Fiber Management Solution (non-Esri)
| Location: | Ohio |
|---|---|
| Posted: | Sep 2, 2026 |
| Due: | Sep 18, 2026 |
| Agency: | City of Columbus |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | RFQ032837 |
| Publication URL: | To access bid details, please log in. |
| Basic Information | |
| Solicitation # | RFQ032837 |
| Solicitation Type | IFB |
| Document Title | Fiber Management Solution (non-Esri) |
| Requesting Department | Technology |
| Expiry Date Time (ET) | 9/18/2026, 1:00:00 PM |
| Delivery Date | 12/1/2026 |
| Delivery Name | Department of Technology |
| Delivery Address | 1111 East Broad St.Columbus, OH 43205 USA |
| Attachment | Yes |
Scope: The City of Columbus, Department of Technology will be receiving proposals for the FIBER MANAGEMENT SOLUTION PROJECT. The intent of this contract is to provide the Department of Technology with a fiber management solution to support the continued efforts of the department. Proposals of solutions which do not require the use of the Esri Utility Network (UN) data are preferred. The collaborative works will involve the configuration, implementation, and continuous support services for the next iteration of Fiber Management within the Department of Technology. This Request for Proposal falls under the Ohio Revised Code §§9.64 and contains confidential infrastructure and cybersecurity records of the City of Columbus. These records may include sensitive information regarding the City’s cybersecurity program, network architecture, security controls, infrastructure configuration, and related operational safeguards. Therefore, the bid package will only be provided to potential offerors that execute the Non-Disclosure Agreement included in this solicitation. Potential offers have until September 18th, 2026 @ 1:00 PM to submit a signed NDA to respond to this RFQ. Once the RFQ end time has passed offerors who have submitted a signed NDA will receive an email link to Bonfire for the complete bid package. An account on Bonfire https://columbus.bonfirehub.com/login will be necessary to access the documents. Only invited offerors who have completed the NDA will be able to submit proposals for this project. All subsequent question and answer periods and proposals will be submitted through the Bonfire portal. By executing the NDA, the offeror acknowledges and agrees that: • The materials contain sensitive cybersecurity and infrastructure information of the City of Columbus. • The information will be used solely for the purpose of preparing and submitting a response to this solicitation. • The information may not be disclosed, reproduced, distributed, or used for any purpose other than preparation of a proposal in response to this solicitation, except as permitted under the executed NDA. • Access to the information may be limited only to employees, subcontractors, consultants, or agents of the offeror who have a legitimate need to know the information for purposes of preparing the proposal and who are bound by confidentiality obligations no less restrictive than those contained in the NDA. See attached bid documents for complete project schedule and detailed response instructions.
| Bidding Guidance | ||
| Item | Description | Required |
| Electronic Q&A | Electronic Q&A | No |
| RFQ Lines | |||||||
| Line Number | Line Type | Procurement Category | Item Number | Product Name | Quantity | Purch Unit | Currency |
| 1 | Category | Information Technology Broadcasting and Telecommunications | Fiber Management Solution | 1 | USD | USD | |
Attachment Preview
Solicitation Number: RFQ032837
Date Issued: September 2, 2026
DEPARTMENT OF TECHNOLOGY
PHASE 1
FIBER MANAGEMENT SOLUTION
Phase 1 Questions Due: September 10th, 2026 @ 1:00 PM
Phase 1 Signed NDA Due: September 18th, 2026 @ 1:00 PM
Estimated Phase 2 Bonfire Estimated to be the week of September 21st, 2026.
Advertisement Opens: Exact date to be determined and submitters of NDAs
will receive further information.
Estimated Phase 2 Three weeks from advertisement open date. Exact
Proposals due on Bonfire: date to be determined.
Procurement Portal: https://columbusvendorservices.powerappsportals.com/
1 | Page
City of Columbus, Department Technology
RFQ032837 FIBER MANAGEMENT SOLUTION
Phase 1 Specifications
1.0 SCOPE AND CLASSIFICATION
Classification: The City of Columbus, Department of Technology will be receiving proposals for
the FIBER MANAGEMENT SOLUTION PROJECT. This Request for Proposal (RFP) falls under the
Ohio Revised Code §§9.64(F):
(F) A record identifying cybersecurity-related software, hardware, goods, and services, that
are being considered for procurement, have been procured, or are being used by a political
subdivision, including the vendor name, product name, project name, or project description,
is a security record under section 149.433 of the Revised Code.
As such it contains confidential infrastructure and cybersecurity records of the City of Columbus.
