27-06 Ridgefield Rec Center Rooftop HVAC Replacement Addendum 2

L E G A L N O T I C E
The Town of Ridgefield invites all interested parties to submit sealed
bids on the following:
BID DUE DATE: October 22, 2026
BID DUE TIME: 11:00 am EDT
BID ITEM: Ridgefield Rec Center Rooftop HVAC Replacement
BID NUMBER: 27-06
Terms and conditions as well as the description of items being bid are stated in
the specifications. Specifications may be obtained at the following address:
Town of Ridgefield
David McFate
400 Main Street
Ridgefield, CT. 06877
(203) 431-2720
Bids shall be submitted via email to the following:
purchasing@ridgefieldct.gov
SUBJECT: 27-06 (Company Name) Bid Package
Bids must be received no later than the date and time stated above by
the Purchasing Director's office via email. For further information,
please call David McFate at (203) 431-2720 or email at
purchasing@ridgefieldct.gov
Results may be viewed at https://www.ridgefieldct.gov/departments/
purchasing/bid_notices.php after the bid opening.

TOWN OF RIDGEFIELD
CONNECTICUT
BOARD OF SELECTMEN
INSTRUCTIONS TO BIDDERS
1. Bids shall be submitted via email to purchasing@ridgefieldct.gov. The time
stamp of the email shall be on or before the bid due date.
2. Withdrawals of or amendments to bids received later than the time and
date specified for bid opening will not be considered.
3. The Board of Selectpersons of the Town of Ridgefield reserves the right
to accept or reject any or all options, bids or proposals; to waive any
technicality in any bid or part thereof, and to accept any bid deemed to be
in the best interest of the Town of Ridgefield, Connecticut.
4. Bidders may be present at the opening of bids.
5. Bids may be held by the Town of Ridgefield for a period not to exceed
sixty (60) days from the opening of bids for the purpose of reviewing the
bids and investigating the qualifications of bidders prior to the awarding of
the contract.
6. Insurance requirements: must be submitted with the bid. This includes
any Hold Harmless requirements as well as Certificates of Insurance for
the full amounts specified. Unauthorized changes to these forms, i.e.
adding, striking out and/or changing any words, language or limits will
cause the bidder to be disqualified.
a. Please Note: Prior to the start of work, the Town of Ridgefield
and/or the Board of Education shall be endorsed on the
Contractor's policies of insurance as additional insured. The
Contractor shall obtain a policy of insurance, with minimum limits of
liability as specified containing an endorsement that covers this
agreement to indemnify, defend and hold harmless the Town/City
and/or Board of Education or any of their officers, employees,
agents, servants and volunteers. The Contractor shall obtain an

endorsement to said insurance policy stating that the Contractor's
insurance is primary and any insurance obtained, or self insurance
provided, by the Town of Ridgefield and/or Board of Education is
excess. The Contractor's insurance carrier will waive all rights of
subrogation against the Town of Ridgefield and/or Board of
Education, and all of their respective officers, employees, agents,
servants and volunteers. The Contractor shall furnish a copy of the
insurance policy that meets all of the above requirements before
any work or use of the property commences. Failure to do so will
result in disqualification of the Bid. There will be no exceptions.
7. Permits: It is the Contractor's responsibility to obtain any necessary
permits prior to the start of construction. All work shall be completed in
compliance with the latest edition of the prevailing Federal and State of
Connecticut regulations, Town of Ridgefield Standards, or as set forth in
these specifications. Any local (Town of Ridgefield) permits will have the
permit fee waived.
8. Emergency Work: The Contractor shall file with the Project Manager a
telephone number of a person authorized by them who may be contacted
regarding emergency work at the job site that may be required during non-
working hours for reasons of public safety. The person shall be readily
available and have full authority to deal with any emergency that may
occur.
9. Sales Tax: In accordance with the provisions of Special Act No. 77-98, as
amended, and Section 12-412(a) of the Connecticut General Statutes,
sales of tangible personal property and services to the Town are not
subject to the Connecticut Sales and Use Tax, and such tax shall not be
included as part of the bid.
10.Contractor's Qualification Statement: The Contractor's Qualification
Statement must be filled out as part of the bid package and the experience
and references listed therein will be one to the determining factors in the
awarding of the bid.
11.Hold Harmless Agreement: In order for the bid to be considered valid,
the Contractor must sign the enclosed hold harmless agreement. Bids
submitted without the signed hold harmless agreement will be rejected.
12.Prevailing Wage Rates: This project is subject to the
State of Connecticut prevailing wage rate requirements.

