27-06 Ridgefield Rec Center Rooftop HVAC Replacement Addendum 2

Location:	Connecticut
Posted:	Oct 21, 2026
Due:	Oct 22, 2026
Agency:	Town of Ridgefield
Type of Government:	State & Local
Category:	Z - Maintenance, Repair or Alteration of Real Property
Publication URL:	To access bid details, please log in.

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LEGAL NOTICE

The Town of Ridgefield invites all interested parties to submit sealed

bids on the following:

BID DUE DATE: October 22, 2026

BID DUE TIME: 11:00 am EDT

BID ITEM: Ridgefield Rec Center Rooftop HVAC Replacement

BID NUMBER: 27-06

Terms and conditions as well as the description of items being bid are stated in

the specifications. Specifications may be obtained at the following address:

Town of Ridgefield

David McFate

400 Main Street

Ridgefield, CT. 06877

(203) 431-2720

Bids shall be submitted via email to the following:

purchasing@ridgefieldct.gov

SUBJECT: 27-06 (Company Name) Bid Package

Bids must be received no later than the date and time stated above by

the Purchasing Director’s office via email. For further information,

please call David McFate at (203) 431-2720 or email at

purchasing@ridgefieldct.gov

Results may be viewed at https://www.ridgefieldct.gov/departments/

purchasing/bid_notices.php after the bid opening.

TOWN OF RIDGEFIELD

CONNECTICUT

BOARD OF SELECTMEN

INSTRUCTIONS TO BIDDERS

1. Bids shall be submitted via email to purchasing@ridgefieldct.gov. The time

stamp of the email shall be on or before the bid due date.

2. Withdrawals of or amendments to bids received later than the time and

date specified for bid opening will not be considered.

3. The Board of Selectpersons of the Town of Ridgefield reserves the right

to accept or reject any or all options, bids or proposals; to waive any

technicality in any bid or part thereof, and to accept any bid deemed to be

in the best interest of the Town of Ridgefield, Connecticut.

4. Bidders may be present at the opening of bids.

5. Bids may be held by the Town of Ridgefield for a period not to exceed

sixty (60) days from the opening of bids for the purpose of reviewing the

bids and investigating the qualifications of bidders prior to the awarding of

the contract.

6. Insurance requirements: must be submitted with the bid. This includes

any Hold Harmless requirements as well as Certificates of Insurance for

the full amounts specified. Unauthorized changes to these forms, i.e.

adding, striking out and/or changing any words, language or limits will

cause the bidder to be disqualified.

a. Please Note: Prior to the start of work, the Town of Ridgefield

and/or the Board of Education shall be endorsed on the

Contractor’s policies of insurance as additional insured. The

Contractor shall obtain a policy of insurance, with minimum limits of

liability as specified containing an endorsement that covers this

agreement to indemnify, defend and hold harmless the Town/City

and/or Board of Education or any of their officers, employees,

agents, servants and volunteers. The Contractor shall obtain an

endorsement to said insurance policy stating that the Contractor’s

insurance is primary and any insurance obtained, or self insurance

provided, by the Town of Ridgefield and/or Board of Education is

excess. The Contractor’s insurance carrier will waive all rights of

subrogation against the Town of Ridgefield and/or Board of

Education, and all of their respective officers, employees, agents,

servants and volunteers. The Contractor shall furnish a copy of the

insurance policy that meets all of the above requirements before

any work or use of the property commences. Failure to do so will

result in disqualification of the Bid. There will be no exceptions.

7. Permits: It is the Contractor’s responsibility to obtain any necessary

permits prior to the start of construction. All work shall be completed in

compliance with the latest edition of the prevailing Federal and State of

Connecticut regulations, Town of Ridgefield Standards, or as set forth in

these specifications. Any local (Town of Ridgefield) permits will have the

permit fee waived.

8. Emergency Work: The Contractor shall file with the Project Manager a

telephone number of a person authorized by them who may be contacted

regarding emergency work at the job site that may be required during non-

working hours for reasons of public safety. The person shall be readily

available and have full authority to deal with any emergency that may

occur.

