ITB 26-17-214505; ARRC Whittier Yard Drain Repairs Phase 1 Construction

ARRC W Y D R
HITTIER ARD RAIN EPAIRS
P 1 C
HASE ONSTRUCTION
INVITATION TO BID
NO. 26-17-214505
APRIL 28, 2026
ALASKA RAILROAD CORPORATION
327 WEST SHIP CREEK AVENUE
ANCHORAGE, ALASKA 99501

ALASKA RAILROAD CORPORATION
327 W. Ship Creek Ave.
Anchorage, AK 99501
Wallaces@akrr.com
Phone 907.265.2425
Cell 907.744.0031
April 28, 2026
INVITATION TO BID
#26-17-214505
ARRC WHITTIER YARD DRAIN REPAIRS
PHASE 1 CONSTRUCTION
Response Required: This page must be completed and returned to ensure receipt of
future addenda or additional information. Please e-mail this form to wallaces@akrr.com.
All addenda will be forwarded to the contact name and number listed below.
Firms that have not returned the cover sheet will not be informed of addendums
and will only be alerted to addendums by checking with the ARRC procurement
officer or by checking ARRC's internet site: www.alaskarailroad.com , select
Procurement and then Solicitations.
Bidders must acknowledge the receipt of all issued addendums in their
proposal/bid submittal.
Company ______________________________________________________
Address ______________________________________________________
______________________________________________________
Contact ______________________________________________________
Phone ______________________________________________________
Email _____________________________________________________
Website: www.alaskarailroad.com
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ALASKA RAILROAD CORPORATION
327 W. Ship Creek Ave.
Anchorage, AK 99501
Wallaces@akrr.com
Phone 907.265.2425
Cell 907.744.0031
April 28, 2026
INVITATION TO BID NUMBER: # 26-17-214505
ARRC Whittier Yard Drain Repairs Phase 1
Construction
SEALED BIDS WILL BE RECEIVED AT Alaska Railroad Corporation
Attn: Sarah Wallace
327 West Ship Creek Avenue
Anchorage, AK 99501
UNTIL 3:00 P.M. May 20, 2026
AT WHICH TIME BIDS WILL BE PUBLICLY OPENED
A Pre-Proposal Site visit will be held on Monday May 4, 2026, at 10:45 - 11:45AM meeting at
the Whittier Section House 411 Depot Road. ARRC staff will escort contractors to the site and
the sitewalk is estimated to take an hour. PPE is required to include personal flotation devices,
hardhats, safety glasses, and steel toe boots. Interested parties should pre-register by May 1,
2026. Please contact and Sarah Wallace at wallaces@akrr.com to register.
The envelope used in submitting your offer shall be plainly marked with the following
information:
1. Offeror's Name -
2. ITB # 26-17-214505
3. Date and Time Scheduled for Receipt of Offers.
4. Sealed Offer: ARRC Whittier Yard Drain Repairs Phase 1 Construction
A bidder's failure to visit the work site will in no way relieve the bidder of the
responsibility of performing the work in strict compliance it the true intent and
meaning of the terms, conditions, and specifications of this ITB.
Return your bid in a sealed envelope on which the Solicitation number appears. Bids
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received by e-mail or facsimile transmission will not be considered for award. Bids
shall be submitted on the forms furnished herein. Hand-delivered bids, amendments, or
withdrawals must be received by ARRC's Contracts Section prior to the scheduled time of bid
opening.
Your bid must be complete. See instructions and conditions enclosed.
An Alaska Business license is not a prerequisite to bid. Bidders who possess an Alaska
Business license and also meet the other criteria of an Alaska Bidder shall receive a
preference per the "Alaska bidder preference".
ARRC shall not be held responsible for bidder's lack of understanding of what is required
by this bid. Should a bidder not understand any aspect of this bid, or require further
explanation, or clarification regarding the intent or requirements of this bid, it shall be the
responsibility of the bidder to seek guidance from the ARRC.
ARRC reserves the right to reject any and all bids, or any part thereof, negotiate changes
in bids, accept any bids or any part thereof, waive minor informalities or defects in any
bids, and not to award the proposed contract if it is in the best interest of the ARRC.