13. SBE/MBE and Contract Compliance Requirements: This project is not
subject to State of Connecticut SBE/MBE set aside and contract
compliance requirements.
14. Bonds: Bonds are not required for this project.
15. Time of Completion: Work shall be completed during appropriate window
during spring 2027. Awarded contractor shall coordinate exact scheduling
details with the Department of Parks and Recreation.
16. Weather Delays: Weather delays shall be determined by the Town based
upon conditions unsuitable for proper preparation or application.
17. Project Location: The project is located at the Ridgefield Recreation
Center, 195 Danbury Rd, Ridgefield CT. Contractors intending to submit a
bid must familiarize themselves with the project location. Contractors
wishing to submit a bid must attend the MANDATORY pre-bid site meeting.
18. Bid Schedule:
a. RFB Issued: September 22, 2026
b. Mandatory Pre-bid Meeting: Wednesday October 7, 2026 at
9:00, 195 Danbury Rd, Ridgefield CT
c. RFI's Due: Thursday October 15, 2026 at 11:00 AM
d. Proposals Due: Thursday October 22, 2026 at 11:00 AM
19. RFB Submissions: The following items shall be submitted for a RFB to be
considered complete:
(a)Project Cost and Schedule
(b)Hold Harmless Agreement
(c)Contractor's Qualification Statement
(d)Contractor's List of Subcontractors
(e)Contractor's Certificates of Insurance
20. Requests for Information: Questions or requests for information must be
submitted in writing. All questions or requests for information shall be
submitted to David McFate, Purchasing and Finance Manager, at
purchasing@ridgefieldct.gov.

GENERAL CONDITIONS
1. CONTRACTOR'S UNDERSTANDING:
It is understood and agreed that the Contractor has, by careful examination,
satisfied himself as to the nature and location of the work, the conformation of
the ground, the character quality and quantity of materials to be encountered, the
character of equipment and facilities needed preliminary to and during the
prosecution of the work, the general and local conditions, and all other matters
which can in any way affect the work under this Contract. No verbal agreement
or conversation with any officer, agent or employee of the Owner, either before
or after the execution of this contract, shall affect or modify any of the terms or
obligations herein contained.
2. DEFINITIONS:
OWNER: The word "Owner" when it appears in the
Contract Documents shall mean The Town of
Ridgefield, Connecticut.
PROJECT MANAGER: The title "Project Manager" when it appears
in the contract Documents shall mean: Denis
DiPinto, Director of Parks and Recreation, or
his specifically designated Agent.
CONTRACTOR: The word "Contractor" when it appears in the
Contract Documents shall mean the party to
whom the Contract has been awarded.
3. MATERIALS, APPLIANCES AND EMPLOYEES:
Unless otherwise stipulated, the Contractor shall provide and pay for all
materials, labor, water, tools, equipment, light, power, transportation and other
facilities necessary for the execution and completion of the work. Unless
otherwise specified, all materials shall be new and both workmanship and
materials shall be of good quality. The Contractor shall, if required, furnish
satisfactory evidence as to the kind and quality of materials.
The Contractor shall at all times endorse strict discipline and good order among
their employees, and shall not employ on the work any unfit person or any one
not skilled in the work assigned to him.
GENERAL CONDITIONS GC-1

4. PROTECTION OF WORK AND PROPERTY:
The Contractor shall continuously maintain adequate protection of all their
work from damage and shall protect the Owner's property from injury or loss
arising in connection with this Contract. They shall make good any such
damage, injury or loss, except such as may be directly due to errors in the
Contract Documents or caused by agents or employees of the Owner. They
shall adequately protect adjacent property as provided by law and the
Contract Documents. They shall provide and maintain all passageways,
guard fences, lights and other facilities for protection required by public
authority or local conditions.
In an emergency affecting the safety of life or of the work or of adjoining
property, the Contractor, without special instruction or authorization from the
Project Manager, is hereby permitted to act at their discretion, to
prevent such threatened loss or injury, and they shall so act, without appeal, it
so instructed or authorized. Any compensation claimed by the Contractor
on account of emergency work, shall be determined by agreement or
arbitration.
5. CHANGES IN THE WORK:
The Owner, without invalidating the Contract, may order extra work or make
changes by altering, adding to or deducting from the work, the Contract Sum
being adjusted accordingly. All such work shall be executed under the conditions
of the original Contract except that any claim for extension of time caused
thereby shall be adjusted at the time of ordering such change.
In giving instructions, the Project Manager shall have authority to make minor
changes in the work, not involving extra cost, and not inconsistent with the
purposes of the work, but otherwise, except in an emergency, endangering life
or property, no extra work or change shall be made unless in pursuance of a
written order by the Project Manager, and no claim for an addition to the Contract
Sum shall be valid unless so ordered.
The value of any such extra work or change shall be determined in one or more
of the following ways:
(a) By estimate and acceptance in a lump sum.
(b) By unit prices named in the Contract subsequently
agreed upon.
(c) By cost and percentage or by cost and a fixed fee.
If none of the above methods is agreed upon, the Contractor, provided
they receive an order as above, shall proceed with the work. In such case, and
also under case (c), they shall keep and present in such form as the
Project Manager may direct, a correct account of the net cost of
labor and materials, together with
GENERAL CONDITIONS GC-2

