Administration of the Limited Repair Program

Location:	North Carolina
Posted:	Sep 1, 2026
Due:	Sep 29, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	J - Maintenance, Repair, and Rebuilding of Equipment
Solicitation No:	274-HCD-FY27-2
Publication URL:	To access bid details, please log in.

Solicitation Number:	274-HCD-FY27-2
Project Title:	Administration of the Limited Repair Program
Description:	Administration of the Limited Repair Program: Administer the Limited Repair Program (the “Program”), a home repair program that provides zero-interest, forgivable loans up to $20,000 to low-income homeowners for the purpose of making home repairs that address threats to the occupants’ health and/or safety. The City is soliciting proposals from agencies interested in the management of the program, client intake, inspections, bid specification and preparation, coordination of the bid process construction oversight, billings, and closeouts.
Opening Date:	9/29/2026 4:00 PM
Posted Date:	9/1/2026
Status:	Open
Department:	CITY OF RALEIGH


Solicitation Number * 274-HCD-FY27-2	Department CITY OF RALEIGH	Status Reason Open
Opening Date 2026-09-29T16:00:00.0000000	Posted Date * 2026-09-01T13:18:56.0000000Z	Primary Commodity Code Management support services
Mandatory Conference/Site Visit — —	Special Instructions Bid Agent: rehabs@raleighnc.gov	Solicitation Type * RFP
Owner Lanee Edwards
Description Administration of the Limited Repair Program: Administer the Limited Repair Program (the “Program”), a home repair program that provides zero-interest, forgivable loans up to $20,000 to low-income homeowners for the purpose of making home repairs that address threats to the occupants’ health and/or safety. The City is soliciting proposals from agencies interested in the management of the program, client intake, inspections, bid specification and preparation, coordination of the bid process construction oversight, billings, and closeouts.

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Request for Proposals # 274-HCD-FY27-2

Title: Administration of the Limited Repair Program

Issue Date: September 1, 2026

Due Date:

September 29, 2026,

no later than 4:00PM EST

*LATE PROPOSALS WILL NOT BE ACCEPTED*

Issuing Department: Housing and Community Development

Direct all inquiries concerning this RFP to:

Annie Baumann-Mitchell

Housing Programs Supervisor

Email: Rehabs@raleighnc.gov

(v.041425)

Table of Contents

1. Introduction .............................................................................................. 3

1.1 Purpose ............................................................................................. 3

1.2 Background........................................................................................ 3

1.3 RFP Timeline ..................................................................................... 4

1.4 Pre-Proposal Conference .................................................................. 5

1.5 Proposal Question ............................................................................. 5

1.6 Proposal Submission Requirements & Contact Information .............. 5

1.7 Business Engagement and Opportunities.......................................... 6

1.8 Rights to Submitted Material.............................................................. 6

1.9 Communications ................................................................................ 6

1.10 Lobbying ............................................................................................ 7

1.11 Conflicts of Interest ............................................................................ 7

1.12 Proposer Expenses ........................................................................... 8

1.13 Proposer Acceptance ........................................................................ 8

2. Proposals ................................................................................................. 8

2.1 Request for Proposals Required Document Format .......................... 9

2.2 RFP Documents .............................................................................. 11

3. Proposal Evaluation .............................................................................. 11

3.1 Proposal Evaluation Criteria (Stage 1)............................................. 11

3.2 Interview/Demonstration (Stage 2) .................................................. 12

3.3 Final Selection ................................................................................. 12

3.4 Notice to Proposers Regarding RFP Terms & Conditions ............... 13

3.5 Contract Term............................……………………………………….13

3.6 Federal Funding Requirements…….…………………………………..13

4. Scope of Services .................................................................................. 13

4.1 Scope of Work Overview ................................................................... 13

4.2 Program Overview ............................................................................. 14

Appendix I – Proposal Cost Form ................................................................... 15

Appendix II – Proposer Questionnaire ........................................................... 16

Appendix III – Reference Questionnaire (Instructions) ................................. 17

Appendix III – Reference Questionnaire Form ............................................... 18

Appendix IV – Sample Contract ...................................................................... 20

Appendix V – Federal Provisions and Requirements.................................... 28

Appendix VI – Limited Repair Program Manual ............................................. 35

1 INTRODUCTION

1.1 Purpose

The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which

to contract for the following services:

The City of Raleigh is seeking one or more qualified agencies with which to contract for

the following services:

Administer the Limited Repair Program (the “Program”), a home repair program that

provides zero-interest, forgivable loans up to $20,000 to low-income homeowners for the

purpose of making home repairs that address threats to the occupants’ health and/or

safety. The City is soliciting proposals from agencies interested in the management of

the program, client intake, inspections, bid specification and preparation, coordination of

the bid process construction oversight, billings, and closeouts.

A detailed scope of services is provided in Section 4 of this document.