ARRC may award a contract resulting from this solicitation to the responsive offeror
whose offer conforming to this solicitation will be the most advantageous to the ARRC.
ARRC may reject any or all offers if such action is in the best interest of ARRC and waive
informalities and minor irregularities in offers received. Any resulting contract from this
solicitation shall incorporate the Standard Instructions, and General Terms and
Conditions for Construction incorporated in this solicitation.
This solicitation is not to be construed as a commitment of any kind nor does it commit
the ARRC to pay for any costs incurred in the submission of an offer or for any other
incurred cost prior to the execution of a formal contract
BIDDER/VENDOR TERMS AND CONDITIONS: PROSPECTIVE BIDDERS ARE CAUTIONED
TO PAY PARTICULAR ATTENTION TO THIS CLAUSE. Bidder/contractor imposed terms and
conditions which conflict with this Invitation for Bid terms and conditions are considered counter
offers and, as such, will cause the Alaska Railroad Corporation to consider the bid
non-responsive.
If a bidder attaches additional terms and conditions as part of the bid, such attachments
must be accompanied by a disclaimer stating that in the event of conflict between the
terms and conditions of this Invitation for Bid and the terms and conditions of the
bidder/contractor, the terms and conditions of the Invitation for Bid will prevail.
ARRC Disadvantaged Business Enterprise (DBE) Program: ARRC is an equal
opportunity corporation that encourages the participation of DBEs as prime contractors
and subcontractors on its contracts funded in whole or in part by the Federal Transit
Administration (FTA) or the Federal Highway Administration (FHWA). ARRC has a race
neutral DBE Program and does not set DBE goals on individual solicitations.
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Nonetheless, the ARRC aspires to achieve an overall DBE participation of 4.0% in federal
fiscal years 2025-2027 on contracts funded by agencies within the U.S. Department of
Transportation.
The Alaska Railroad is a member of Green Star (http://www.greenstarinc.org/). ARRC
earned an initial Green Star Award in 1994 and a Green Star Air Quality Award in
2007. The Alaska Railroad considers Green Star membership to be a positive business
attribute and regards a Green Star award as a tangible sign of an organization's
commitment to environmental stewardship and continual improvement within its
operations.
Please direct all responses and/or questions concerning this invitation to bid in writing
to Sarah Wallace, Alaska Railroad Corporation, Supply Management, 327 W. Ship Creek
Avenue, Anchorage, AK 99501, telephone number 907-265-2425, email address
Wallaces@akrr.com.
Sincerely,
Sarah Wallace
Contract Administration Specialist
Alaska Railroad Corporation
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INDEX
SECTION A - REQUIRED DOCUMENTS
SECTION B - BIDDERS INSTRUCTIONS
SECTION C - SCOPE OF WORK
SECTION D - ARRC Standard Specifications for Construction March 2025
Edition (Orange Book)
SECTION E - CONSTRUCTION QUALITY CONTROL (CQC) PLAN
SECTION F - FORMS:
CONSTRUCTION BID FORM
BID BOND
CONTRACTOR RESPONSIBILITY QUESTIONAIRE
SUBCONTRACTOR LIST
SAMPLE CONSTRUCTION CONTRACT
PAYMENT BOND
PERFORMANCE BOND
SECTION G - SPECIAL PROVISIONS
SECTION H - COST SCHEDULE
ATTACHMENTS:
Whittier Yard Storm Drain Replacement: Phase 1
IFB Plan Set dated April 6, 2026 (13 pages)
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SECTION A
Required Documents
REQUIRED FOR BID Bids will not be considered if the following documents are not
completely filled out and submitted at the time of bidding:
1. Construction Bid Form - [Form 395-0121]
2. Bid Bond - [Form 395-0120]
3. Contractors Responsibility Questionnaire
4. Cost Schedule - Appendix I
REQUIRED AFTER NOTICE OF APPARENT LOW BIDDER The apparent low bidder is
required to complete and submit the following documents within Five (5) Working Days after
receipt of written notification:
1. Subcontractor List - [Form 395-0131]
2. Contractor's QA/QC Plan
3. Contractor's Site Health & Safety Plan
REQUIRED FOR AWARD In order to be awarded the contract, the successful bidder must
completely fill out and submit the following documents within the time specified in the intent to
award letter:
1. Certificate of Insurance - [from Insurance Carrier]
2. Payment Bond - [Form 395-0126]
3. Performance Bond - [Form 395-0127]
4. Contract and Notice to Proceed, ARRC Generated
5. Contractor's Business License and Contractors License
6. State of Alaska Department of Labor - Notice of Work
POST AWARD DOCUMENTATION
1. Weekly Certified Payrolls
2. State of Alaska, DOL Notice of Completion
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SECTION B
Bidders Instructions
BIDDERS INSTRUCTIONS & SPECIAL REQUIREMENTS
(CONSTRUCTION)
To be considered for award, Bids must be made in accordance with the following
requirements:
Duty to Seek Clarification: ARRC shall not be held responsible for Bidder's lack of
understanding of what is required by the Invitation to Bid. Should a Bidder not understand
any aspect of the Invitation to Bid or require further explanation or clarification regarding the
intent or requirements of the same, it shall be the responsibility of the Bidder to seek
clarification from ARRC prior to submitting his or her Bid.