vouchers. In any case, the Project Manager shall certify to the amount,
including reasonable allowance for overhead and profit, due to the Contractor.
Pending final determination of value, payments on account of changes shall be
made on the Engineer's estimate.
6. CLAIMS FOR EXTRA COST:
If the Contractor claims that any instructions by drawings or otherwise involve
extra cost under this Contract, they shall give the Project Manager written
notice thereof within a reasonable time after the receipt of such instructions
and in any event before proceeding to execute the work, except in
emergency endangering life or property, and the procedure shall then be as
provided for changes in the work. No such claim shall be valid unless so made.
7. SUSPENSION OF WORK:
The Owner may at any time suspend the work, or any part thereof by giving 24
hours notice to the Contractor in writing. The work shall be resumed by the
Contractor within ten (10) days after the date fixed in the written notice from the
owner to the Contractor to do so. The Owner shall reimburse the Contractor for
expense incurred by the Contractor in connection with the work under this
contract as a result of such suspension.
8. THE OWNER'S RIGHT TO DO WORK:
If the Contractor should neglect to prosecute the work properly or fail to perform
any provision of this Contract, the Owner, after three days written notice to the
Contractor may, without prejudice to any other remedy they may have, make
good such deficiencies and may deduct the cost thereof from the payment
then or thereafter due the Contractor.
9. PAYMENTS WITHHELD:
The Owner may withhold or, on account of subsequently discovered evidence,
nullify the whole or part of any certificate to such extent as may be necessary to
protect him from loss on account of the following:
(a) Defective work not remedied.
(b) Claims filed or reasonable evidence indicating probable
filing of claims.
(c) Failure of the Contractor to make payments properly to
subcontractors or for material or labor.
(d) A reasonable doubt that the Contract can be completed for
the balance then unpaid.
(e) Damage to another Contractor.
When the above grounds are removed, payment shall be made for amount
withheld because of them.
GENERAL CONDITIONS GC-3

10. CONTRACTOR'S LIABILITY INSURANCE:
The Contractor shall maintain such insurance as will protect him from claims
under workmen's compensation acts and from any other claims for damages for
personal injury, including death, which may arise from operations under this
Contract, whether such operations be by himself or by any subcontractor or
anyone directly or indirectly employed by either of them. Certificates of such
insurance shall be filed with the Project Manager, if they so require and
shall be subject to their approval for adequacy of protection.
11. INDEMNITY:
The Contractor shall indemnify and save harmless the Owner from and against
all losses and all claims, demands, payments, suits, actions, recoveries and
judgments of every nature and description brought or recovered against him, by
reason of any act or omission of the said Contractor, their agents or employees,
in the execution of the work or in the guarding of it.
The Contractor shall, and is hereby authorized to maintain and pay for such
insurance, issued in the name of the Owner, as will protect the Owner from
their contingent liability under this Contract, and the Owner's right to force
against the Contractor any provision of this article shall be contingent
upon the full compliance by the Owner with the terms of such insurance
policy or policies, a copy of which shall be deposited with the Owner.
12. DAMAGES:
Any claim for damage arising under this Contract shall be made in writing to the
party liable within a reasonable time of the first observance of such damage and
not later than the time of final payment, except as expressly stipulated otherwise
in the case of faulty work or materials, and shall be adjusted by agreement or
arbitration.
13. ASSIGNMENT:
Neither party to the Contract shall assign the Contract or sublet it as a whole
without the written consent of the other, nor shall the Contractor assign any
moneys due to or to become due to him hereunder, without the previous written
consent of the Project Manager.
14. PROJECT MANAGER'S STATUS:
The Project Manager shall have general supervision and direction of the
work. He has authority to stop the work whenever such stoppage may be
necessary to insure the proper execution of the Contract. He shall also
have authority to reject all work and materials which do not conform to the
Contract, to direct the application of forces to any portion of the work, as in his
judgment is required, and to order the force increased or diminished, and to
decide questions which arise in the execution of the work.
GENERAL CONDITIONS GC-4

