage Rate Decision: AZ20250061 MOD 4, 9/12/25……..……………......................................

LS2 – Contractor’s Certification…………………………..…………………………………………………….….

LS3 – Subcontractor’s Certification (due within 10 days of contract award)………………...…

LS4 – Payroll……………………………………………………………...……………………………………………..…..

LS5 – Statement of Compliance………………………..………………………………………………………..…

Section 3 Forms……………………………………………………………………………………………………………

BABA Supporting Documentation………………………..……………………………………………………..…

Certifications and Signature Form (return Page 100)………..……………………………………..….….. 94

PROJECT INFORMATION

ATTACHED PLANS AND SPECIFICATIONS ARE COMPRISED OF 6 SHEETS PLUS SWPPP AT 2 SHEETS

Page 1 of 70

REQUEST FOR BIDS ADVERTISEMENT

JEROME DECEPTION LANE WATER LINE IMPROVEMENTS

The Town of Jerome has been awarded a federal Community Development Block Grant (CDBG) from the

Arizona Department of Housing for water line improvements to Deception Lane. This project is subject

to Davis-Bacon wages. The Town of Jerome will accept bids from qualified firms registered with the

Arizona Registrar of Contractors to perform the following services:

Installation of approximately 1500 linear feet of 6-inch DR 14 C900 PVC (updated) water line that will

connect to the water line on Gulch Road and to change the path of water lines that serve the length of

Deception Lane. Improvements include installation of a regulator station on Deception Lane and

hydrants at the end of Deception Lane. The dirt roadway will be regraded and drainage corrected as

needed after water lines are replaced and fire hydrants are installed.

The project will take place at Deception Lane in Jerome, Arizona. The project location is south of

Highway 89A, approximately 1.7 miles from downtown Jerome traveling east on 89A.

Bidding documents are available starting December 16, 2025, by contacting Richard S. Ormond, NACOG,

1000 Ainsworth Dr. #C320, Suite F, Prescott, AZ 86305; 928-445-0211 or rormond@nacog.org.

A pre-bid meeting will be held on Thursday, January 8, 2026, at 10:00 a.m., at Jerome Town Hall, 600

Clark Street, Jerome, AZ 86333. Minutes from the conference will not be produced, therefore, it is

encouraged that attendees take notes as appropriate. The pre-bid meeting is not mandatory, but it is

highly recommended that all bidders visit the project site to become aware of the conditions.

Any request for an explanation of the meaning or interpretations of the bid shall be submitted no later

than January 22, 2026. If interpretations or explanations are warranted, the response will be issued as

an addendum to the bid and will be emailed to all those on the bidders list by end of day on January 26,

2026. All written request(s) shall be directed to rormond@nacog.org. Oral interpretations or

clarifications will be without legal effect.

All bids must be on a lump-sum basis. Segregated bids will not be accepted. Bids must be sealed, labeled

“Sealed bid for Jerome Deception Lane Water Line Improvements” and delivered to Town of Jerome, 600

Clark Street, Jerome, AZ, no later than 2:00 p.m. on January 29, 2026. Mailed bids should be sent to PO

Box 335, Jerome, AZ 86333, and must be received by the deadline. Faxes are not acceptable. Late bids

will be returned unopened. It is the bidder’s responsibility to ensure proposals are received at the above

location on or before the specified time.

Minority, woman-owned, and disadvantaged businesses are encouraged to submit. The Town of Jerome

may waive informalities in the bids, may negotiate with any and all bidders, and may reject all bids if it is

deemed in the best interest of the Town.

Publication Dates:

Verde Independent – December 16, 2025;

Prescott Courier – December 16, 2025

Page 2 of 70

INVITATION TO BID

JEROME DECEPTION LANE WATER LINE IMPROVEMENTS

JEROME, AZ

The Town of Jerome has been awarded a federal Community Development Block Grant (CDBG) from the

Arizona Department of Housing for water line improvements to Deception Lane. The Town of Jerome will

accept bids from qualified firms or individuals registered with the Arizona Registrar of Contractors to

perform the following services:

PROJECT DESCRIPTION

Installation of approximately 1500 linear feet of 6-inch DR 14 C900 PVC water line that will connect to

the water line on Gulch Road and to change the path of water lines that serve the length of Deception

Lane. Improvements include installation of a regulator station on Deception Lane and hydrants at the

end of Deception Lane. The dirt roadway will be regraded and drainage corrected as needed after water

lines are replaced and fire hydrants are installed. See attached plans and specifications.

