Cleaning Supplies for Fayette County Public Schools (RFP 26-025-075)

Cleaning Supplies for Fayette County Public Schools
Request for Proposals No. 26-025-075
Georgia Procurement Registry Event No. PE-65615-NONST-2026-000000102
NOTICE TO VENDORS
Brief Description of Need: Fayette County Public Schools is seeking firm pricing to provide
and deliver cleaning supplies, as outlined within this solicitation.
Service Location(s): Multiple Locations
Complete solicitation documents may be obtained at www.fcboe.org. FCPS is not responsible
for respondents and/or subcontractors not obtaining the information provided through the full
set of contract documents.
Responses must be submitted via email, mail/parcel delivery, or hand delivery to the Fayette
County Public Schools office located at Facilities Services and directed to Jamie Marrero,
Purchasing Associate. Envelopes should be sealed and marked conspicuously on the front with
the solicitation name and number above.
SUBMISSION - BY HAND, MAIL OR COMMON COURIER
Fayette County Public Schools
ATTN: Jamie Marrero, Purchasing Department
Facilities Services
939 Goza Road, Fayetteville, Georgia 30215
SUBMISSION - BY EMAIL to: marrero.jamie@fcboe.org
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Cleaning Supplies for Fayette County Public Schools (RFP 26-024-075)
Objective
Fayette County Public Schools (hereinafter FCPS or the District) is soliciting proposals via this
Request for Proposals (hereinafter RFP) from interested and qualified respondents to provide
and deliver cleaning supplies, as specified within this solicitation, to multiple facilities within the
Fayette County School District on a monthly basis.
As is more fully explained in this RFP, an award, if made, will be made to the responsible and
responsive respondent who provides the best solution to the described need, taking into
consideration multiple evaluation factors as determined by the FCPS and defined herein.
It is the respondent's responsibility to address all elements of this RFP. Any respondent failing to
meet the terms and conditions herein may suffer a reduction in their evaluation score up to a
complete rejection of their proposal.
Responses Due
Responses to this request for proposals are due no later than the date and time specified in the
timeline of events either physically or electronically to the FCPS Purchasing Department located
at Facilities Services, 939 Goza Road, Fayetteville, Georgia 30215. Proposals received after the
specified date and time will not be considered.
Section A: Instructions to Respondents
1. Designated Representative
1.1. The FCPS Purchasing Department has designated the following staff member as
the representative of the Department and District during the solicitation process:
Jamie Marrero
2. Communication Restriction
2.1. From the date of issuance of this RFP until an award is made all communications
must be through the designated representative listed above.
2.1.1. Failure to comply with this restriction or attempts to communicate with
other Fayette County Public Schools staff may result in rejection of your
proposal.
3. Respondent Registration
3.1. Respondents are encouraged to register with the designated representative listed
above via email after reviewing this solicitation.
3.2. Respondents who register will automatically receive an email update with
additional documents such as addenda and be notified of award issuance, even
if they choose not to submit a proposal.
4. Schedule of Events
4.1.
RFP Released Friday, April 3, 2026
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Cleaning Supplies for Fayette County Public Schools (RFP 26-024-075)
Respondent Questions Due Tuesday, April 14, 2026
Addenda Issued (if applicable) Friday, April 17, 2026
Proposals Due Before 9:00AM(ET), Wednesday, April 22, 2026
5. Georgia Open Records Act Compliance (O.C.G.A. 50-18-70)
5.1. This solicitation and any resulting responses, evaluations, contracts, agreement,
or purchase orders are subject to the Georgia Open Records Act and may be
released publicly.
5.2. Pursuant to the act, for any records or documents marked as "confidential" or
"trade secrets" the respondent must submit and attach to the records an affidavit
affirmatively declaring that specific information in the records constitutes trade
secrets according to O.C.G.A. 10-1-761.
5.2.1. Failure to attach such an affidavit will result in the record being
considered public and subject to release under the Georgia Open Records
Act.
5.2.2. If FCPS determines that the specifically identified information does not
constitute a trade secret, it shall notify the entity submitting the affidavit
of its intent to disclose the information within ten days unless prohibited
from doing so by an appropriate court order.
5.2.3. In the event the entity wishes to prevent disclosure of the requested
records, the entity may file an action in superior court to obtain an order
that the requested records are trade secrets exempt from disclosure. The
entity filing such action shall serve the requestor with a copy of its court
filing.