All information related to this solicitation, including any addenda, will be posted to the

North Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual – questions submitted via telephone will not be answered:

Contact Name

Annie Baumann-Mitchell

Email Address

rehabs@raleighnc.gov

1.2 Background

The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing

areas in the country. A great economy, top educational institutions, and exceptional health

care facilities are some of the characteristics that attract people to the triangle area. The

mild climate, diverse work force and proximity to Research Triangle Park combine to make

Raleigh a great place to live.

Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and

economic sustainability. The City conserves and protects our environmental resources

through best practice and cutting-edge conservation and stewardship, land use,

infrastructure and building technologies. The City welcomes growth and diversity through

policies and programs that will protect and enhance Raleigh’s existing neighborhoods,

natural amenities, history, and cultural and human resources for future generations. The

City leads to improve quality of life for neighborhoods and standard of living for all citizens.

The City works with universities, colleges, citizens, and local partners to promote new

technology, create new job opportunities, and encourage local businesses and

entrepreneurs. The City enlists and prepares 21st Century staff with the skill sets to carry

out the duties of the City through transparent civic engagement and by providing the very

best customer service to our citizens.

As Raleigh continues to grow and the cost of housing rises along with it, the City is

committed to helping residents stay rooted in their community. Particular priority lies on

preserving existing naturally occurring affordable housing. Using funds from the U.S.

Department of Housing and Urban Development (HUD), the City proposes to assist

qualified homeowners to perform necessary repairs on their homes to address life and

safety concerns, help seniors age in place, install measures to help persons with

disabilities, and improve the quality of life for residents.

The City is soliciting and accepting proposals from qualified and insured nonprofit

agencies demonstrating their qualifications, past performance and interest for the

management of this Program, which would include marketing of the program, client intake,

inspections, bid specification and preparation, coordination of the bid process,

construction oversight, billings and closeouts. All proposals submitted in response to this

solicitation must conform to all the required specifications outlined within this document

and any designated attachments in its entirety.

1.3 Request for Proposal (RFP) Timeline

Provided below is a list of the anticipated schedule of events related to this solicitation.

The City of Raleigh reserves the right to modify and/or adjust the following schedule to

meet the needs of the service. All times shown are Eastern Time (EST):

RFP Process

RFP Date

Date and Time

September 1, 2026

Pre-Proposal Meeting/Site-Visit

(if required)

N/A

Deadline for Written Questions

September 10, 2026, at 1:00 pm EST

City Response to Questions

(anticipated)

September 21, 2026

Proposal Due Date and Time

September 29, 2026, at 4:00 pm EST

Evaluation Meeting (anticipated)

October 7, 2026

Interviews (if required)

N/A

Selection Announced (tentative)

October 14, 2026

1.4 Pre-Proposal Conference

If the City of Raleigh elects to conduct a Pre-Proposal Conference or Site Visit, attendance

by prospective proposers is strongly encouraged but is not mandatory. Prospective

Proposers are encouraged to submit written questions in advance. Date, time, and

location of pre-proposal conference is shown above in the RFP Timeline (Section 1.3).

1.5 Proposal Questions

Requests for clarification and questions to this RFP must be received by the City not later

than the date shown above in the RFP Timeline (Section 1.3) for the submittal of written

inquires. The firm’s failure to request clarification and submit questions by the date in the

RFP Timeline above shall be considered to constitute the firm’s acceptance of all City’s

terms and conditions and requirements.

The City shall issue addenda reflecting questions and answers to this RFP, if any, and

shall be posted to North Carolina electronic Vendor Portal (eVP). No information,

instruction or advice provided orally or informally by any City personnel, whether made in

response to a question or otherwise in connection with this RFP, shall be considered

authoritative or binding. Proposers can only rely on written material contained in an

Addendum to this RFP.

It is important that all Proposers submitting to this RFP periodically check eVP for

any Addenda. It is the Proposers responsibility to ensure that all addenda have

been reviewed and, if required signed and returned.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual – questions submitted via telephone will not be answered:

Contact Name

Annie Baumann-Mitchell

Email Address

rehabs@raleighnc.gov

1.6 Proposal Submission Requirements and Contact Information

Proposals must follow the format as defined in Section 2 (PROPOSALS), and be

addressed and submitted as follows. E-mail is the preferred delivery method:

DELIVERED BY E-MAIL

City of Raleigh

ATTN: Annie Baumann-Mitchell

rehabs@raleighnc.gov

Subject: Firm name – RFP title

RFP Title: Limited Repair Administration

RFP No. 274-HCD-FY27-2

DELIVERED BY US POSTAL SERVICE

MAIL:

City of Raleigh

ATTN: Annie Baumann-Mitchell

421 Fayetteville Street

Suite 1200

Raleigh, NC 27601

RFP No. 274-HCD-FY27-2

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

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Administration of the Limited Repair Program

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