Energy Performance Contracting Services

STATE OF NEW HAMPSHIRE, DEPARTMENT OF CORRECTIONS
Request for Proposals (RFP) For Energy
For: Ten (10) state-owned Correctional facilities in NH RFP#484-26, Issue Date:
Performance Contracting Services
February 2, 2026
The State of New Hampshire, Department of Corrections (DOC), pursuant to RSA 21I:19 - ae, requests
proposals from qualified Energy Services Companies (ESCOs) to implement energy and resource conservation
measures at ten (10) stateowned correctional facilities at multiple locations in New Hampshire. The State of
New Hampshire intends to select an ESCO to conduct an Investment Grade Audit (IGA) of the correctional
facilities listed in Appendix A with the option, at the sole discretion of the State, to implement an Energy Saving
Performance Contract with a construction phase and postconstruction service phase.
Proposers will evaluate one (1) representative building specified in this RFP (listed in Attachment A). Based
on the evaluation of this building and the proposal submitted, the State may select an ESCO to perform an
IGA of all 10 buildings.
The State of New Hampshire may cancel this RFP, or may reject in whole or in part any and all Proposals if the
State determines that cancellation or rejection is in its best interest. The State also reserves the right to award a
contract based on certain portions of the proposed Scope of Work.
Projected Schedule of Events:
Notification and Issuance of RFP February 2, 2026
PreProposal Conference and Site Visit March 10, 2026
Deadline for Proposer Questions March 27, 2026
Responses to Proposer's Questions April 3, 2026
Proposal Deadline April 16, 2026, at 12:00 NOON
Proposals must be received no later than April 16, 2026, at 12:00 NOON submitted to:
State Offices Main Building
Department of Administrative Services
c/o Bureau of Purchase and Property
Concord, NH 03301
The State will return late proposals unopened.
Pre-Proposal Conference and Site Visit: March 10, 2026; 10:00am; Location: Northern NH Correctional Facility,
138 East Milan Road, Berlin, NH 03570
Attendance is optional. Please note that all forms in Attachment B must be returned prior to admittance into
any DOC facilities. Background checks must be completed and approved prior to admittance into any DOC
facilities.

Please contact Heidi Laramie at 6032711868 or heidi.h.laramie@doc.nh.gov prior to 4:00pm on March 9,
2026, to reserve a place at the preproposal conference.

Table of Contents
1. Definition of Terms ............................................................................................. 5
1.1. Definitions ............................................................................................................................. 5
2. Overview and Background .................................................................................. 6
2.1. Statement of Purpose and Authority ....................................................................................... 6
2.2. Scope of Work ........................................................................................................................ 8
2.2.1. Phase I - Investment Grade Audit ..................................................................................................... 8
2.2.2. Phase II - Project Contract, Construction, Commissioning, and Financing Phase ............................. 8
2.2.3. Phase III PostConstruction M&V and O&M Phases ..................................................................... 10
2.3. Financing............................................................................................................................... 11
2.4. General Description of Facilities .............................................................................................11
3. Request for Proposal Submission and Selection Process ................................ 11
3.1. General Terms of the RFP ..................................................................................................... 12
3.1.1. Proposal Ownership/Disposition ..................................................................................................... 12
3.1.2. Modification or Withdrawal of Proposals ....................................................................................... 12
3.1.3. Late Proposal Submittals ................................................................................................................. 12
3.1.4. Proposal Rejections .......................................................................................................................... 12
3.1.5. Proposal Confidentiality................................................................................................................... 12
3.1.6. Proposal Submission and Selection Costs ........................................................................................ 12
3.1.7. Communications Regarding this RFP ............................................................................................... 12
3.1.8. Modification of the RFP ................................................................................................................... 12
3.1.9. Right to Reject Proposals ................................................................................................................. 12
3.1.10. Disqualification of Proposers ........................................................................................................... 13
3.2. Request for Proposal (RFP) Submittal Format and Instructions .............................................. 13
3.2.1. Preparation of Proposals ................................................................................................................. 13
3.2.2. Submitting Proposals ....................................................................................................................... 13
3.2.3. Proposal Delivery Instructions ......................................................................................................... 13
3.2.4. Period of Irrevocability ..................................................................................................................... 14
3.3. RFP Selection Process ........................................................................................................... 14
3.3.1. PreProposal Conference and Site Visit ............................................................................................ 14
3.3.2. Evaluation of Written Proposals ...................................................................................................... 15
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3.3.3. Interviews, Selection, and Contract Negotiation (at the State's discretion) .................................... 15
3.4. Examination of Request for Proposals and Contract Forms .................................................... 15
3.5. Questions Regarding the RFP and the Procurement Process................................................... 16
3.6. Selection and Negotiation ..................................................................................................... 16
4. Proposal Format, Requirements, and Instructions ........................................... 17
4.1. General Instructions and Proposal Format .............................................................................. 17
4.1.1. Minimum Criteria to Bid .................................................................................................................. 17
4.1.2. Information Required in Proposals and Packaging Instructions ...................................................... 17
4.1.3. Proposal Format .............................................................................................................................. 18
4.2. Proposal Agreement Form - Section A of proposal ................................................................. 19
4.2.1. Certification of Independent Price Determination ........................................................................... 19
4.2.2. Proprietary Data .............................................................................................................................. 19
4.2.3. Proposer Acceptance of Terms and Conditions ............................................................................... 20
