Food Beverage Concession Farm Show Complex
| Location: | Pennsylvania |
|---|---|
| Posted: | Apr 3, 2026 |
| Due: | Apr 30, 2026 |
| Agency: | State Government of Pennsylvania |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | SPDA-SFP-2026-2 |
| Publication URL: | To access bid details, please log in. |
|
General Information |
|||||||
|
Department for this solicitation: |
Procurement | ||||||
|
Date Prepared: |
04/03/26 |
Types: |
SFP | ||||
|
Advertisement Type: |
|
||||||
|
Solicitation/Project#: |
SPDA-SFP-2026-2 |
Solicitation/Project Title: |
Food & Beverage Concession Farm Show Complex | ||||
|
Description: |
Through this Solicitation for Proposals (SFP), the Department of Agriculture is seeking proposals from interested parties to enter into a lease agreement of the food and beverage concession for the Farm Show Complex and the Agriculture Building. | ||||||
|
Department Information |
|||
|
Department/Agency: |
Department of Agriculture |
Delivery Location: |
2300 North Cameron St Harrisburg Pa 17110 |
|
County: |
Dauphin |
Duration: |
5 years |
|
Contact Information |
|||
|
First Name: |
Sheila |
Last Name: |
Strubhar |
|
Phone Number: (XXX-XXX-XXXX) |
717-787-1467 |
Email: |
sstrubhar@pa.gov |
|
Solicitation Information |
|||
|
Bids must be received by the purchasing agency on the Solicitation Due Date no later than the Solicitation Due Time as set forth in the solicitation. Any conflict between the dates and/or times contained in the solicitation itself or its attachments and this advertisement shall be resolved in favor of the solicitation. |
|||
|
Solicitation Start Date: |
04/03/26 | ||
|
Solicitation Due Date: |
04/30/26 |
Solicitation Due Time: |
2:00 PM |
|
Solicitation Opening Date: |
04/30/26 |
Solicitation Opening Time: |
2:15 PM |
|
Opening Location: |
There Will Be No Public Bid Opening | ||
|
No. of Addendums: |
0 | ||
|
Amended Date: |
04/03/26 |
Attachment Preview
April 1, 2026
Thank you for your interest in the Commonwealth of Pennsylvania’s Solicitation for Proposals to lease the food
and beverage operation at the Pennsylvania Farm Show Complex and Expo Center, located at 2300 N.
Cameron Street, Harrisburg, PA, and the cafeteria in the Agriculture Building, located at 2301 N. Cameron
Street, Harrisburg, PA. The selected tenant will be required to operate the food and beverage concession in a
manner that serves and promotes Pennsylvania-sourced foods and beverages to the extent practical and
allowable by law.
Enclosed you will find the Solicitation for Proposals SPDA-SFP-2026-2 (SIP). The SFP contains Information
that will guide you in preparing and submitting a proposal.
Proposals must be received in the office of the Contracts and Procurement Division at the address below no
later than April 30, 2026. Late proposals will not be considered.
Proposal must be submitted in a sealed envelope with the words "Farm Show Food and
Beverage Proposal' printed boldly on the front of the envelope. Also, show the following information on the
front of the envelope: SFP SPDA-SFP-2026-2, Due Date April 30, 2026. Please supply five (5) hard copies
and at least one (1) electronic copy. Do not submit a proposal for another requirement in the same envelope
with your proposal for this particular requirement.
Please be advised that this is a Proposal Solicitation Process. The Commonwealth of Pennsylvania reserves
the right to reject any and all proposals, waive any defect, or negotiate for better terms. To ensure that your
proposal is considered, please be sure to carefully read the whole document and follow all instructions.
If you have any questions concerning the enclosed SFP, please contact Sheila Strubhar, the Issuing Officer at
(717)787-1467 or sstrubhar@pa.gov.