5.2.4. If the agency determines that the specifically identified information does
constitute a trade secret, the agency shall withhold the records, and the
requester may file an action in superior court to obtain an order that the
requested records are not trade secrets and are subject to disclosure.
6. Solicitation Documents and Forms
6.1. Documents and forms required for submission as part of this RFP can be found
on the FCPS Purchasing Department website.
6.2. Failure to include required submissions listed herein may result in a rejection of
the proposal.
6.3. A list of required forms is contained herein and additional submissions may be
required per the specifications contained herein.
7. Proposal Delivery
7.1. Proposals should be sent to the FCPS Purchasing Department and must be
received before the proposal due date and time specified in the solicitation.
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Cleaning Supplies for Fayette County Public Schools (RFP 26-024-075)
7.2. Proposals may be submitted electronically, by mail, or hand-delivered to the
LaFayette Educational Center, Building A, 205 LaFayette Avenue, Fayetteville,
Georgia 30214, Attention: Purchasing Department.
7.3. No faxed or telephone proposals will be accepted or considered.
7.4. Proposals may be emailed to the designated representative if meeting the
following guidelines:
7.4.1. Emailed proposals must be in a consistent, clear, and readable format
and complete. (Adobe PDF format is preferred unless specified
otherwise)
7.4.2. All proposal documents should be bound in one document. Multiple
separate documents may result in evaluation score reductions.
8. Attachments
8.1. Any specification listed with "Must Include Attachment" should include a
document within the proposal conforming to standards set forth.
8.2. All attachments must be clearly marked and labeled using the following format:
Attachment #, Solicitation Reference, Respondent Name, Solicitation Title, and
Number.
9. Proposal Format Requirements
9.1. The proposal should be typed and legible as well as formatted to comply with
accessibility standards (refer to ADA and Section 508 compliance).
9.2. The solicitation document has been carefully organized. All sections,
specifications/requirements, and appendices are numbered; therefore proposals
should be organized in the same manner referencing the solicitation document
when necessary.
9.3. Proposals must be submitted with the following sections clearly identified and
delineated:
9.3.1. Letter of Interest
9.3.2. Technical Proposal
9.3.3. Qualifications and Experience
9.3.4. References
9.3.5. Price/Cost
10. Multiple Proposals from the Same Respondent
10.1. Respondents may submit more than one proposal when offering multiple
alternatives.
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Cleaning Supplies for Fayette County Public Schools (RFP 26-024-075)
10.2. Proposals must be separate and each should conform to all terms and
conditions within the solicitation.
10.3. Proposals must be labeled separately so as to easily identify different proposals
from the same respondent.
Section B: Scope of Work and Specifications
1. Background and Project Overview
1.1. The purpose and intent of this request for proposal is to secure firm pricing to
provide and deliver cleaning supplies, as outlined in this solicitation, to multiple
locations within the Fayette County School District on a monthly basis. The
supplies listed include brand specific, no alternatives will be considered.
2. Design/Technical Requirements and Specifications
2.1. Granular/Powder Odor Control
2.1.1. Big D Industries Granular Deodorant, Lemon, 16oz, Shaker Can
2.1.1.1. Manufacturer Item#: 150
2.1.1.2. Units per Case: 12
2.1.1.3. Brand specific
2.2. Powder Cleaner
2.2.1. Comet 21 oz All Purpose Abrasive Powder Cleaner with Bleach
2.2.1.1. Manufacturer Item#: 85749608811
2.2.1.2. Unit: 1 Canister
2.2.1.3. Brand specific
2.3. Graffiti Wipes
2.3.1. Graffiti wipes must remove/effectively clean up paint, permanent marker,
ink, crayon, and adhesive from multiple surfaces.
