54-TJK-01-PR31873, Dare Roanoke Island Janitorial and Grounds
| Location: | North Carolina |
|---|---|
| Posted: | Apr 29, 2026 |
| Due: | May 20, 2026 |
| Agency: | Division of Highways |
| Type of Government: | State & Local |
| Category: |
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| Publication URL: | To access bid details, please log in. |
Attachment Preview
Bid No. 54-TJK-01-PR31873
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Dare County Roanoke Island Janitorial / Grounds
STATE OF NORTH CAROLINA
DEPARTMENT OF TRANSPORTATION
REQUEST FOR PROPOSAL
DATE AND TIME OF BID OPENING: MAY 20, 2026 AT 2:00 P.M.
BID QUESTIONS:
MAY 6, 2026 AT 5:00 P.M.
BID PROPOSAL NO.:
54-TJK-01-PR31873
WBS ELEMENT NO.:
1RE.1028181
COUNTY:
DARE – DIVISION 1
LOCATION:
US 64/264 NEAR MANTEO ON ROANOKE ISLAND
TYPE OF WORK:
CUSTODIAL OPERATIONS AND MAINTENANCE OF REST
AREA INCLUDING LAWN AND GROUNDS MAINTENANCE
DATE OF AVAILABILITY:
JULY 1, 2026
COMPLETION DATE:
JUNE 30, 2027
SMALL BUSINESS CERTIFICATION MANDATORY
Bid No. 54-TJK-01-PR31873
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Dare County Roanoke Island Janitorial / Grounds
PROPOSAL
FOR THE CONSTRUCTION OF
BID NO. 54-TJK-01-PR31873 IN DARE COUNTY – DIVISION 1, NORTH CAROLINA
APRIL 29, 2026
DEPARTMENT OF TRANSPORTATION,
RALEIGH, NORTH CAROLINA
The Bidder has carefully examined the location of the proposed work to be known as BID NO 54-TJK-01-
PR31873; has carefully examined the plans and specifications, which are acknowledged to be part of the proposal,
the special provisions, the proposal, the form of contract; and thoroughly understands the stipulations, requirements
and provisions. The undersigned bidder agrees to be bound upon his execution of the bid and subsequent award to
him by the Department of Transportation in accordance with this proposal. Payment and performance bonds are
not required on this project. The undersigned Bidder further agrees to provide all necessary machinery, tools, labor,
and other means of construction; and to do all the work and to furnish all materials, except as otherwise noted,
necessary to perform and complete the said contract in accordance with the 2024 Standard Specifications for Roads
and Structures by the dates(s) specified in the Project Special Provisions and in accordance with the requirements
of the Engineer, and at the unit or lump sum prices, as the case may be, for the various items given on the sheets
contained herein.
The Bidder shall provide and furnish all the materials, machinery, implements, appliances and tools, and perform the
work and required labor to construct and complete State Highway BID NO. 54-TJK-01-PR31873, for the unit or
lump sum prices, as the case may be, bid by the Bidder in his bid and according to the proposal, plans, and
specifications prepared by said Department, which proposal, plans, and specifications show the details covering this
project, and hereby become a part of this contract.
The published volume entitled North Carolina Department of Transportation, Raleigh, Standard Specifications for
Roads and Structures, January 2024 with all amendments and supplements thereto, is by reference incorporated into
and made a part of this contract; that, except as herein modified, all the construction and work included in this contract
is to be done in accordance with the specifications contained in said volume, and amendments and supplements
thereto, under the direction of the Engineer.
If the proposal is accepted and the award is made, the contract is valid only when signed either by the Contract Officer
or such other person as may be designated by the Secretary to sign for the Department of Transportation. The
conditions and provisions herein cannot be changed except over the signature of the said Contract Officer or Division
Engineer.
The quantities shown in the itemized proposal for the project are considered to be approximate only and are given as
the basis for comparison of bids. The Department of Transportation may increase or decrease the quantity of any
item or portion of the work as may be deemed necessary or expedient.
An increase or decrease in the quantity of an item will not be regarded as sufficient ground for an increase or decrease
in the unit prices, nor in the time allowed for the completion of the work, except as provided for the contract.
Bid No. 54-TJK-01-PR31873
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Dare County Roanoke Island Janitorial / Grounds
TABLE OF CONTENTS
PROJECT SPECIAL PROVISIONS
Project
Scope of Contract
Mandatory Pre-Bid
Bid Questions
Small Business Enterprise (SBE) Contract
Prequalification
Contract Time and Completion Date
Alternate Bid Item for Reduced Staffing during Budget Restrictions
Performance Guarantee
Authority of the Engineer
Award of Contract
Insurance
Subletting of Contract
Performance of Work
Temporary Suspension of Work
Site Investigation and Representation
Contract Cancellation Policies
Legal Relations and Responsibility to Public
Custodial Operations and Maintenance of Rest Area
Project Pre-Work Conference
Personnel Requirements
Supervisor
General Requirements
Safety and Accident Protection
Mandatory Wage Rate
Materials, Supplies and Equipment
Repairs
Uniforms
Cleaning Schedule
Routine Repairs
Emergency Janitorial Supply and Repair Parts List
Use of Rest Areas
Water System Maintenance
Maintenance of Grounds
Trash/Recycling Collection/Disposal
Lawns
Edging/Trimming/Mowing
Plantings
Pesticide Usage
Clean Up
Plant and Pest Quarantines
Cooperation Between Contractors
Damages
Department Responsibilities
Performance of Work
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Bid No. 54-TJK-01-PR31873
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Dare County Roanoke Island Janitorial / Grounds
PROJECT SPECIAL PROVISIONS (cont’d.)