SCOPE OF WORK

The Contractor shall furnish all materials, labor, equipment, services, transportation, and perform all the

work for the project known as Deception Lane Water Line Improvements, as called for in the plans and

specifications. The successful Bidder will be required to lend all possible assistance in the preparation,

investigation and documentation necessary for compliance with all applicable Davis Bacon/Federal Labor

Standards, and other requirements of the Arizona Department of Housing, CDBG Program. The successful

Bidder should be prepared to comply with all local, state, and federal safety and environmental

requirements. The project shall be accomplished in accordance with all federal program and state

statutory requirements to include Executive Orders, Administrative Rules and Regulations.

A pre-bid meeting will be held on January 8, 2026, at Jerome Town Hall, 600 Clark Street, Jerome, AZ

86333. Minutes from the conference will not be produced, therefore, it is encouraged that attendees

take notes as appropriate. It is highly recommended that all bidders visit the project site to become

aware of the conditions.

Construction contractors are required to be registered and current in the federal SAM (System of

Award Management) system and have a Unique Entity ID number. The website for registration is:

https://www.sam.gov.

BIDS

To be considered, one (1) original and one (1) copy of the submittal documents must be provided in

accordance with the Instructions to Bidders included in this bid package.

Bids must be sealed, labeled “Sealed Bid for Jerome Deception Lane Water Line Improvements” and

delivered to the Town of Jerome, 600 Clark Street, Jerome, AZ, no later than 2:00 p.m. on January 29,

2026. Mailed bids should be sent to PO Box 335, Jerome, AZ 86333, and must be received by the

deadline. Faxes are not acceptable. Late bids will be returned unopened. It is the bidder’s responsibility to

ensure proposals are received at the above location on or before the specified time. Bids will be opened

immediately following the submission deadline and total amounts will be read aloud. Failure of the Bidder

to complete all of the bid documents may result in rejection of the bid.

A bid security in the form of a certified check, cashier's check, or bid bond in the amount of 5% of the bid

shall accompany each bid. Bonding companies issuing acceptable bonds in conjunction with this project

must hold a certification of authority to transact surety business in Arizona as issued by the Director of the

Department of Insurance. All bid security shall be made payable, without condition, to Grantee. Said bid

Page 3 of 70

security shall be considered liquidated damages and shall be forfeited to Grantee in the event the proposal

is accepted and the successful Bidder fails to execute the Contract and furnish the required bonds within

ten (10) workings days after the notice of bid award.

The project shall be accomplished in accordance with all federal program and state statutory requirements

to include Executive Orders, Administrative Rules and Regulations.

Any request for clarification or further information shall be submitted no later than January 22, 2026, to

rormond@nacog.org. If warranted, the response will be issued as an addendum to the bid and will be

emailed to all those on the bidders list by end of day on January 26, 2026. This response shall serve as an

addendum to the Invitation to Bid and become part of the Grantee’s bid package. Oral interpretations or

clarifications will be without legal effect.

Grantee reserves the right to accept the lowest, responsible bid; to consider alternatives; to reject any or

all bids; and to waive irregularities or information in any bid. Bids received after the specified time of

closing will be returned unopened. Grantee also reserves the right to hold any or all bids for a period of

thirty (60) days after the date of opening. Bidders will not be allowed to withdraw submitted bids during

the thirty (60) day period.

INSTRUCTIONS TO BIDDERS

Bidders are requested to keep the narrative portion of their submittal (responses to Contractor's

Qualification Statement) to no more than five (5) pages. The submittal is to contain all information listed

and in the order listed on the Bid Cover Sheet/Checklist, which is included in this section. Submit one

original and one copy of the submittal, which shall be sealed and filed at the time and place indicated in

the Invitation to Bid. Bidders must adhere to the following:

1. Amendments, Addenda, Revisions, and other changes to the bid will be emailed to all those on the

bidders list by end of day on January 26, 2026.

2. Utilizing the form provided, complete the Bid Form and bid schedule.

3. Utilizing the form provided, plus attachments (if necessary), complete the Contractor's Qualification

Statement, being certain to include the following information:

a. Include information concerning the firm's experience in the past five years in the

construction of similar projects and any funded with federal dollars subject to Davis-Bacon.

List the most representative projects. Be certain to include information on how to contact the

owner as these references will be verified during the scoring process.

b. Please identify the project team and submit short resumes of the key personnel.

c. Provide a list of current major project commitments by the firm.

3. Utilizing the form provided, identify subcontractors. No change of the subcontractors named

therein will be made unless first approved in writing by Grantee.

4. Provide a timeframe for project completion in your own format.

5. Utilizing the form provided, submit the LS-2 Contractor's Certification Concerning Labor Standards

and Prevailing Wage Requirements. This form is to be signed by Bidder’s owner or corporate

officer.

Page 4 of 70

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Package - Deception Lane Waterline Improvements

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