2.3.1.1. Units per Container: 40 wipes
2.3.1.2. Units per Case: 6
2.3.1.3. Not brand specific
2.4. Air Freshener (Aerosol)
2.4.1. 16 oz Aerosol Spray Air Freshener
2.4.1.1. Unit Size: 16 oz
2.4.1.2. Units per Case: 12
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Cleaning Supplies for Fayette County Public Schools (RFP 26-024-075)
2.4.1.3. Scent: Not Specific (Provide scent options)
2.4.1.4. Not brand specific
2.5. Multi Surface Cleaner
2.5.1. Pledge Multi Surface Cleaner Aerosol 9.7oz Fresh Citrus
2.5.1.1. Manufacturer Item#: 336276
2.5.1.2. Units per Case: 6
2.5.1.3. Brand Specific
2.6. Gum Remover
2.6.1. Fast Freezing Quick Cleaning Gum Remover Aerosol (Non-Residue
Forming)
2.6.2. Unit Size: 6-7 oz
2.6.3. Units per Case: 12
2.6.4. Not brand specific
2.7. Acid Tile/Grout Cleaner
2.7.1. Phosphoric Acid Based Tile/Grout Cleaner
2.7.2. Unit Size: Gallon
2.7.3. Units per Case: 4
2.7.4. Not brand specific
2.8. Power Cleaner & Graffiti Remover & Degreaser (Krud Kutter)
2.8.1. Super Concentrated Cleaner, Degreaser/Stain Remover, Water Based
2.8.2. Unit Size: 32 oz
2.8.3. Units per Case: 12
2.8.4. Not brand specific
2.9. Laundry Detergent
2.9.1. Low Sud Industrial Powder Laundry Detergent
2.9.2. Unit Size: 40lb Pail
2.9.3. Units per Case: 3
2.9.4. Not brand specific
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Cleaning Supplies for Fayette County Public Schools (RFP 26-024-075)
2.10. Acid Bathroom Disinfectant
2.10.1. EcoLab 73 Disinfecting Acid Bathroom Cleaner
2.10.2. Manufacturer Item#: 6101039
2.10.3. Unit Size: 1.3L
2.10.4. Units per Pack: 2
2.10.5. Brand Specific
2.11. Multi Surface Cleaner
2.11.1. EcoLab 42 Rapid Multi Surface Disinfectant Cleaner
2.11.2. Manufacturer Item#: 6102258
2.11.3. Unit Size: 1.3L
2.11.4. Units per Pack: 2
2.11.5. Brand Specific
2.12. Odor Eliminator
2.12.1. EcoLab 77 Bio-Enzymatic Odor Eliminator
2.12.2. Manufacturer Item#: 6101023
2.12.3. Unit Size: 1.3L
2.12.4. Units per Pack: 2
2.12.5. Brand Specific
2.13. Neutral Cleaner
2.13.1. EcoLab 34 High Performance Ultra Concentrated Neutral Floor Cleaner
2.13.2. Manufacturer Item#: 6100082
2.13.3. Unit Size: 1.3L
2.13.4. Units per Pack: 2
2.13.5. Brand Specific
2.14. Floor Cleaner
2.14.1. EcoLab 35 MAXX Dual Action Floor Cleaner (Bright Speed)
2.14.2. Manufacturer Item#: 6100433
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Cleaning Supplies for Fayette County Public Schools (RFP 26-024-075)
2.14.3. Unit Size: 1.3L
2.14.4. Units per Pack: 2
2.14.5. Brand Specific
2.15. Items listed within this solicitation are required to be stock items for responding
vendor
2.15.1. See Section 3.1.2.2. in reference to potential backorders
3. Performance and Service Requirements
3.1. Delivery Locations
3.1.1.