15. METHOD OF PAYMENT:
At the end of each calendar month, the Contractor shall submit to the Project
Manager a requisition for payment which requisition shall be based upon the
actual amount of the work performed during the previous month. The requisition
may include materials stored on the site but not installed. The Project Manager
shall, within ten (10) days, check the requisition against their review of the
work which has been done and submit it to the Owner, a written
statement as to the validity of the requisition. The Owner shall then pay to
the Contractor one hundred percent (100%) of the amount stated in the
Engineer's report.
In the event that this contract is subject to the State of
Connecticut SBE/MBE set aside and contract compliance
requirements, the Contractor's attention is directed to Appendix "B", State
of Connecticut SBE/MBE requirements regarding the withholding of 2% of
the State Funded portion of the contract value each month if the contract
value exceeds $500,000, pending the review and approval of the
Contractor's Affirmative Action Plan by CHRO.
16. FINAL PAYMENT:
When the Contract has been completed, the Contractor shall notify the Project
Manager in writing. Upon receipt of this notification, the Project Manager shall
proceed to make final measurements of the work done under the provisions of
this Contract. The Project Manager shall then submit to the Owner a written
statement setting forth these final measurements and the amount due the
Contractor consistent with the unit prices and lump sum bid in the bid. The
Owner shall within sixty (60) days pay to the Contractor this sum except that they
may deduct any moneys which are to be retained under the terms of the Contract
for repairs or otherwise.
17. ORDER OF THE WORK:
The order of the work shall be subject to the approval of the Project
Manager in all cases. The Contractor may be required to submit a work
schedule in writing to the Project Manager for his approval.
18. PROTECTION TO PUBLIC:
The Contractor shall conduct the work in such a manner as to offer minimum
disturbance to the public. They shall not close off traffic without specific
permission of the Project Manager and shall provide flagmen if
such becomes necessary, in the opinion of the Project Manager. Proper
barricades, lights, and other protective devices shall be supplied at the
Contractor's expense and properly maintained during the entire course of the
work.
GENERAL CONDITIONS GC-5

20. GUARANTEE:
The Contractor guarantees that the work to be done under this Contract and the
materials furnished by him and used in the construction of the project are free
from defects or flaws. The guarantee is for a term of one (1) year from and after
the date upon which the final estimate of the Project Manager is formally
approved by the party of the first part. It is hereby agreed and understood that
this guarantee shall not include any repairs made necessary by any cause or
causes other than defective materials furnished by or defective work done by the
Contractor. Where warranty requirements conflict, the project-specific warranty
requirements shall govern.
21. RATE OF PROGRESS AND TIME OF COMPLETION:
The Contractor shall commence work as coordinated with the Project
Manager. Subsequent treatment shall be completed within the approved treatment
window and in accordance with the schedule submitted by the Contractor and
approved by the Project Manager. Weather and regulatory conditions shall be
considered in establishing the annual treatment schedule.
22. EXTENSION OF TIME:
The Contractor expressly covenants and agrees that, in undertaking to complete
the work within the time specified, they have taken into consideration and
made allowance for all of the ordinary delays and hindrances incident to such
work, whether growing out of delays in securing materials, workmen, or
otherwise. Should the Contractor, however, be substantially delayed in the
prosecution and completion of the work by any changes, additions, or
omissions therein ordered in writing by the Project Manager, or by
fire, lightning, earthquake, tornado, cyclone, riot, insurrection of war, or by
the abandonment of the work by the workmen engaged therein, through no fault
of the Contractor, or by the discharge of all or any material number of
workmen in consequence of difficulties arising between the Contractor and
such workmen, or by the neglect, delay, or default it of any other
contractor of the town, then the Contractor may, within five (5) days after the
occurrence of the delay for which they claim allowance, notify the
Project Manager in writing, and thereupon, and otherwise, the Contractor
shall be allowed such additional time for the completion of the work,
as the Project Manager in his discretion shall award in writing, and his
decision shall be final and conclusive upon the parties. Such additional
time shall be the sole and exclusive remedy for any delay claimed by the
Contractor.
23. SALES TAX:
In accordance with the provisions of Special Act No. 77-98, as amended, and
Section 12-412(a) of the Connecticut General Statutes, sales of tangible
personal property and services to the Town are not subject to the Connecticut
Sales and Use Tax, and such tax shall not be included as part of the bid.
GENERAL CONDITIONS GC-6