4.2.4. Transmittal Letter ............................................................................................................................ 20
4.2.5. Standardized Written and Electronic Forms .................................................................................... 20
4.3. Proposer and Team Identification, Qualifications, and References - Section B of Proposal ....... 21
4.3.1. Proposer and Team Identification and Information ........................................................................ 21
4.3.2. Identification of Key Personnel ........................................................................................................ 21
4.3.3. Financial and Legal Information ...................................................................................................... 22
4.3.4. Project References ........................................................................................................................... 22
4.3.5. Sample Investment Grade Audit and Sample Measurement and Verification Plan ........................ 22
4.4. Technical Approach - Section C of Proposal ............................................................................ 23
4.4.1. Project Summary and Plan .............................................................................................................. 23
4.4.2. Facility Impact.................................................................................................................................. 24
4.4.3. M&V Plan ......................................................................................................................................... 24
4.4.4. Training ............................................................................................................................................ 25
4.4.5. Operation and Maintenance ........................................................................................................... 25
4.5. Management Approach - Section D of Proposal ..................................................................... 26
4.5.1. Responsibility and Management Approach ..................................................................................... 26
4.5.2. Resources ......................................................................................................................................... 26
4.5.3. Project Schedule............................................................................................................................... 26
4.6. Financial Approach and Guarantees - Section E of Proposal ................................................... 27
4.6.1. Cost for the Investment Grade Audit ............................................................................................... 27
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4.6.2. ECM Costs and Savings - Form E2, and Service Agreement Form E3 ........................................ 27
4.6.3. Itemized Cost Details Form E4 ...................................................................................................... 28
4.6.4. Guarantees ...................................................................................................................................... 29
4.6.5. Contract Bond .................................................................................................................................. 29
5. Evaluation Procedures and Selection Criteria ................................................. 30
5.1. Procedure for Proposal Evaluation and Contractor Selection ................................................. 30
5.2. Selection Criteria and Criteria Weighting ................................................................................ 30
5.2.1. Technical Approach (35 points) ....................................................................................................... 30
5.2.2. Energy Savings (20 points) ............................................................................................................... 31
5.2.3. Project Cost (20 points) .................................................................................................................... 32
5.2.4. Qualifications, Experience and Resources (10 points) ..................................................................... 32
5.2.5. Management Approach (10 points) ................................................................................................ 33
5.2.6. Presentation to the RFP (5 points) ................................................................................................... 33
A. Appendix A - Facility Data and Information ...........................................................................................34
a. Disclaimer ............................................................................................................................. 34
b. General Information ............................................................................................................. 34
i. FTP Site .................................................................................................................................................... 34
ii. Facilities (See Attachment A - Building Summary) .................................................................................. 34
iii. Primary Building Contacts ....................................................................................................................... 34
iv. Facilities Directions .................................................................................................................................. 35
v. Climate Conditions ................................................................................................................................... 35
http://www.ncdc.noaa.gov/cdoweb/datatools/records ............................................................................... 35
vi. General Utility Information ...................................................................................................................... 35
vii. Energy Cost and Consumption ............................................................................................................. 36
viii. Standards of Service and Comfort ....................................................................................................... 36
ix. Hazardous Waste ..................................................................................................................................... 37
x. Facility Descriptions ................................................................................................................................. 37
c. Energy Conservation Measures ..............................................................................................37
i. Energy Conservation Measure Descriptions ............................................................................................ 37
B. Appendix B - Proposal Forms, Responses, and Submittals ..................................................................... 41
a. Form A-1: Certificate of Independent Price Determination ..................................................... 41
b. Form B-1: Proposer Information.............................................................................................41
c. Form E-1: Estimated Cost of Investment Grade Audit ............................................................. 41
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d. Form E-2: Summary of Proposed Energy Efficiency Measures - Costs and Savings ................... 41
e. Form E-3: Proposed Annual Service Agreement ...................................................................... 41
f. Form E-4: Itemized Cost Details ..............................................................................................41
C. Appendix C - Agreement to Perform an Investment Grade Audit ............................................................ 41
D. Appendix D - Sample "Guaranteed Savings Energy Performance Contract" ........................................... 41
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1. Definition of Terms
1.1. Definitions:
* Agreement - The Guaranteed Energy Savings Performance Contract, including all appendices and
exhibits, amendments and supplements, and the accepted Investment Grade Audit (IGA).
