Public Art On-Call Maintenance and Fabrication Services for City of Raleigh

Location:	North Carolina
Posted:	Sep 1, 2026
Due:	Sep 21, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services V - Transportation, Travel and Relocation Services
Solicitation No:	274-1PRCR-RaleighArts-FY27-OnCallMaint-FabCOR
Publication URL:	To access bid details, please log in.

Solicitation Number:	274-1PRCR-RaleighArts-FY27-OnCallMaint-FabCOR
Project Title:	Public Art On-Call Maintenance and Fabrication Services for City of Raleigh
Description:	The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which to enter into Master Service Agreements (MSA) for the following on-call maintenance and fabrication services: •Public Art Custom Fabrication •Pulic Art Installation •Public Art Consultation •Public Art Maintenance and Repair •Utilities and Footers related to Public Art Installation
Opening Date:	9/21/2026 5:00 PM
Posted Date:	9/1/2026
Status:	Open
Department:	CITY OF RALEIGH


Solicitation Number * 274-1PRCR-RaleighArts-FY27-OnCallMaint-FabCOR	Department CITY OF RALEIGH	Status Reason Open
Opening Date 2026-09-21T17:00:00.0000000	Posted Date * 2026-09-01T13:23:51.0000000Z	Primary Commodity Code Art
Mandatory Conference/Site Visit — —	Special Instructions Kelly McChesneyPublic Art Director Email: Kelly.McChesney@raleighnc.gov	Solicitation Type * RFP
Owner Nikolai Merza
Description The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which to enter into Master Service Agreements (MSA) for the following on-call maintenance and fabrication services: •Public Art Custom Fabrication •Pulic Art Installation •Public Art Consultation •Public Art Maintenance and Repair •Utilities and Footers related to Public Art Installation

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Request for Proposals #1PRCR-RaleighArts-FY27-OnCallMaint-

FabCOR

Title: Public Art On-Call Maintenance and Fabrication Services

for City of Raleigh

Issue Date: August 31, 2026

Due Date: Monday, September 21, 2026 no later than 5:00PM EST

*LATE PROPOSALS WILL NOT BE ACCEPTED*

Issuing Department: PRCR

Direct all inquiries concerning this RFP to:

Kelly McChesney

Public Art Director

Email: Kelly.McChesney@raleighnc.gov

(v.09/15/25)

Table of Contents

1. Introduction.............................................................................................. 2

1.1 Purpose ............................................................................................. 2

1.2 Background........................................................................................ 2

1.3 RFP Timeline ..................................................................................... 2

1.4 Pre-Proposal Conference .................................................................. 3

1.5 Proposal Question ............................................................................. 3

1.6 Proposal Submission Requirements & Contact Information .............. 4

1.7 Business Engagement & Opportunities ............................................. 4

1.8 Rights to Submitted Material.............................................................. 4

1.9 Communications ................................................................................ 5

1.10 Lobbying ............................................................................................ 5

1.11 Conflicts of Interest ............................................................................ 5

1.12 Proposer Expenses ........................................................................... 6

1.13 Proposer Acceptance ........................................................................ 6

2. Proposals ................................................................................................. 6

2.1 Request for Proposals Required Document Format .......................... 7

2.2 RFP Documents ................................................................................ 8

3. Proposal Evaluation ................................................................................ 9

3.1 Proposal Evaluation Criteria ........................................................... 10

3.2 Final Selection ................................................................................. 10

3.3 Notice to Proposers Regarding RFP Terms & Conditions ............... 10

3.4 Contract Term…………………………………………………………….10

4. Scope of Services.................................................................................. 10

Appendix I – Proposal Cost Form ................................................................... 13

Appendix II – Proposer Questionnaire ........................................................... 15

Appendix III – Reference Questionnaire (Instructions) ................................. 16

Appendix III – Reference Questionnaire Form ............................................... 17

Appendix IV – Sample Contract ...................................................................... 19

Appendix V – Exceptions to RFP………………………………………….……….28

Appendix VI – Company Profile Form………………………………….…………30

1 INTRODUCTION

1.1 Purpose

The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which to

enter into Master Service Agreements (MSA) for the following on-call maintenance and

fabrication services:

• Public Art Custom Fabrication

• Pulic Art Installation

• Public Art Consultation

• Public Art Maintenance and Repair

• Utilities and Footers related to Public Art Installation

The MSA will serve as an umbrella contract under which work will be performed for the City as

needed, on an on-call basis, as described on a Purchase Order. A separate Purchase Order will

be issued when work is needed and provide the specific scope, cost, and details for each work

assignment under the MSA

A detailed scope of services is provided in Section 4 of this document.

All information related to this solicitation, including any addenda, will be posted to the North

Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/.

