Legal Interpretation Services

STATE OF NEW HAMPSHIRE
Department of Safety
Bureau of Hearings
RFB DOS 2026-16
REQUEST FOR BIDS
FOR:
LEGAL INTERPRETATION SERVICES
ISSUED: 03/16/2026
BIDS DUE NO LATER THAN:
Thursday May 6, 2026
CONTENTS:
Section 1: Overview and Requirements
Section 2: Terms and Conditions
Section 3: Bid Submission Instructions
Section 4: Bid Response Documents

SECTION 1: OVERVIEW & REQUIREMENTS
OVERVIEW:
The term of any resulting contracts shall be for a period of approximately three years commencing upon
July 1, 2026, or upon Governor & Council approval, if applicable, (whichever happens later) and ending
thereafter on June 30, 2029. The State of New Hampshire shall have the right to terminate the contract at
any time by giving the Contractor thirty (30) days advance written notice.
SECTION 2: TERMS & CONDITIONS
SPECIFICATIONS:
In responding to the RFB, the bidder shall address all requirements for information as outlined herein. The
successful contractor must be capable of providing the State of NH, Department of Safety, with
Interpretation Services without any delay or substitution. Bidder must bid on all service requirements to
be considered; partial offers will not be considered.
VENDOR CERTIFICATIONS:
ALL bidders MUST be duly registered as a vendor authorized to conduct business in the State of New
Hampshire.
STATE OF NEW HAMPSHIRE VENDOR APPLICATION: Bidders MUST have a completed Vendor
Application and Alternate W-9 Form which MUST be on file with the NH Bureau of Purchase and
Property. See the following website for information on obtaining and filing the required forms (no fee):
https://www.das.nh.gov/purchasing/vendorresources.aspx
NEW HAMPSHIRE SECRETARY OF STATE REGISTRATION: A bid award, in the form of a
purchase order or contract, will ONLY be awarded to a vendor who is CURRENTLY registered to do
business AND in good standing with the State of New Hampshire. Please visit the following website to
find out more about the requirements for registration with the NH Secretary of State:
https://sos.nh.gov/corporation-ucc-securities/corporation/online-business-services/
VENDOR RESPONSIBILITY:
The successful vendor shall be solely responsible for meeting all terms and conditions specified in the
RFB, their bid, and any resulting contract. Any subcontracted vendor shall first be approved by the
State. The vendor remains wholly responsible for performance under the contract and will be
considered the sole point of contact with regard to all contractual matters, including payment of any
and all charges resulting from any contract.
Regardless of the vendors selected, DOS reserves the right to use any information presented in a bid
response. The content of each vendor's bid shall become public information once a contract has been
awarded.

LIABILITY:
The State shall not be held liable for any costs incurred by the vendor in the preparation of their proposal
or for work performed prior to contract issuance.
CERTIFICATE OF INSURANCE:
Prior to performing any services for the State, vendors awarded a contract shall be required to:
* Submit proof of comprehensive general liability insurance in accordance with Section
14 of the P-37 contract. The coverage shall have appropriate riders against all claims
of bodily injury, death or property damage, in amounts of not less than $1,000,000.00
per occurrence and $2,000,000.00 aggregate.
* Certify compliance with, or exemption from, the requirements of NH RSA 281-A,
Workers' Compensation, in accordance with Section 15 of the P-37 contract.
CONTRACT TERMS AND CONDITIONS:
The form contract P-37 included herein shall be part of this bid and the basis for contract discussions.
The successful vendor and the State, following notification of award, shall promptly execute this form
of contract, which is to be completed by incorporating the service requirements and price conditions
established by the vendor's offer.

BID INQUIRIES/CLARIFICATIONS:
All questions regarding this RFB contact:
Ryan N. McFarland, ESQ
(603) 271-3486
Ryan.McFarland@dos.nh.gov
Vendor Inquiry Period ends Friday May 1, 2026
Final Agency Responses to Inquiries will be by May 4, 2026
Vendor must include complete contact information including the vendor's name, telephone number and
fax number and e-mail address.
ADDENDUM:
In the event it becomes necessary to add or revise any part of this bid prior to the scheduled Bid
Opening/Due Date, the Department of Safety, Bureau of Hearings shall post any Addenda on the
website. It is a vendor's responsibility to access the website to ensure no bidding opportunity or
addenda are overlooked which may impact this bid. The web address is The web address is
https://apps.das.nh.gov/bidscontracts/bids.aspx
BID DUE DATE:
All bid submissions must be received at the Department of Safety, Bureau of Hearings no later than
2:00 PM on May 6, 2026. Submissions received after the date and time specified will be marked as
late and will not be eligible for consideration in the evaluation process. There will be no exceptions to
this requirement.
The Agency will conduct an initial screening step to verify Vendor compliance with the submission
requirements set forth in the RFB and the minimum substantive content and bid format set forth within
this RFB. The Agency may waive or offer a limited opportunity to cure immaterial deviations from the
RFB requirements if it is determined to be in the best interest of the State. A bid that fails to satisfy
content, format or submission requirements may be rejected without further consideration.
All offers shall remain valid for a period of one hundred and twenty (120) days from the Bid Due Date.
A vendor's disclosure or distribution of proposals other than to Department of Safety, Bureau of Hearings
will be grounds for disqualification. No more than one (1) bid per respondent should be submitted.