Terms and Conditions: Any resulting contract from this Invitation to Bid shall incorporate
the general terms and conditions contained in this bid package.
Contract Documents: Bidders shall familiarize themselves with the requirements of all of
the Contract Documents which include, but are not limited to the "Bidders Instructions &
Special Requirements", the Invitation to Bid, Bid and Contract Forms, General Conditions,
Special Conditions, Specifications, Drawings, any Addenda issued prior to the receipt of Bids,
and any other documents referenced or incorporated therein.
Examination of Site: Bidders should visit the Project Site(s) and take such other steps as
may be reasonably necessary to ascertain the nature and location of the Work, and the
general and local conditions which may affect the Work and the cost thereof.
Examination and Interpretation of Documents: Each Bidder shall examine the Contract
Documents carefully and shall make written requests to ARRC prior to Bid submission for
interpretation or correction of any ambiguity, inconsistency, discrepancy, omission, or error
therein which the bidder may discover. Any interpretation or correction will be issued in an
Addendum by ARRC. Only a written interpretation or correction shall be binding. No Bidder
shall rely on any interpretation or correction given by any other method.
Addenda: ARRC may modify the Invitation to Bid prior to the date fixed for opening of Bids
by issuance of an Addendum to all parties who have been furnished the Bid Package for
bidding purposes. Bidders must acknowledge receipt of all Addenda on the Construction Bid
Form [Form 395-0121].
Qualification of Bidders: Pursuant to ARRC Procurement Rule 1600.3, before a Bid is
considered for award, ARRC may request a Bidder to submit information regarding the
Bidder's capability in all respects to fully perform the contract requirements or the individual
integrity and reliability which will ensure good faith performance. Such information shall
include the Bidder's prior experience in performing comparable Work, the availability of
necessary financing, equipment, facilities, expertise and personnel to perform the Work and
whether he or she has ever been terminated or defaulted on construction work.
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Bid Forms: Bids must be submitted on the forms provided by ARRC, completed in all
respects as required by the Bid Forms and other Contract Documents and manually signed
by an authorized official of the Bidder. Bidders may make copies of the Bid Forms for
submission of Bids.
Submission of Bids: Bids must be sealed, marked, and addressed as directed in the
Invitation to Bid and must be delivered to the office designated in the Invitation to Bid prior to
the exact time set for opening bids. Late bids will not be considered.
Modification, Correction, Withdrawal of Bids: Modification, correction or withdrawal of
Bids will be allowed only as provided in ARRC Procurement Rule 1200.8.
Bid Opening: Bids will be opened in public at the time set forth in the Invitation to Bid in
accordance with ARRC Procurement Rule 1200.6. The contents of the Bids will be open for
public inspection after the notice of intent to award a contract is given.
Evaluation of Bids: Bids will be evaluated in accordance with the provisions of ARRC
Procurement Rule 1200.7. Alternative bids, if called for, are intended to provide ARRC a
range of comparative costs which will allow identification of the combinations most responsive
to ARRC's need. The order in which the alternatives are listed or set out in the Invitation to
Bid should not be taken as any indication as to the order in which ARRC may elect to select
the alternatives, if any. Bidders shall submit bid prices for all alternatives stated in the
Invitation to Bid and are advised that the order in which the alternatives, if any, are chosen
by ARRC, may affect which Bidder is the lowest responsive and responsible Bidder.