These records may include sensitive information regarding the City’s cybersecurity program,
network architecture, security controls, infrastructure configuration, and related operational
safeguards. This solicitation utilizes the controlled-disclosure procurement process authorized by
Columbus City Council Ordinance 1700-2026 and Ohio Revised Code Section 9.64. Therefore, a
two-phase approach will be used to ensure sensitive information is only released to potential
bidders.
• Phase 1: An upcoming RFP announcement is published on the Vendor portal with
information on how to submit a signed Non-Disclosure Agreement (NDA) and provide
information to request access to the complete RFP package.
• Phase 2: Those who submitted a signed NDA as a bid response to this announcement
and provide contact information will receive an invitation only email link to access the
complete documents through Bonfire. All questions and answers for phase 2 will be
handled through Bonfire. Proposals will be submitted via Bonfire.
Specific times and dates regarding the submittal deadlines are outlined on page 1 of this
document. The complete bid package will only be provided to potential offerors that execute
the Non-Disclosure Agreement attached to this solicitation. No modifications of the NDA will be
accepted. Potential offers have until September 18th, 2026 @ 1:00 PM to submit a signed NDA.
No late submissions will be accepted. Once the deadline has passed and the City’s review process
has been completed, those who have submitted a signed NDA will receive an email link to Bonfire
at the time the portal comes available for the complete RFP documents. See project schedule on
page 1 for access date of Bonfire. An account on Bonfire https://columbus.bonfirehub.com/login
will be necessary to access the documents. Only invited offerors who have completed the NDA
will be able to submit proposals for this project. All subsequent question and answer periods and
proposals will be submitted through the Bonfire portal. Execution of the NDA and receipt of Phase
2 documents does not create any right to award, selection, reimbursement, or continued
participation in the procurement.
By executing the NDA and downloading the proposal documents from Bonfire, the offeror
acknowledges and agrees that:
• The materials contain sensitive cybersecurity and infrastructure information of the City
of Columbus.
3 | Page
City of Columbus, Department Technology
RFQ032837 FIBER MANAGEMENT SOLUTION
Phase 1 Specifications
• The information will be used solely for the purpose of preparing and submitting a
response to this solicitation.
• The information may not be disclosed, reproduced, distributed, or used for any purpose
other than preparation of a proposal in response to this solicitation, except as permitted
under the executed NDA.
• Access to the information may be limited only to employees, subcontractors, consultants,
or agents of the offeror who have a legitimate need to know the information for purposes
of preparing the proposal and who are bound by confidentiality obligations no less
restrictive than those contained in the NDA.
1.1 Scope: The intent of this contract is to provide the Department of Technology with a fiber
management solution to support the continued efforts of the department. Proposals of solutions
which do not require the use of the Esri Utility Network (UN) data are preferred. The collaborative
works will involve the configuration, implementation, and continuous support services for the
next iteration of Fiber Management within the Department of Technology.
1.2 How to Submit Signed NDA: An unexecuted copy of the NDA is attached to this RFQ. To respond
to the bid, attach the signed NDA along with complete contact information for those who should
receive access to the Bonfire link to download bid documents or submit proposals. Multiple
contacts may be requested for one company. Be sure to include the following information with
the signed NDA:
Company Name
Company Address
Contact Name
Contact Email Address (This will be the email the Bonfire invitation will be sent to
and used to login to Bonfire)
Contact phone number
Submit the signed NDA and contact information as a bid attachment. Enter a bid amount of $1.
The $1 amount is a placeholder required by the Vendor Services system and will not be considered
in any evaluation, pricing review, or award determination. No further bidding information should
be
attached
to
this
solicitation.
See
https://vcdocuattachments.blob.core.windows.net/vcdocumentsprod/Vendor%20Portal%20Us
er%20Guide.pdf pages 33 – 37 for step-by-step instructions on how to enter and submit a bid.
After the submission due date, a counter signed NDA will be returned via Docusign.
2.0 QUESTIONS AND CORRESPONDENCE
2.1 Specification Questions: Questions regarding phase one of this bid must be submitted as an
email to dotprocurement@columbus.gov by September 10th, 2026, at 1:00 PM . Responses will
be posted on the RFQ on Vendor Services no later than September 14th, 2026, at 1:00 PM. This
question period is for phase one only. No questions regarding the specific proposal will be
answered at this time. All questions regarding phase 2 of the bidding process will be answered
on Bonfire during the second phase.
