55JAN28SB JANITORIAL SERVICES AT THE PRINCE FREDERICK MAINTENANCE FACILITY

BPM053152

55JAN28SB JANITORIAL SERVICES AT THE PRINCE FREDERICK MAINTENANCE FACILITY

Cleaning and janitorial services

State Highway Administration

DJeffers@mdot.state.md.us

Key Information Summary Sheet (KISS)

Invitation for Bids	Janitorial Services at the Prince Frederick Maintenance Facility
Solicitation Number:	Solicitation # 55JAN28SB
IFB Issue Date:	September 15, 2025
IFB Issuing Office:	State Highway Administration (SHA)
Procurement Officer:	William McGinty 100 Hallowing Point Road, Prince Frederick, MD 20678
Email: Phone Number:	ldrake@mdot.maryland.gov 410-535-1748
Bids are to be sent to:	Submit on emma.maryland.gov under Solicitation Number Solicitation # 55JAN28SB To submit a bid, bidders must first register on emma.maryland.gov. We recommend registering in advance to become acquainted with the site.
No Bid Notice Feedback Form	If you are not submitting a bid for this solicitation, submit Attachment 1 with your reasons why.
Pre-Bid Conference:	September 23, 2025, Local Time, at 10 AM 100 Hallowing Point Road, Prince Frederick, MD 20678 See Section 4.3 for additional details. See Attachment 2 to RSVP by September 22, 2025 @ 3 PM
Scheduled Site Visit	September 23, 2025, Local Time, at 10 AM Site Visit Location: 100 Hallowing Point Road, Prince Frederick, MD 20678 To attend the site, visit please contact Lona Drake via Email ( ldrake@mdot.maryland.gov ) no later than September 22, 2025 @ 3 PM.
Questions Due Date and Time:	September 26, 2025 @ 2 PM Local Time
Bid Due (Closing) Date and Time:	September 30, 2025 @ 10 AM Local Time Bidders are reminded that a completed Feedback Form is requested if a no-bid decision is made (see Attachment 1 - No Bid Notice/Vendor Feedback Form ).
Public Bid Opening Date, Time, and Location	September 30, 2025 @ 10 AM Local Time Microsoft Teams Join the meeting now Meeting ID: 227 759 581 070 4 Passcode: y44b2DF2 Dial in by phone +1 667-262-2962,,509095593# United States, Baltimore Find a local number Phone conference ID: 509 095 593# For organizers: Meeting options | Reset dial-in PIN
MBE/DBE Subcontracting Goal:	An overall Minority Business Enterprise (MBE) or Disadvantaged Business Enterprise (DBE) subcontract participation goal of _ 0 ___ percent of the total contract dollar amount, including all renewal option terms, if any, has been established for this procurement. The overall MBE or DBE subcontract participation goal includes the following subgoals, which have been established for this procurement: _ 0 ___% for African-American MBEs; _ 0 ___% for Asian-American MBEs; _ 0_ __% for Hispanic-American MBEs; and _0 ___% for Woman-Owned MBEs.
VSBE Subcontracting Goal:	This solicitation includes a VSBE participation Goal of _ N/A __%
Procurement Method:	A Contract will be awarded in accordance with the Competitive Sealed Bidding method under COMAR 21.05.02.
Multiple or Alternate Bids:	Multiple or alternate Bids will not be accepted.
Contract Type:	Insert contract Type: fixed unit prices
Contract Duration:	Two (2) year base period or until all contract funds have been exhausted.
Primary Place of Performance:	Prince Frederick Maintenance Facility 100 Hallowing Point Road, Prince Frederick, MD 20678
SBR Designation:	Yes
Federal Funding:	No

NOTICE TO BIDDERS
SMALL BUSINESS RESERVE PROCUREMENT
This is a Small Business Reserve Procurement for which the award will be limited to certified small business vendors. Only businesses that meet the statutory requirements set forth in State Finance and Procurement Article, §§14-501—14-505, Annotated Code of Maryland, and that are certified by the Governor’s Office of Small, Minority & Women Business Affairs (GOSBA) Small Business Reserve Program are eligible for award of a contract. Before awarding a contract under a procurement designated as a small business reserve procurement, the Procurement Officer shall verify that the apparent awardee is certified by the GOSBA as a small business through eMMA. However, if small businesses do not show interest in this solicitation, the Procurement Officer has the right to remove the SBR designation via an Amendment on eMMA.
Minority Business Enterprises Are Encouraged to Respond to this Solicitation.

A Prospective Bidder that has received this document from a source other than eMarylandMarketplace Advantage (eMMA) https://procurement.maryland.gov should register on eMMA https://emma.maryland.gov/

This Invitation for Bids (IFB) is issued to procure the goods or services, as specified in this Section 2, from a contract between the successful bidder(s) and the State of Maryland (“State”): to provide daily janitorial services at the Prince Frederick Maintenance Facility, located in Calvert County Maryland.

Janitorial service for the State Highway Administrations Prince Frederick Maintenance Facility will include daily cleaning of approximately 4,710 square ft one story building. The areas to be cleaned consist of the front office with vestibule, 5 private offices, conference room, kitchenettes (2), lunchroom, locker room, team leader area, and four bathrooms, three (3) have shower areas.  This information provided is not intended to be a substitute for site inspection and verification of scope, measurements and difficulty of work to be performed. It is the bidder’s responsibility to verify the scope, data, measurements and difficulty of work to be performed prior to submission of bids.

All bidders are encouraged to make an on-site inspection of the location where the work will be performed to become completely familiar with the existing conditions. A site inspection will allow the prospective bidder to familiarize oneself with all conditions that may affect the performance and cost of the contract. Failure to familiarize oneself with all conditions shall not constitute a basis for subsequent contract adjustment.

Procurement Program Participation Goals