2026 RECPATH CRACKSEALING AND PAVEMENT REPAIRS
| Location: | Colorado |
|---|---|
| Posted: | Apr 3, 2026 |
| Due: | Apr 21, 2026 |
| Agency: | Summit County |
| Type of Government: | State & Local |
| Category: |
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| Publication URL: | To access bid details, please log in. |
2026 RECPATH CRACKSEALING AND PAVEMENT REPAIRS
Due date: TUESDAY APRIL 21, 2026 by 5:00PM MST/MDT
Overview: Summit County Government (“County”) is soliciting bids from qualified contractors to conduct crack sealing and asphalt repairs on the Summit County Recreational Pathway (Recpath). The County has identified three separate tasks for this project including (1) general crack sealing, (2) full depth patching of faulted cracks, and (3) mill and overlay of faulted cracks. These tasks are further described in “Attachment A – Project Tasks.” The work should be completed no later than June 1, 2026 if possible.
A pre-bid meeting will be held on site behind Summit High School on Monday April 13 at 10:00AM MST. Please contact Allison Morton, allison.morton@summitcountyco.gov , for directions and the exact meeting location. This pre-bid meeting is not mandatory, and bids will be received regardless of attendance.
All proposals that have been duly received will be publicly opened and read aloud on April 22 via Microsoft Teams. The Contract will be awarded to the lowest responsible bidder who best meets the requirements of Summit County and the public interest.
Summit County Board of County Commissioners reserves the right to reject any or all proposals, to waive irregularities or informalities, and to conduct such investigations or negotiations as it deems necessary to select the most responsible and responsive proposal.
Contact Information: Allison Morton, at Allison.Morton@SummitCountyCO.gov or 970-668-4213.
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Attachment Preview
REQUEST FOR PROPOSALS
for
2026 RECPATH CRACKSEALING AND PAVEMENT REPAIRS
POSTED: APRIL 3, 2026
Proposals Due:
TUESDAY APRIL 21, 2026 by 5:00PM MST/MDT
Overview
Summit County Government (“County”) is soliciting bids from qualified contractors to conduct crack sealing and
asphalt repairs on the Summit County Recreational Pathway (Recpath). The County has identified three separate tasks
for this project including (1) general crack sealing, (2) full depth patching of faulted cracks, and (3) mill and overlay
of faulted cracks. These tasks are further described in “Attachment A – Project Tasks.” The work should be completed
no later than June 1, 2026 if possible.
A pre-bid meeting will be held on site behind Summit High School on Monday April 13 at 10:00AM MST. Please
contact Allison Morton, allison.morton@summitcountyco.gov, for directions and the exact meeting location. This
pre-bid meeting is not mandatory, and bids will be received regardless of attendance.
Copies of the request are available at www.SummitCountyCO.gov under ‘Bids & Proposals’ or by request at the
Summit County Open Space and Trails Department. Contact Allison Morton, Senior Resource Specialist, for
additional project information at allison.morton@summitcountyco.gov or 970-668-4213.
Scope of Services
Contractor shall furnish all labor, transportation, and incidentals necessary to perform the Crack Sealing and
Pavement Repair services as further described in Attachment A. Work shall be completed as set forth in a contract
for this project to be negotiated with the County based upon the contractor’s written proposal as outlined in
Attachment B.
Proposals should provide a specific timeline to complete these services. Proposals shall include methodology for
equipment, personnel access, and staging, as well as phasing and sequencing of the operations. Heavy equipment
access to the Recpath is possible, and staff will work with the Contractor to identify suitable locations.
Work shall be completed as set forth in a contract for this project to be negotiated with the County and based upon
the contractor’s written proposal.
Date and time of service
Service will be performed on an ongoing daily basis beginning May 2026 and ending by June 1, 2026 if possible.
Service will be performed on a regular daily schedule (Monday – Friday, 7 AM – 6 PM excluding holidays) and will
be agreed upon prior to contract. Potential schedule should be included in contractor's written proposal.