Standard Compensation Reductions for Rest Area Personnel,
Supplies and Procedures for each Rest Area Site
Daily Compensation Reductions for each Rest Area Site
Notification of Rest Area Contract Non-Compliance
Compensation
Basis of Payment
Non-Scheduled Work
Laws
Title VI and Nondiscrimination
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PROJECT SPECIAL PROVISION FORMS
Supervisor’s Weekly Work Log
Supervisor’s On-The-Job Training Record
Employee Monthly Work Log, Custodians and Supervisor
Rest Area Illegal Activity Log
Grounds Maintenance Work Log
Phone Use Policy
Rest Area Water Reading Monthly Report
Rest Area Lighting Inspection Sheet
Rest Area Recycling Program Monthly Report
Rest Area Contract Maintenance Janitorial Supplies (Sample)
Rest Area Contract Maintenance Janitorial Supplies (Blank)
DBE-IS Form
Contractor National Criminal Background Check Certification
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INSTRUCTIONS TO BIDDERS
Bid Proposals
Preparation and Submission of Traditional Paper Bids
Opening of Bids
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BID SUBMITTAL PACKAGE
Cover Sheet
Contract Bid Form
Contractor’s Contact Information
Contractor’s Operations Plan
Listing of MB & WB Subcontractors
Contractor's Work Experience and References
Mandatory Minimum Wage Rate Requirement
Execution of Bid
Bid Submittal Package Checklist
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Bid No. 54-TJK-01-PR31873
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Dare County Roanoke Island Janitorial / Grounds
PROJECT SPECIAL PROVISIONS
PROJECT
Dare County Rest Area/Visitor Information Center (single) on US 64/264 near Manteo on Roanoke Island.
SCOPE OF CONTRACT
The North Carolina Department of Transportation (hereinafter referred to as “Department”) is seeking the services
of a janitorial/grounds maintenance company to provide custodial operations and maintenance of rest area
consisting of but not limited to an efficient janitorial and grounds service including labor, supervision, equipment
and supplies as specified herein. The intent of these specifications and requirements is to state and define the terms
and conditions under which the Contractor shall provide the management, supervision, and manpower capable of
performing work at the highest standards of janitorial excellence necessary to provide these services in a
professional and workmanlike manner. This document is intended as a benchmark of the Department’s minimum
standards for rest area janitorial maintenance.
The Department places significant value on the safety and treatment of travelers who visit rest areas. All travelers
are to be treated as customers and the Contractor shall emphasize safety and customer service at all times. The
provisions of the services required as part of this solicitation ultimately reflect upon the Department and the State of
North Carolina as a whole. This proposal, as written, is to be binding by the State and the Contractor.
MANDATORY PRE-BID
Please be advised that any references in the RFP to pre-bid language will not apply as a pre-bid will not be held for
this contract. If bidders have questions, they will be addressed in an addendum. The Bidder is encouraged to make
his/her own observations of the site to determine the items identified in this contract as the Contractor's
responsibility.
BID QUESTIONS
Purpose: Upon review of the bid documents, bidders may have questions to clarify or interpret the bid in order to
submit the best bid possible. To accommodate the Bid Questions process, bidders shall submit by email any such
questions no later than May 6, 2026 at 5:00 PM. A response to bidder questions will be in the form of an
addendum.
Instructions: Written questions shall be emailed to Teddy Kapera tjkapera@ncdot.gov by the date and time
specified above. Bidders will enter “54-TJK-01-PR31873 – Questions” as the subject for the email. Questions
received prior to the submission deadline date, the State’s response, and any additional terms deemed necessary by
the State will be documented and included in an addendum to be posted on Connect NCDOT:
https://connect.ncdot.gov/letting/Pages/Roadside-Environmental.aspx and on the electronic Vendor Portal
(eVP), https://evp.nc.gov. No information, instruction or advice provided orally or informally by any State
personnel, whether made in response to a question or otherwise in connection with this RFP, shall be considered
authoritative or binding. Bidders shall be entitled to rely only on written material contained in an Addendum to this
RFP.
The Contractor must sign the addendum signature page(s) where indicated and the entire addendum should be
returned with the bid package. Please return the entire addendum, but failure to return the executed signature
page(s) of the addendum may result in disqualification of bid.
SMALL BUSINESS ENTERPRISE (SBE) CONTRACT
The Department of Transportation does not exclude any person from participation in, deny any person the benefits
of, or otherwise discriminate against anyone in connection with the award and performance of any contract covered
by this program on the basis of race, color, sex, political affiliation/influence, or national origin.
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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