* Agreement Price - The total construction phase cost of Energy Conservation Measures (ECMs)
including Technical Assistance, Project Oversight, and M&V costs for which bank financing will be
secured.
* Baseline Energy Use - A calculation of energy use of a building or piece of equipment for the
specified period of fiscal year 2024 that is used to project energy use had the project not been
implemented.
* Business Day - A business day shall mean Monday through Friday, exclusive of state and federal
legal holidays.
* Commissioning Report - The report provided by the Contractor to the State after installation of
an ECM to verify that the specified equipment has been properly installed, is functioning
properly, and with proper maintenance and operation has the potential to generate the
predicted energy unit savings.
* Contract Bond - A Payment and Performance Bond Insurance to be carried by the Contractor
during the entire construction phase. The Contract Bond shall comply with RSA 447:16 and be
executed by the Contractor and their Surety or Sureties, guaranteeing complete execution of the
contract and all supplemental agreements pertaining thereto including the payment of all legal
debts pertaining to the Total Project.
* Contract Price - Agreement price + total grants and rebates.
* Contractor - The Energy Services Company that is a Proposer to the Request for Proposal.
* Energy Conservation Measures (ECM) - Each and all of the new devices or systems; or
modifications of existing systems; or revised procedures for facility operation; furnished,
installed, and/or implemented by the Contractor for the purpose of reducing energy use and
achieving the Guaranteed Energy Savings.
* Guaranteed Energy Savings Performance Contract (GESPC) - The Agreement between the
Contractor and State to implement Energy Conservation Measures (ECMs). A program of
services, including Investment Grade Audits and building maintenance and financing services,
primarily intended to reduce the cost of energy and water in operating buildings, which may be
paid for, in whole, by cost savings attributable to a reduction in energy and water consumption
that result from such services. The GESPC contract may extend for a period not to exceed twenty
years. The allowable length of the contract may also reflect the useful life of the cost savings
measures.
* Guaranteed Energy Savings - A guaranteed (by the Contractor) measured reduction in the units
of fuel, energy, and water based on baseline energy cost assumptions.
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* Investment Grade Audit - An audit of existing energy systems of a facility for the purpose of
proposing ECMs and verifying that the proposed ECMs have the potential to generate energy
savings and meet the financial requirements within the specified contract term.
* Measurement and Verification (M&V) - The process of monitoring and measuring the energy
consumption of a facility or specific equipment or systems, before and after implementation
project completion, to determine if guaranteed or predicted energy savings are being realized.
* Operations and Maintenance (O&M) - The process of operating and maintaining newly installed
energy saving equipment and recently modified existing equipment. The O&M plan should
delineate responsibilities of the Contractor versus those handled by the State.
* Plans - The graphic and pictorial documents or reproductions which show the location,
character, dimensions, and details of the prescribed work.
* Project - The energy and cost reduction program contemplated by this Request for Proposal.
* Project Acceptance - The written Certificate of Final Completion and Acceptance as issued by the
State to the Contractor that it has accepted the Project as complete and installed in accordance
with the design, equipment, implementation and commissioning standards as set forth in the
performance contract.
* Project Schedule - A chart that depicts project duration and major milestones.
* Request for Proposals (RFP) - A written document issued by the State of New Hampshire that
invites potential responders (Energy Services Companies) to submit proposals outlining their
qualifications to perform the Energy Management Services for the State, a cost proposal, and
other information as required.
* Schedule of Values - Provides the total turnkey price for each ECM and the estimated draw
schedule for payments to be made by the State to a contractor during the construction phase of
the Energy Savings Performance Contract.
* Specifications - Information that consists of written requirements for material, equipment,
construction systems, standards and workmanship, and other documents or reports as
applicable.
* Standards of Service and Comfort - Sets the minimum temperature, humidity, or other heating,
cooling and ventilation requirements.
* State - The State of New Hampshire.
* ThirdParty Financing - Project financing provided to the State by an independent financial
institution.
* Total Project Cost - Agreement Price + Estimated Financing + Estimated Grants and Rebates. All
costs associated with the development and implementation of an Energy Savings Performance
Contract, including, but not limited to: Investment Grade Audit; ECM design, procurement and
installation; payment and performance bonds and insurance; interest charges; training of facility
staff; Technical Assistance and Project Oversight; Measurement and Verification; maintenance
and service; project management; and contractor overhead and profit.