Pennsylvania Department of Agriculture
Contracts and Procurement Division
Bureau of Administrative Services
Room 103
2301 Cameron Street
Harrisburg, PA 17110-94013
SOLICITATION FOR PROPOSALS
#PDA-SFP-2026-2
LEASE OF
FOOD AND BEVERAGE CONCESSION
PENNSYLVANIA FARM SHOW COMPLEX ANDEXPO CENTER, AND
AGRICULTURE BUILDING CAFETERIA
HARRISBURG, PENNSYLVANIA
COMMONWEALTH OF PENNSYLVANIA
Date of Issue: March 23, 2026
Issuing Office:
Pennsylvania Department of Agriculture
Contracts and Procurement Division
Bureau of Administrative Services
Room 103
2301 Cameron Street
Harrisburg, PA 17110-9408
SOLICITATION FOR PROPOSALS # PDA-SFP-2026-2
Table of Contents
I. GENERAL INFORMATION FOR PROPOSERS ...................................................................................4-6
PURPOSE: ............................................................................................................................................... 3
Issuing Office: ........................................................................................................................................... 3
SCOPE: .................................................................................................................................................... 3
RESPONSE DATE: .................................................................................................................................. 3
SUBMISSION OF PROPOSALS: ............................................................................................................. 3
TYPE OF AGREEMENT:.......................................................................................................................... 3
REJECTION OF PROPOSALS: ............................................................................................................... 4
INCURRING COSTS: ............................................................................................................................... 4
ECONOMY OF PREPARATION: ............................................................................................................. 4
PRE-PROPOSAL CONFERENCE: .......................................................................................................... 4
BEST AND FINAL OFFERS: .................................................................................................................... 4
QUESTIONS AND ANSWERS:................................................................................................................ 4
ADDENDA TO THE SFP: ......................................................................................................................... 4
SELECTED PROPOSER RESPONSIBILITIES: ...................................................................................... 4
EMPLOYEE BACKGROUND CHECKS: .................................................................................................. 4
NEWS RELEASES: .................................................................................................................................. 5
PENNSYLVANIA STATE SALES AND USE TAX:................................................................................... 5
ORDER OF PROCEDURE: ...................................................................................................................... 5
PROPOSER'S REPRESENTATIONS AND AUTHORIZATIONS: ........................................................... 5
II. PURPOSE..............................................................................................................................................6-8
FOOD CONCESSION AT THE FARM SHOW COMPLEX: ..................................................................... 6
THE AGRICULTURE BUILDING CAFETERIA: ....................................................................................... 6
PENNSYLVANIA SOURCING:................................................................................................................. 7
1
CUSTOMERS: .......................................................................................................................................... 7
CATERING: .............................................................................................................................................. 7
TERM: ....................................................................................................................................................... 7
LIMITED PURPOSES:.............................................................................................................................. 7
PROFIT MAKING: .................................................................................................................................... 7
COMMENCEMENT OF OPERATIONS: .................................................................................................. 8
III. REQUIREMENTS ...............................................................................................................................8-11
DAYS AND HOURS OF OPERATION ..................................................................................................... 8
HEALTH AND SAFETY STANDARDS:.................................................................................................... 8
TENANT RESPONSIBILITIES — PROPERTY: ....................................................................................... 8
FOOD CONCESSION OPERATIONS: .................................................................................................. 10
STAFFING: ............................................................................................................................................. 10
PA PREFERRED: ................................................................................................................................... 10
PEST CONTROL: ................................................................................................................................... 11
ALCOHOLIC BEVERAGE SALES:......................................................................................................... 11
MARKETING SUPPORT: ....................................................................................................................... 11
INVESTMENT:........................................................................................................................................ 11
EXCEPTIONS — EXCLUSIONS:........................................................................................................... 11
IV. PROPOSAL SUBMITTAL REQUIREMENTS........................................................................................ 12
COVER LETTER: ................................................................................................................................... 12
WORK PLAN: ......................................................................................................................................... 12
PRIOR EXPERIENCE: ........................................................................................................................... 12
PERSONNEL:......................................................................................................................................... 12
FINANCIAL CONSIDERATION SUBMITTAL:........................................................................................ 13
Attachment A: Inventory of Physical Facility ...................................................................................................
Attachment B: Schedule of Booked Events ....................................................................................................
Attachment C: Food and Beverage Sales by Month………………………………………………………………
Attachment D: EXCEPTIONS — EXCLUSIONS………………………………………………………………...14
2
I. GENERAL INFORMATION FOR PROPOSERS
PURPOSE:
Through this Solicitation for Proposals (SFP), the Department of Agriculture is seeking proposals from
interested parties to enter into a lease agreement of the food and beverage concession for the Farm
Show Complex and the Agriculture Building as described fully in Appendix A. The term of this agreement
shall be three years beginning on July 1, 2026, with two one-year options.
Issuing Office:
The Department of Agriculture Contracts and Procurement Division has issued this SFP for the
Commonwealth of Pennsylvania. The sole point of contact is:
Issuing Officer: Sheila A. Strubhar
Department of Agriculture
Contracts and Procurement Division
2301 N. Cameron Street
Harrisburg, PA 17110-9408
Phone: (717) 787-1467
sstrubhar@pa.gov
SCOPE:
The SFP contains instructions governing the proposals to be submitted, the materials to be included,
requirements that must be met to be eligible for consideration, and a description of the Commonwealth's
and the selected tenant’s responsibilities.
RESPONSE DATE:
To be considered, proposals must arrive at the Issuing Office, on or before the date specified in the cover
letter. No late proposals will be considered.