3 | Page
City of Columbus, Department Technology
RFQ032837 FIBER MANAGEMENT SOLUTION
Phase 1 Specifications
2.2 Additional Information: For procedures on how to submit a proposal, you must go to the City of
Columbus Vendor Services web site at CITY OF COLUMBUS VENDOR SERVICES
(columbusvendorservices.powerappsportals.com) and view this bid number.
Instructional video from Columbus Vendor Services is available at:
https://www.youtube.com/channel/UCTIkkGNM7GHIITzoqQVNJlA/videos?shelf_id=0&view=0&
sort=dd
2.3 Correspondences: During the bidding and evaluation process, Bidders are strictly prohibited
from communicating with any City employees or officers regarding this solicitation. Any
communication from the vendor to the City should be limited to only the contacts(s) listed
below. A violation of this section on the part of the Bidder will lead to disqualification.
All correspondences regarding this bid should be sent via email to
dotprocurement@columbus.gov.
2.4 Requirements to do Business
Vendors must register on the Vendor Services portal before doing business with the City of
Columbus and becoming Minority or Women Business Enterprise (MBE/WBE) certified. To get
registered, please visit the following link:
https://new.columbus.gov/Business-Development/Bids-Solicitations/Vendor-Resources.
After vendor registration, you will receive an email inviting you to complete the required Contract
Compliance (EBO) Questionnaire. Vendors must be contract compliant in order to do business
with the City of Columbus. To get compliant, please visit the following link:
https://new.columbus.gov/Business-Development/Bids-Solicitations/Vendor-Resources.
To complete our online certification application, track the status of your application and receive
a copy of your certification approval letter, visit: https://columbus.diversitycompliance.com/.
For more certification information or questions, contact us at:
DiversityCertifications@columbus.gov.
For additional inquiries, contact the Office of Diversity and Inclusion at: odi@columbus.gov.
3 | Page
EQUAL OPPORTUNITY CLAUSE
The Contractor will not unlawfully discriminate against any employee or applicant for
employment because of race, sex, sexual orientation, gender identity or expression, color, religion,
ancestry, national origin, age, disability, familial status or military status. The Contractor will take
affirmative action to ensure that applicants are employed, and that employees are treated during
employment without regard to their race, sex, sexual orientation, gender identity or expression,
color, religion, ancestry, national origin, age, disability, familial status or military status. Such
action shall include, but not be limited to, the following: employment up-grading, demotion, or
termination; rates of pay or other forms of compensation; and selection for training. The Contractor
agrees to post in conspicuous places, available to employees and applicants for employment,
notices summarizing the provisions of this Equal Opportunity Clause.
The Contractor will, in all solicitations or advertisements for employees placed by or on
behalf of the Contractor, state that the Contractor is an equal opportunity employer.
It is the policy of the City of Columbus that program members as defined in section 3901.01 of
the Columbus City Codes shall have the maximum practicable opportunity to participate in the
performance of contracts awarded by the City.
The Contractor shall permit access to any relevant and pertinent reports and documents by
the Office of Diversity and Inclusion Director for the sole purpose of verifying compliance with
Title 39 of the Columbus City Codes, and with the Office of Diversity and Inclusion regulations.
All such materials provided to the Office of Diversity and Inclusion Director by the Contractor
shall be considered confidential.
The Contractor will not obstruct or hinder the Office of Diversity and Inclusion Director
or his/her deputies, staff and assistants in the fulfillment of the duties and responsibilities imposed
by Title 39 of the Columbus City Codes.
The Contractor and each subcontractor will include a summary of this Equal Opportunity
Clause in every subcontract. The Contractor will take such action with respect to any subcontractor
as is necessary as a means of enforcing the provisions of the Equal Opportunity Clause.
The Contractor agrees to refrain from subcontracting any part of this Contract or contract
modification thereto to a contractor not holding a valid certification number as provided for in
Title 39 of the Columbus City Codes.
Failure or refusal of a Contractor or subcontractor to comply with the provisions of Title
39 of the Columbus City Codes may result in cancellation of this contract.
Revised 2026
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
Daily notification on new contract opportunities
With GovernmentContracts, you can:
- Find more opportunities and win more business
- Receive daily alerts for all new bid opportunities
- Get contract opportunities matched to your business
See also
...:00:00 AM Commodity: Fiber mesh bag MBE Set Aside: MBE Set Aside Agency: ...
State Government of Ohio
Bid Due: 9/28/2026
* Disclaimer: Information regarding bids, requests for proposals (RFPs), or requests for qualifications (RFQs) is provided on this website only for convenience and does not constitute official public notice. Persons wishing to respond to or inquire about bids, RFPs, or RFQs should contact the appropriate government department.