Indemnification and Insurance
Contractor shall indemnify and hold harmless the County from and against all claims, damages, losses, and expenses
arising out of or resulting from acts or omissions of the Contractor, Contractor’s sub-contractors or otherwise arising
out of the performance of services by Contractor. No later than seven (7) days following the execution of an
Independent Contractor Agreement between the County and Contractor, the Contractor shall provide the County with
certificates of insurance evidencing the types and amounts of insurance specified below:
a. Worker’s Compensation and Employer’s Liability:
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i. Worker’s Compensation must be maintained with the statutory limits.
ii. Employer’s liability is required for minimum limits of:
$1,000,000 Each Accident
$500,000 Disease Policy
$1,000,000 Disease Each Employee
b. Commercial General Liability:
i. $1,000,000 Each Occurrence
ii. $2,000,000 General Aggregate
iii. $2,000,000 Products Completed Operations Aggregate
c. Automobile Liability: Contractor will maintain business auto liability coverage covering liability
arising out of any auto (including owned, hired and non-owned autos) used in the performance of
services under this Agreement.
i. $1,000,000 Combined Single Limit Each Accident
Insurance coverage shall not be reduced below the limits described above or cancelled without the County’s written
approval of such reduction or cancellation. Certificates of such insurance, of agents and subcontractors, shall be
provided to the County upon request. With regard to all insurance, such insurance shall:
• Be primary insurance to the full limits of liability herein before stated and, should County have other valid
insurance, County insurance shall be excess insurance only; and
• Not cancelled without thirty (30) days prior written notice to the County.
Proposal Format
Contractors should provide a written proposal that outlines the overall approach for performing these services,
machine and personnel access, staging, and sequencing of operations. Costs for performing services outlined in
this request for proposals shall be clearly stated to allow the County to effectively evaluate each proposal using
the bid tables found in Attachment B. Potential daily schedule of services should also be included.
Refinements and Improvements
Applicants should feel free during the proposal submission process to provide any suggestions or comments that might
be advantageous for the County to consider in terms of any efficiencies, issues or processes. The County is not
committed to any single scenario, but efficiency of resources and minimizing impacts are critical in completing this
work.
The following pages contain the RFP instructions and owners requirements.
Part I - ADMINISTRATIVE INFORMATION
A. Issuing Officer
This Request for Proposals (“RFP”) is issued by Summit County Open Space & Trails. For questions, please contact
Allison Morton, at Allison.Morton@SummitCountyCO.gov or 970-668-4213.
B. Purpose
This RFP provides prospective contractors with sufficient information to prepare and submit proposals for
consideration by the County. To be considered responsive, each proposal must provide for completion of the tasks
outlined in the RFP.
C. Scope
This RFP contains the instructions governing the proposals to be submitted and the materials to be included therein.
These are mandatory requirements that must be met to be eligible for consideration.
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D. Scheduling
Proposals must be submitted via email to Allison.Morton@SummitCountyCO.gov to the Open Space & Trails
Department by Tuesday April 21, 2026 no later than 5:00PM MST/MDT. The proposal should outline the schedule
for commencement of service.
E. Inquiries and Questions
Prospective applicants are welcome to make inquiries and ask questions concerning the RFP to obtain clarification of
the any requirements or schedule a site visit to the properties. Direct all inquiries to:
Allison Morton, Senior Resource Specialist
Summit County Open Space & Trails
970-668-4213
Allison.Morton@SummitCountyCO.gov
Time Schedule:
Friday April 3, 2026 Request for Proposals publicly advertised and posted on County website
Monday April 13, 2026 Pre-Bid Meeting at 10:00a.m.; contact Allison Morton prior to the site visit for details
Wednesday April 15, 2026 Deadline for all Questions
Thursday April 16, 2026 All Questions, Comments and Responses to Questions posted by the County at Bids and
Proposals on www.SummitCountyCO.gov
Tuesday April 21, 2026 Proposals must be submitted via email to Allison.Morton@SummitCountyCO.gov no
later than 5:00 p.m. MST/MDT
Wednesday April 22, 2026 Official Bid Opening at 9:00a.m.
Monday April 27, 2026 Contract negotiations (week of)
Friday May 8, 2026 Notice of Award and send Unsuccessful Bidder letter (email) to all proposers
F. Instructions for Submission of Proposals
It is imperative, when submitting a proposal, that the outside of the submission email be addressed as follows and with
appropriate text in the email subject line and text in the top few lines of the body of the email:
Email Address: Allison.Morton@SummitCountyCO.gov
Subject Line Text:
<Vendor’s Name> - Proposal for: RECPATH CRACK SEALING AND REPAIRS
Body Text:
ATTN: ALLISON MORTON, SENIOR RESOURCE SPECIALIST
SUMMIT COUNTY OPEN SPACE & TRAILS
Proposal for: RECPATH CRACK SEALING AND REPAIRS
1. Contractor's company name
2. Contact name and phone number
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G. Late Proposals
It is the responsibility of each vendor submitting a proposal to ensure that emailed proposals arrive to the OPEN
SPACE & TRAILS DEPARTMENT by 5:00 PM MST/MDT on APRIL 21, 2026.
