Request for Proposals - Mobile Belt Filter Press Dewatering System

Location:	Tennessee
Posted:	Sep 1, 2026
Due:	Sep 16, 2026
Agency:	Spring Hill city
Type of Government:	State & Local
Category:	43 - Pumps and Compressors
Publication URL:	To access bid details, please log in.

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CITY OF SPRING HILL, TENNESSEE

CONTRACT DOCUMENTS

SPECIFICATIONS

FOR

MOBILE BELT FILTER PRESS DEWATERING SYSTEM

August 28, 2026

REQUEST FOR PROPOSALS

Mobile Belt Filter Press Dewatering System

City of Spring Hill, Tennessee

Sealed Proposals will be received by the City of Spring Hill, Tennessee, for the rental, delivery, setup, and

continued maintenance support for a Mobile Belt Filter Press Dewatering System for Wastewater Sludge.

Proposals should be sent to 199 Town Center Parkway (for hand delivery or courier service), P.O. Box 789 (for

regular mail service) Spring Hill, Tennessee 37174, on or before September 16, 2026, at 2:00 p.m., at which time

they will be publicly opened and read aloud. The envelope containing the proposal must be sealed and plainly

marked "Proposal for Mobile Belt Filter Press Dewatering System".

Proposals must be submitted on the Proposal Forms and in accordance with the Instructions to Proposers furnished

by the City of Spring Hill.

The defined terms appearing in the Request for Proposals apply to all Contract Documents.

The City reserves the right to reject any or all Proposals regarding the services, to waive irregularities

and/or informalities in any Proposal, and to make an award in any manner, consistent with law, deemed

in the best interest of the City.

REQUEST FOR PROPOSALS

INSTRUCTIONS TO PROPOSERS

MOBILE BELT FILTER PRESS DEWATERING SYSTEM

1. RECEIPT AND OPENING OF PROPOSALS

The City of Spring Hill invites and will receive Proposals on the forms attached hereto, all information on which

must be appropriately completed. Proposals will be received at City Hall until 2:00 p.m. on September 16, 2026,

and publicly opened and read aloud on the aforesaid date. The envelopes containing the Proposals must be sealed

and addressed to Kyle Therriault, Purchasing Agent, 199 Town Center Parkway (for hand delivery or courier

service), P.O. Box 789 (for regular mail service), Spring Hill, TN 37174 and plainly marked “Proposal for Mobile

Belt Filter Press Dewatering System".

2. PREPARATION OF THE PROPOSAL

All Proposals shall be submitted on the Proposal Form attached hereto, shall include all pricing requested in the

Cost Proposal, and must be signed by the Proposer.

If a unit price or lump sum amount entered on the Proposal Form is altered, the original amount shall be crossed

out in ink, the corrected amount shall be entered above or below it, and the correction shall be initialed by the

Proposer in ink.

Each Proposal must be submitted in a sealed envelope bearing the Proposer’s name and address and plainly

marked “Proposal for Mobile Belt Filter Press Dewatering System.” If submitted by mail, the sealed envelope

containing the Proposal must be enclosed in a separate mailing envelope addressed as specified in this Request

for Proposals. The City may consider any Proposal not prepared and submitted in accordance with these

requirements to be irregular and may waive any informalities or reject any and all Proposals.

Any Proposal may be withdrawn prior to the above-scheduled time for the opening of Proposals or authorized

postponement thereof.

Any Proposal received after the time and date specified above shall not be considered.

3. AWARD OF CONTRACT

The Contract shall be deemed awarded when the City issues formal written notice of award to the selected

Proposer.

The Proposer to whom the Proposal is awarded will be required to execute the Contract that is agreed upon by

the Proposer and the City. If the selected Proposer refuses or fails to execute the Contract within ten (10) days

after receipt of the formal notice of award, the Proposer may be deemed to have abandoned all rights and interests

in the award. The City may then award the Contract to the next best qualified Proposer or readvertise the work,

as the City may elect.

4. CONDITIONS

Each Proposer shall fully acquaint itself with all conditions relating to the scope of work and any restrictions

affecting performance of the work. Proposers shall thoroughly examine and become familiar with the

Specifications, Scope of Work, and all other Proposal documents.

Failure by any Proposer to receive or examine any form, instrument, addendum, or other document shall not

relieve the Proposer of any obligation with respect to its Proposal or the resulting Contract. The City shall make

all such documents available to prospective Proposers.

5. ADDENDA AND EXPLANATIONS

Explanations or clarifications desired by a prospective Proposer shall be requested from the City in writing. All

requests shall be submitted by email to Kyle Therriault, Purchasing Agent, at ktherriault@springhilltn.org. If a

clarification or explanation is necessary, the City’s response will be issued in the form of a written Addendum,

which will be posted on the City’s website. Any verbal statements made by any person prior to award shall be

considered unauthorized and shall not be binding on the City.