2. Overview and Background
2.1. Statement of Purpose and Authority
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The State of New Hampshire, Department of Corrections, (hereinafter referred to as "the State")
seeks proposals, pursuant to RSA 21I:19 ae, from qualified Energy Services Companies (hereinafter
referred to as The Contractor, The Proposer) to conduct an Investment Grade Audit (IGA) of certain
correctional facilities in New Hampshire as identified in Appendix A - Facility Data and Information
and to implement a Guaranteed Energy Savings Performance Contract.
The proposed project is governed under New Hampshire statutes 21I:19 ae. As required in New
Hampshire RSA 21I:19d (f) - "Any energy performance contract should require the contractor to
include all energy efficiency improvements in selected buildings that are calculated to recover all costs
within 20 years from the date of project implementation at existing energy prices. The contract shall
require that the public utility or energy services provider be repaid only to the extent of energy cost
savings guaranteed by the contractor to accrue over the term of the contract."
The continuation of this contract is contingent upon the appropriation of funds to fulfill the
requirements of the contract by the applicable funding authority. If that authority fails to appropriate
sufficient funds to provide for the continuation of the contract, the contract shall terminate on the
last day of the fiscal year for which allocations were made.
Proposers shall evaluate the one (1) facility, specified in Section 2.4, which represents the type of
measures that will be found in the entire set of ten (10) buildings. Once a Contractor has been selected,
the ensuing IGA will be for the entire set of ten (10) buildings listed in this RFP. The State is interested
in contracting for a fullrange of Energy Conservation Measures (ECMs) that first maximize reductions
in energy use and cost, but also encourage fossilfuel reductions over time. Proposals shall at a
minimum address improvements associated with the following energy savings categories:
* Building Automated Control Systems
* Building Envelope
* Domestic Hot Water Systems
* Electric Distribution System and Transformers
* Equipment e.g. Compressors
* Heating, Ventilation and Air Conditioning
* Lighting Systems and Controls, including exterior lighting
* PlugLoad Control
* Premium Efficiency Motors and Variable Frequency Drives
* Renewable Energy
* Water Conservation
* Additional Measures
All proposals shall consider the following information:
* Natural gas or fuel oil systems will be considered the primary heating source for all
buildings. Proposers are encouraged to add supplemental heating systems and fuel
switching where energy or financial savings dictate.
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* Variable Refrigerant Flow systems (VRF)/heat pumps will not be considered as primary heat
sources below 40 degrees F nor will they be considered as backup systems in the event of
boiler/furnace failure when outside temperatures are below 40 degrees F.
* All ECMs shall comply with currently adopted codes of the State of New Hampshire,
including ventilation and humidity requirements.
* Measures proposed in correctional facilities should consider the American Correctional
Association (ACA) standards.
* Recognize the historic nature of all ten of the State's facilities and shall therefore propose
ECMs that do not violate any historic features.
The State is also interested in services that would not reduce consumption per se but are aimed at
cost savings, such as fuel switching, installation of renewable sources, demand reductions, or rate
class switching.
2.2. Scope of Work
The Guaranteed Energy Savings Performance Contract project has three phases:
2.2.1. Phase I - Investment Grade Audit
A contract for an Investment Grade Audit (IGA) will be developed with the selected Contractor
and is subject to Governor and Executive Council approval. The IGA will identify all feasible
energy/water conservation, load management, and renewable resource options with benefits
exceeding all related costs over the contract term. Options must be able to improve energy
performance, in terms of reduced consumption, and comply with applicable ASHRAE standards
while maintaining existing equipment performance and reliability.
The Contractor shall furnish a written report of its findings, including a list of proposed Energy
Conservation Measures [ECMs]. Each ECM must include the following information:
* Project scope
* Project economics - project cost, savings and cashflow over the proposed financing term.
The Contractor must ensure that ECMs provide a net neutral or positive cash flow and
meet the investment criteria set by the State. Energy measures proposed must meet a 20
year payback in the aggregate, and 10year payback for the NH State Prison for Men in
Concord.
* Proposed project measurement and verification plan.
* Available rebates, tax credits, and grants that are applicable for the procurement and
implementation of energy and resource efficient equipment through utility companies,
equipment manufacturers and distributors. These rebates, tax credits and grants should
be noted for each ECM in section 4.4.1 as part of the detailed description of an ECM but
shall NOT be used to reduce individual ECM project costs and shall NOT be included in the
determination of payback periods since they cannot be guaranteed by the ESCO at this
stage.
A payback period of 20years or less must be achieved for the project as a whole. The payback
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