H. Proprietary Information
Any restrictions on the use of data contained within a proposal must be clearly stated in the proposal itself.
I.
Response Material Ownership
All materials submitted regarding this RFP become the property of the County and will only be returned at the County's
option.
J. Incurring Costs
The County is not liable for any costs incurred by those who have submitted proposals prior to issuance of a signed
contract.
K. Acceptance of Proposal Content
The contents from the selected contractor’s proposal will become contractual obligations if a subsequent agreement is
reached. Failure of the successful contractor to accept these obligations may result in cancellation of the award and
such contractor may be removed from future solicitations.
L. Acceptance Time
The County intends to make a proposal selection within 20 business days after the closing date for receipt of proposals.
M. Budget
Costs for performing services must be included in the proposals and should be clearly stated to allow the County to
effectively evaluate each proposal. Crack sealing will be performed on a fixed budget of $15,000 and Contractors
will provide unit prices as outlined in Attachemnt B, Table 1. Full depth patching and mill and overlay tasks will
be bid on a unit area basis as outlined in Attachment B, Table 2. Applicants must complete the bid form found in
Attachment B.
PART II – PROPOSAL CONTENT
The proposal submitted must clearly address the requirements outlined in the RFP. Any concerns that the contactor
may have about meeting these requirements shall be specifically identified in the proposal.
Scope of Work
Provide an outline of the contractor’s understanding of the project. Summarize the basic approach to providing the
services, and any recommendations on improving efficiencies in the process.
Qualifications
Contractor shall furnish a summary of experience on similar projects and be prepared to provide examples. Include a
brief description of past and current projects. Each summary shall include a brief project description and name, address
and phone number of a local contact person involved in the project. The statement of qualifications should also provide
a summary of contractor's ability to successfully complete the requirements of this RFP. The statement of qualification
shall be brief but shall include at a minimum the following:
1. Description of similar projects
2. Capabilities (including equipment) and staff
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PART III – PROPOSAL EVALUATION AND SELECTION
The County intends to engage the most qualified contractor available for this assignment while minimizing the costs
to the County. Responsiveness to the RFP will be a principle basis for evaluation. Proposals shall provide a
straightforward and concise presentation adequate to satisfy the requirements of the RFP. The proposal should clearly
express the contractor's understanding of the County's specific requirements, indicating the contractor's qualifications
to conduct this service in a thorough and efficient manner.
Failure to disclose a conflict of interest is a misdemeanor criminal offense under Colorado Law. Such conflict may
arise if any public official exercises any substantial discretionary function in connection with a government contract,
purchase, payment or other pecuniary transaction without necessary disclosures as defined by Colorado Revised
Statutes (C.R.S.) Section 18-8-308 as amended.
Selection Process.
1. The County reserves the right to reject any and all proposals, to consider alternatives, to waive irregularities
and to re-solicit proposals.
2. The County reserves the right to conduct such investigations of, and discussions with, those who have submitted
proposals (“Proponents”) or other entities as it deems necessary to assist in the evaluation of any proposal or to
secure maximum clarification and completeness of any proposal.
3. All proposals submitted must be valid for a minimum period of ninety (90) days after the date of the proposal
opening. Each Proponent must submit with the proposal a list of all subcontractors, independent contractors or
sub-consultants employed or proposed to be employed by the Proponent in the performance of the contract.
4. Selection of a contractor will be made at the sole discretion of the County. The County may consider the
following criteria when evaluating proposals that includes but is not limited to:
a. Cost;
b. The reputation, experience and efficiency of the Proponent;
c. The ability of the Proponent to perform the contract or provide the goods and services within the time
specified;
d. The comparative quality of the goods and services bid;
e. The Proponent’s performance under previous contracts with Summit County;
f. The number and scope of conditions attached to the proposal;
g. The Proponent’s interest in the project, as well as their understanding of the project scope and the specific
requirements of Summit County; and
h. The application of all of the above criteria to any sub-consultants, subcontractors or products to be utilized
by the Proponent.
5. Contract negotiations will take place with the most qualified contractor. The County reserves the right to
incorporate specific contract provisions into the Proponent’s standard contract if the County’s standard contract
cannot be used. Such provisions include but are not limited to insurance and indemnification provisions and
governmental immunity provisions. If a contract cannot be negotiated, the negotiations will be terminated in
writing and negotiations will begin with the next most qualified contractor.
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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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