9. Sales Tax: In accordance with the provisions of Special Act No. 77-98, as

amended, and Section 12-412(a) of the Connecticut General Statutes,

sales of tangible personal property and services to the Town are not

subject to the Connecticut Sales and Use Tax, and such tax shall not be

included as part of the bid.

10.Contractor’s Qualification Statement: The Contractor’s Qualification

Statement must be filled out as part of the bid package and the experience

and references listed therein will be one to the determining factors in the

awarding of the bid.

11. Hold Harmless Agreement: In order for the bid to be considered valid,

the Contractor must sign the enclosed hold harmless agreement. Bids

submitted without the signed hold harmless agreement will be rejected.

12. Prevailing Wage Rates: This project is subject to the

State of Connecticut prevailing wage rate requirements.

13. SBE/MBE and Contract Compliance Requirements: This project is not

subject to State of Connecticut SBE/MBE set aside and contract

compliance requirements.

14. Bonds: Bonds are not required for this project.

15. Time of Completion: Work shall be completed during appropriate window

during spring 2027. Awarded contractor shall coordinate exact scheduling

details with the Department of Parks and Recreation.

16. Weather Delays: Weather delays shall be determined by the Town based

upon conditions unsuitable for proper preparation or application.

17. Project Location: The project is located at the Ridgefield Recreation

Center, 195 Danbury Rd, Ridgefield CT. Contractors intending to submit a

bid must familiarize themselves with the project location. Contractors

wishing to submit a bid must attend the MANDATORY pre-bid site meeting.

18. Bid Schedule:

a. RFB Issued: September 22, 2026

b. Mandatory Pre-bid Meeting: Wednesday October 7, 2026 at

9:00, 195 Danbury Rd, Ridgefield CT

c. RFI’s Due: Thursday October 15, 2026 at 11:00 AM

d. Proposals Due: Thursday October 22, 2026 at 11:00 AM

19. RFB Submissions: The following items shall be submitted for a RFB to be

considered complete:

(a) Project Cost and Schedule

(b) Hold Harmless Agreement

(d) Contractor’s List of Subcontractors

(e) Contractor's Certificates of Insurance

20. Requests for Information: Questions or requests for information must be

submitted in writing. All questions or requests for information shall be

submitted to David McFate, Purchasing and Finance Manager, at

purchasing@ridgefieldct.gov.

GENERAL CONDITIONS

1. CONTRACTOR'S UNDERSTANDING:

It is understood and agreed that the Contractor has, by careful examination,

satisfied himself as to the nature and location of the work, the conformation of

the ground, the character quality and quantity of materials to be encountered, the

character of equipment and facilities needed preliminary to and during the

prosecution of the work, the general and local conditions, and all other matters

which can in any way affect the work under this Contract. No verbal agreement

or conversation with any officer, agent or employee of the Owner, either before

or after the execution of this contract, shall affect or modify any of the terms or

obligations herein contained.

2. DEFINITIONS:

OWNER:

PROJECT MANAGER:

CONTRACTOR:

The word "Owner" when it appears in the

Contract Documents shall mean The Town of

Ridgefield, Connecticut.

The title "Project Manager" when it appears

in the contract Documents shall mean: Denis

DiPinto, Director of Parks and Recreation, or

his specifically designated Agent.

The word "Contractor" when it appears in the

Contract Documents shall mean the party to

whom the Contract has been awarded.

3. MATERIALS, APPLIANCES AND EMPLOYEES:

Unless otherwise stipulated, the Contractor shall provide and pay for all

materials, labor, water, tools, equipment, light, power, transportation and other

facilities necessary for the execution and completion of the work. Unless

otherwise specified, all materials shall be new and both workmanship and

materials shall be of good quality. The Contractor shall, if required, furnish

satisfactory evidence as to the kind and quality of materials.

The Contractor shall at all times endorse strict discipline and good order among

their employees, and shall not employ on the work any unfit person or any one

not skilled in the work assigned to him.

GENERAL CONDITIONS

GC-1

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

27-06 Ridgefield Rec Center Rooftop HVAC Replacement Addendum 2

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