Addenda issued prior to the deadline for receipt of Proposals shall become part of the Proposal Documents.

No inquiry received within seven (7) days of the date fixed for submission and opening of Proposals will be given

consideration.

Any interpretations, clarifications, or supplemental instructions, if issued, shall be in the form of written Addenda

and shall be emailed to all prospective Proposers no later than five (5) days prior to the date fixed for opening of

Proposals.

6. NAME, ADDRESS, AND LEGAL STATUS OF THE PROPOSER

The Proposal must be properly signed in ink, and the Proposer’s address must be provided. The legal status of the

Proposer, whether corporation, partnership, individual, joint venture, or other legal entity, shall also be stated in

the Proposal.

A corporation shall execute the Proposal by its duly authorized officer or officers in accordance with its corporate

bylaws and shall identify the state in which it is incorporated. A partnership shall provide the full names of all

partners. Partnership and individual Proposers shall state in the Proposal the names of all people who have an

interest therein.

The residence address of each individual Proposer, or the office address of a firm, company, or other entity,

including county, state, and telephone number, must be provided with the signature.

If the Proposer is a joint venture consisting of a combination of any of the above entities, each joint venturer shall

execute the Proposal.

Any person signing a Proposal as an agent or representative of another person or entity must submit with the

Proposal legal evidence of authority to do so.

7. COMPETENCY OF PROPOSER

The opening and reading of a Proposal shall not be construed as acceptance of the Proposer as qualified or

responsible. The City reserves the right to determine the competence, qualifications, and responsibility of any

Proposer based on the City’s knowledge of the Proposer’s qualifications, information submitted with the Proposal,

or other available sources.

The City may require supporting documentation with the Proposal to determine whether the Proposer is qualified

and responsible. Each Proposer shall provide the following information, as applicable:

• Evidence that the Proposer is in good standing under the laws of the State of Tennessee;

• For corporations or entities organized under the laws of another state, evidence that the Proposer is

authorized to do business in the State of Tennessee and is in good standing under Tennessee law;

• A copy of any required city and county business license;

• A copy of a valid contractor’s license, if applicable; and

• A certificate of insurance naming the City as certificate holder, which shall be required from the selected

Proposer prior to execution of the Contract.

The City may require additional supporting documentation regarding the qualifications of the Proposer to

determine whether the Proposer is qualified and responsible. Such information may include, but is not limited to,

the following:

(a) Evidence that the Proposer can commence performance as required by the Proposal Documents;

(b) Any required bond, which shall be provided by the selected Proposer after award and prior to execution of the

Contract, if applicable; and

of fulfilling the Contract.

A Proposer may satisfy any or all experience and qualification requirements by submitting the experience and

qualifications of its parent organization, subsidiaries, or affiliates, provided the City determines such experience

and qualifications are relevant and acceptable. All required forms shall be completed and included as part of each

Proposer’s Proposal.

8. DISQUALIFICATION OF PROPOSER

Although not intended to be an exhaustive list of causes for disqualification, any one or more of the following

causes, among others, may be considered sufficient for the disqualification of a Proposer and the rejection of its

Proposal:

(a) Evidence of collusion among Proposers.

(b) Lack of competency as revealed by either financial statements, experience or equipment statements as

submitted or other factors.

9. METHOD OF AWARD

The City reserves the right to accept any Proposal or to reject any or all Proposals, and to waive defects or

irregularities in any Proposal. In particular, any alteration, erasure, or interlineation of the Contract Documents

or Proposal shall render the accompanying Proposal irregular and subject to, but not requiring, rejection by the

City.

10. TITLE VI POLICY

The City of Spring Hill will not discriminate in the purchase of all goods and services on the basis of race, color,

religion, sex, national origin, age, disability or any other lawfully protected classification.

Verbal Proposals or Proposals received after the submission deadline will not be accepted. The City of Spring

Hill reserves the right to reject any and all Proposals, to waive technicalities or informalities and to accept any

Proposal deemed in the best interest of the City of Spring Hill.

Please note that any and all documents submitted to the City of Spring Hill that are associated with this project

are subject to the Tennessee Public Records Act. Access to the record is governed by the Tennessee Public

Records Act and the policies of the City of Spring Hill and the Office of Open Records Counsel.

Compliance with Public Chapter 775-TCA, Title 12, Chapter 4, Part 1

In accordance with Tennessee Code Annotated, Title 12, Chapter 4, Part 1, the Contractor cannot be currently

engaged in, and will not for the duration of the contract, engage in a boycott of Israel.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Bid Title:	Request for Proposals - Mobile Belt Filter Press Dewatering System
Category:	Non-Construction Projects
Status:	Open

Request for Proposals - Mobile Belt Filter Press Dewatering System

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