Property Name Address
Bennetts Mill Middle 210 Lester Road, Fayetteville, GA 30215
Braelinn Elementary 975 Robinson Road, Peachtree City, GA 30269
Cleveland Elementary 190 Lester Road, Fayetteville, GA 30215
COI - Peachtree Parkway 250 Peachtree Pkwy, Peachtree City, GA 30269
Crabapple Lane Elementary 450 Crabapple Lane, Peachtree City, GA 30269
Facilities Services 939 Goza Road, Fayetteville, GA 30215
Fayette County High 1 Tiger Trail, Fayetteville, GA 30214
Fayette Life Academy 450 Grady Avenue, Fayetteville, GA 30214
Fayetteville Elementary 490 Hood Avenue, Fayetteville, GA 30214
Flat Rock Elementary 325 Jenkins Road, Tyrone, GA 30290
Huddleston Elementary 200 McIntosh Trail, Peachtree City, GA 30269
Inman Elementary 677 Inman Road, Fayetteville, GA 30215
J.C. Booth Middle 250 Stagecoach Road, Peachtree City, GA 30269
Kedron Elementary 200 Kedron Drive, Peachtree City, GA 30269
Lafayette Educational Center 205 LaFayette Avenue, Fayetteville, GA 30214
McIntosh High 201 Walt Banks Road, Peachtree City, GA 30269
North Fayette Elementary 609 Kenwood Road, Fayetteville, GA 30214
Oak Grove Elementary 200 Log House Road, Peachtree City, GA 30269
Operations/FIS 440 Hood Avenue, Fayetteville, GA 30214
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Cleaning Supplies for Fayette County Public Schools (RFP 26-024-075)
Peachtree City Elementary 201 Wisdom Road, Peachtree City, GA 30269
Peeples Elementary 153 Panther Path, Fayetteville, GA 30215
Rising Star Middle 183 Panther Path, Fayetteville, GA 30215
Robert J. Burch Elementary 330 Jenkins Road, Tyrone, GA 30290
Sandy Creek High 360 Jenkins Road, Tyrone, GA 30290
Sara Harp Elementary 1650 GA-85, Fayetteville, GA 30215
Spring Hill Elementary 100 Bradford Square, Fayetteville, GA 30215
Starr's Mill High 193 Panther Path, Fayetteville, GA 30215
Transportation/Bus Shop 939 Goza Road, Fayetteville, GA 30215
Whitewater High 100 Wildcat Way, Fayetteville, GA 30215
Whitewater Middle 1533 GA-85, Fayetteville, GA 30215
3.1.2. Respondent is responsible for providing all items listed within this
solicitation to each location on a monthly basis.
3.1.2.1. Items proposed must be instock items
3.1.2.2. Substitutions will not be allowed after award without expressed
evaluation and consent of Fayette County Public Schools
3.1.3. Respondent will be responsible for collaborating with Facilities Services
on ordering and invoicing procedures through the contract duration
3.1.4. Respondent must provide logistical support to ensure effective
communication with Facilities Services
Section C: Evaluation of Proposals
1. Evaluation Committee
1.1. All proposals deemed responsive will be evaluated by a review committee
composed of project administrators and end-users.
1.2. Criterions based on qualifications and experience, a submitted proposal, and
price/cost will be used in the evaluation process.
2. Evaluation Methodology
2.1. The committee will perform a complete evaluation and verification process on a
rating system of required proposal components contained herein based on an
"Excellent", "Good", "Fair", or "Poor" rating.
2.1.1. Excellent ratings will be issued four (4) points. Excellent ratings are
issued when the proposed solution fully complies with the requirements
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Cleaning Supplies for Fayette County Public Schools (RFP 26-024-075)
of the specification and can be used as the high mark during the
evaluation process.
2.1.2. Good ratings will be issued three (3) points. Good ratings are issued when
the proposed solution partially complies with the requirements of the
specification but meets the intended goals of the project.
2.1.3. Fair ratings will be issued either two (2) points or one (1) point. Fair
ratings are issued when the proposed solution partially complies with the
requirements of the specification but requires modification to meet the
intended goals of the project.
2.1.4. Poor ratings will be issued zero (0) points. Poor ratings are issued when
the proposed solution does not comply with the requirements of the
specification or the specification is not addressed at all.
2.2. Cost will be evaluated on a weighted scale with the lowest cost receiving the
most available points and other respondent's cost evaluated against lowest cost
by percentage.
2.3. The committee will be the sole and final determiner of awarded points and
whether or not a proposed solution complies with the specifications and
intended goals of the project.
3. Interviews and Presentations
3.1. Post-proposal interviews and presentations may be required, in person at the
committee's direction or desire.
3.2. Submission of a proposal does not guarantee an interview or presentation.
3.3. Selection for interviews and presentations is at the sole discretion of the
evaluation committee.
4. Contract Award and Negotiations
4.1. The evaluation committee will issue a recommendation to award following the
outcome of its evaluation process.
4.2. The committee reserves the right to reject any or all bids.
4.3. A recommendation to award does not guarantee a contract. Final approval from
the Superintendent and/or Board of Education may be required.
4.4. Following a recommendation to award, the Superintendent or their designee may
engage in final negotiations with the selected respondent.
Section D: General Terms and Conditions
The FCPS General Terms and Conditions are posted on the Purchasing Department website
under the heading of Vendor Terms, Conditions, and Forms and attached to this solicitation. By
submission of a proposal, the respondent acknowledges they have read and understood these
General Terms and Conditions as well as any terms and conditions contained herein.
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