All questions related to this solicitation must be submitted in writing (via email) to the following

individual – questions submitted via telephone will not be answered:

Contact Name

Email Address

Kelly McChesney

Kelly.McChesney@raleighnc.gov

1.2 Background

The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing

areas in the country. A great economy, top educational institutions, and exceptional health care

facilities are some of the characteristics that attract people to the triangle area. The mild

climate, diverse work force and proximity to Research Triangle Park combine to make

Raleigh a great place to live.

This On-Call Service Agreement will support Parks, Recreation and Cultural Resources -

Raleigh Arts to provide on-call and emergency services for City-Owned public art. The work

performed under the MSA will be to maintain City-owned public artwork, fabricate public art

in accordance to an approved artist design, provide public art consultation with City staff and

public artists, and provide public art installation services.

1.3 Request for Proposal (RFP) Timeline

Provided below is a list of the anticipated schedule of events related to this solicitation. The City

of Raleigh reserves the right to modify and/or adjust the following schedule to meet the needs of

the service. All times shown are Eastern Time (EST):

RFP Process

Date and Time

RFP Date

August 31, 2026

Pre-Proposal Meeting/Site-Visit

(if required)

N/A

Deadline for Written Questions

September 8, 2026

City Response to Questions

(anticipated)

September 10, 2026

Proposal Due Date and Time

September 21, 2026, no later than 5:00pm

Evaluation Meeting

(anticipated)

September 25, 2026

Selection Announced

(tentative)

September 28, 2026

1.4 Pre-Proposal Conference

If the City of Raleigh elects to conduct a Pre-Proposal Conference or Site Visit, attendance by

prospective proposers is strongly encouraged but is not mandatory. Prospective Proposers are

encouraged to submit written questions in advance. Date, time, and location of pre-proposal

conference is shown above in the RFP Timeline (Section 1.3).

1.5 Proposal Questions

Requests for clarification and questions to this RFP must be received by the City not later than

the date shown above in the RFP Timeline (Section 1.3) for the submittal of written inquires. The

firm’s failure to request clarification and submit questions by the date in the RFP Timeline above

shall be considered to constitute the firm’s acceptance of all City’s terms and conditions and

requirements.

The City shall issue addenda reflecting questions and answers to this RFP, if any, and shall be

posted to North Carolina electronic Vendor Portal (eVP). No information, instruction or advice

provided orally or informally by any City personnel, whether made in response to a question or

otherwise in connection with this RFP, shall be considered authoritative or binding. Proposers

can only rely on written material contained in an Addendum to this RFP.

It is important that all Proposers submitting to this RFP periodically check eVP for any

Addenda. It is the Proposers responsibility to ensure that all addenda have been reviewed

and, if required signed and returned.

All questions related to this solicitation must be submitted in writing (via email) to the following

individual – questions submitted via telephone will not be answered:

Contact Name

Kelly McChesney

Victoria Mockock

Email Address

Kelly.McChesney@raleighnc.gov

Victoria.Mocock@raleighnc.gov

1.6 Proposal Submission Requirements and Contact Information

Proposals must follow the format as defined in Section 2 (PROPOSALS), and be addressed and

submitted as follows:

DELIVERED BY US POSTAL SERVICE

MAIL:

City of Raleigh

ATTN: Victoria Mockock

P.O. Box 590

Raleigh, NC 27601

RFP No. 1PRCR-RaleighArts-FY27-

OnCallMaint-FabCOR

DELIVERED BY OTHER DEIVERY

SERVICES:

City of Raleigh

ATTN: Kelly McChesney

Email: Kelly.McChesney@raleighnc.gov

127 W Hargett St, 408, Raleigh, NC 27601

RFP No. 1PRCR-RaleighArts-FY27-

OnCallMaint-FabCOR

Proposals must be in a single PDF document if sent by email or enclosed in an envelope or

package and clearly marked with the name of the submitting company, the RFP number and

the RFP Title if a hardcopy is mailed or delivered.

Proposers must submit:

A. one (1) signed original (if mailed);

B. one (1) electronic version of the signed proposal.

The electronic version of the Proposal must be submitted as a viewable and printable Adobe

Portable Document File (PDF) on a USB Flash Drive. Both hard copy and electronic versions

must be received by the City on or before the RFP due date and time provided in RFP Timeline

(Section 1.3). Proposals received after the RFP due date and time will not be considered and will

be returned unopened to the return address on the submission envelope or package.

Proposers must respond to the entire Request for Proposals (RFP). Any incomplete

proposal may be eliminated from competition at the discretion of the City of Raleigh. The

City reserves the right to reject any or all proposals for any reason and to waive any informality it

deems in its best interest.

Proposals that arrive after the due date and time will not be accepted or considered for any reason

whatsoever. If the firm elects to mail in its response, the firm must allow sufficient time to ensure

the City’s proper receipt of the package by the time specified in the RFP Timeline (Section 1.3).

Regardless of the delivery method, it is the responsibility of the firm to ensure that their proposal

arrives at the designated location specified in this Section by the due date and time specified in

the RFP Timeline (Section 1.3).

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Public Art On-Call Maintenance and Fabrication Services for City of Raleigh

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