SUBMISSION OF PROPOSALS:
To be considered, interested parties must submit a complete response to this SFP, using the format
provided in the "Proposal Requirements" section of this document. Proposers will make no other
distribution of their proposals. Proposals must be signed by an official who is authorized to bind the
interested party to its provisions. For this SFP, the proposal must remain firm and binding for at least 90
days from the date specified in the cover letter. Moreover, the conditions of the selected proposal will
become contractual obligations if a contract is entered into with the Commonwealth.
Proposers are permitted to subcontract the Agriculture Building Cafeteria to a Pennsylvania-based
catering provider. Subcontractors must be identified in the proposal. When selecting subcontractors,
creativity is welcomed. Culinary arts programs, minority and women-owned businesses, and locally driven
venues are encouraged. The proposer is responsible for oversite of the subcontracted catering
organization.
Proposers must submit a complete proposal. Failure to include any of the required information or forms
will delay evaluation of the proposal and may, at the Commonwealth's sole discretion, result in its
rejection.
Proposals must be submitted in a sealed envelope with the words "FOOD AND BEVERAGE
CONCESSION PROPOSAL" printed boldly on the front of the envelope.
Also print SFP# PDA-SFP-2026-2, DUE DATE April 30, 2026.
TYPE OF AGREEMENT:
The selected proposer will be expected to enter into a lease agreement in substantially the same form as
attached in Appendix A. The terms and conditions of this SFP and the selected Proposer's proposal will
be incorporated into the lease agreement by reference.
3
REJECTION OF PROPOSALS:
The Issuing Office reserves the right, in its sole and complete discretion, to reject any proposal received
as a result of this SFP.
INCURRING COSTS:
The Issuing Office is not liable for any costs Proposers incur in preparation and submission of its
proposal, in participating in the SFP process or in anticipation of award of the lease agreement.
ECONOMY OF PREPARATION:
Proposals should be prepared simply and economically, providing straightforward, concise descriptions of
the interested party's ability to meet the requirements of the SFP.
PRE-PROPOSAL CONFERENCE:
A mandatory pre-proposal conference and mandatory walk-through of all food facilities will be conducted
on April 15, 2026 at 9:00 AM. All parties must meet in the Cameron Street lobby of the Farm Show
Complex promptly by 9:00 AM. Upon completion of the Farm Show walk-through, Cameron Street will be
crossed and where a tour of the Agriculture Building cafeteria will be conducted.
The purpose of this conference is: 1) clarify any points in the SFP; 2) allow proposers to have a tour of
the physical facilities. The pre-proposal conference is for information only. Answers furnished during the
conference will not be official until verified, in writing, by the Issuing Office. All questions and written
answers will be answered as an addendum to and become part of the SFP.
All potential offerors must attend or have a representative participate in the virtual pre-proposal
conference and on-site tour.
BEST AND FINAL OFFERS:
To obtain best and final offers from Proposers whose proposals are determined by the Commonwealth, in
its sole discretion, to be reasonably susceptible of being selected for award, the Commonwealth may (a)
enter into discussions; and (b) schedule oral presentations; and (c) request revised proposals.
QUESTIONS AND ANSWERS:
If a Proposer has any questions regarding this solicitation, the Proposer must submit questions by email,
with the subject line "SFP # PDA-SFP-2026-2Question" to the Issuing Officer.
All questions of this nature must be asked prior to the pre-bid conference to ensure a timely response. All
responses will be posted to the PA Department of Agriculture website. All questions and responses
posted will be considered an addendum to, and part of this SFP. Each Proposer shall be responsible to
monitor the PA Department of Agriculture website for new and revised SFP information.
ADDENDA TO THE SFP:
If it becomes necessary to revise any part of this SFP, an addendum will be issued to all Proposers who
received the original SFP. For those who downloaded the SFP from the PA Department of Agriculture
website, it will be their responsibility to check the website for addenda to the SFP prior to submitting
proposals.
SELECTED PROPOSER RESPONSIBILITIES:
The selected Proposer (tenant) will be required to assume responsibility for all concessions offered in the
proposal whether the tenant actually performs them or contracts others for services. Further, the
Commonwealth will consider the tenant to be the sole point of contact regarding contractual matters.
EMPLOYEE BACKGROUND CHECKS:
The tenant will be required, at its cost and expense, to arrange for a background check for each full-time
employee.
4
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
See also
...versatile maintenance BID 209-56 - Inventory Management Responses due: June 12, 2026 Posted...
City of Philadelphia
Bid Due: 6/12/2026
...Naval Inventory Control Point (Phila) will be awarding a two year Basic (BOA) ...
Federal Agency
Bid Due: 4/04/2030
...From Vendors And Consolidators Safely Store And Rotate Inventory Pick Orders And Ship ...
State Government of Pennsylvania
Bid Due: 12/31/2099
...From Vendors And Consolidators Safely Store And Rotate Inventory Pick Orders And Ship ...
State Government of Pennsylvania
Bid Due: 12/31/2099
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.