Bid Security: In accordance with ARRC Procurement Rule 1200.4, all Bids shall be
accompanied by bid security in the form of a cashier's check or an acceptable Bid Bond, a
form of which is provided herein, in the amount of five percent (5%) of the Bid price.
Rejection of Bids: ARRC reserves the right to waive minor defects or informalities in a Bid
in accordance with the provisions of ARRC Procurement Rule 1200.8, or to reject any or all
Bids in accordance with the provisions of ARRC Procurement Rule 1600.2.
AGGRIEVED BIDDER/OFFEROR: An aggrieved bidder/offeror may protest an ARRC
procurement action by filing a written protest with the procurement officer in accordance with the
procedures and time limits specified in ARRC Procurement Rules 1800.1-1800.11.
Award of Contract: Unless the solicitation is canceled or all bids are rejected, the
procurement officer shall award a contract based on the solicited bids with reasonable
promptness by written notice to the lowest, responsible and responsive Bidder whose bid
conforms in all material respects to the requirements and criteria set out in the Invitation to
Bid.
Execution of Contract: A written contract must be signed by the Bidder to whom an award
is made and returned to ARRC within ten (10) calendar days, together with all required
performance and payment bonds, and certificate(s) of insurance in the amounts required by
the Invitation to Bid. The Bidder to whom award is made shall not be permitted to occupy the
project site until he has first obtained the required insurance and submitted to ARRC proof of
such insurance together with a statement certifying that said insurance conforms to
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requirements set forth in the Invitation to Bid.
Failure to Execute Contract: If the Bidder to whom the Contract is awarded refuses or
neglects to execute it, or fails to furnish the required bonds and insurance within the time
specified, the amount of his bid security may be retained by ARRC as liquidated damages.
Government Contract Requirements: If Federal funds will be used to pay for any part of
the project described in the Invitation to Bid, any contract awarded hereunder will contain
provisions requiring the successful Bidder to comply with all pertinent provisions, agreements,
and clauses of the subject federal grant and all pertinent laws, regulations, Presidential
directives, and executive orders to the extent they apply to the subject matter of the contract.
Drug and Alcohol-Free Workplace: Safety is paramount at ARRC. For that reason, ARRC
maintains an alcohol and drug-free workplace and requires that the Contractor do the same.
At all times during the performance of this contract, the Contractor shall have in place a written
drug and alcohol program that includes, at a minimum, the following:
a. a requirement that all applicants present a negative pre-employment drug screen
prior to being hired by the Contractor;
b. a requirement that employees submit to a "reasonable suspicion" drug and/or alcohol
test when showing signs and symptoms of drug and/or alcohol influence on duty;
c. a requirement that employees submit to "reasonable cause/post-accident" drug and
alcohol tests following certain accidents or incidents (with the threshold level
triggering testing to be determined by the Contractor);
d. a provision defining a positive alcohol test as one that reveals a breath alcohol level
of .02 or greater;
e. a provision defining a positive drug test as one that reveals concentrations at the
levels set forth in 49 C.F.R. 40.87(b)(screening test) and 49 C.F.R.
40.87(c)(confirmatory test) or greater;
f. a provision that outlines the consequences of a positive drug or alcohol test and the
consequences of an employee's refusal to submit to drug/alcohol testing; and
g. a provision that establishes the conditions under which an employee may return to
work following a positive drug and/or alcohol test, which at a minimum include an
evaluation by a substance abuse professional and compliance with a recommended
treatment program.
The Contractor agrees that at any time during the performance of this contract, if an ARRC
employee reports to the Contractor that an employee of the Contractor or its subcontractor is
showing signs and symptoms of drug/alcohol influence on duty, the Contractor shall remove
the employee from ARRC property immediately and shall have the employee tested for
drug/alcohol influence. If the employee tests positive, the Contractor shall ensure that the
employee is not returned to work on the project until he/she has met the return to work
requirements contained in the Contractor's written program.
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