BID RECEIPT AND OPENING:
In accordance with RSA 21-G:37 I and II(a), to preserve the integrity of the bidding process, a public
bid opening will be held at which it shall disclose the name of the bidders which submitted timely bids
and the prices offered.
AWARD CONSIDERATION:
The contract award shall be made to a Vendor meeting all terms and conditions of this RFB and
providing the lowest total cost.
The State reserves the right to cancel all or any part of this RFB at any time. Cancellation of this
RFB, in whole or in part, shall not bar the State from issuing an RFB for the same services or from
purchasing the same services through other means. Any resulting contract(s) shall become effective
on the date approved by Governor and Executive Council for the State of New Hampshire.
If necessary, the vendor agrees to submit a properly executed State agreement form P37 and
provide required supporting documentation/certifications within ten (10) business days of being
notified they were the lowest bidder. Any agreement(s) that may result from this RFB shall not be
binding on either party until final approval.
NOTIFICATION AND AWARD OF CONTRACTS:
Department of Safety, Bureau of Hearings, shall provide written notification to a vendor who is
awarded a contract relative to this RFB. Public announcements or news releases pertaining to any
contract awarded shall not be made without the written permission of the Department.
Bid results will not be given by telephone. Bid results will be made public at the time of bid award
which occurs upon the approval of the Governor & Council. Bid results may be viewed on the
State's website.
INVOICING AND PAYMENT:
Invoices shall be submitted via email to the Department of Safety upon completion of service.
Payment of said invoices shall be paid in full within thirty (30) days after receipt of properly
documented invoices and acceptance of the work to the State's satisfaction.
Invoice Remit Email Address: accountspayable@dos.nh.gov
SPECIFICATIONS FOR INTERPRETATION SERVICES:
1. To provide professional interpretation services for non-English speaking respondents and Department-
identified witnesses at legal hearings and/or individuals attending meetings conducted by the Department
of Safety. The hearings/meetings typically are 1-2 hours in duration.
2. To provide interpretation services for the deaf and hard of hearing respondents and Department -identified
witnesses at legal hearings and/or individuals attending meetings conducted by the Department of Safety.
The hearings/meetings typically are 1-2 hours in duration

Requests from the Department will generally be made to the vendor 20-30 days before the date of the hearing or
meeting where interpretation is needed.
SECTION 3: BID SUBMISSION INSTRUCTIONS
INSTRUCTIONS:
All vendors must summarize their prices in Section 4.
All vendors must have a certificate of good standing from NH Secretary of State, a certificate of
authority/vote and a certificate of lability insurance.
All vendors must be registered as an NH vendor with a NH vendor identification number.
Once the bidder is selected, the contract will go to the Governor and Council if applicable for final
approval to award the contract.
BID SUBMISSION:
Vendors shall submit their bid in its entirety via hand-delivery, mail (address below), or electronically to:
doscontracts@dos.nh.gov
NH Department of Safety
Attn: Contracts and Procurement
33 Hazen Drive
Concord, NH 03305
Responses shall be marked as:
State of New Hampshire RFB DOS 2026-16
Due Date: May 6, 2026 @ 2:00 PM
SECTION 4: BID RESPONSE DOCUMENTS
The undersigned bidder hereby agrees to furnish interpreter services in compliance with all the requirements of
this bid invitation at the following prices for the term of the contract. The prices indicated should be government
/or educationally discounted prices.
Fiscal Year 2027 Fiscal Year 2027 Fiscal Year 2028
July 1, 2026-June 30, 2027 July 1, 2027-June 30, 2028 July 1, 2028-June 30, 2029
Foreign Language
Interpretation
Rates

Interpretation for
Deaf and Hard of
Hearing Rates
QUALIFICATION OF CONTRACTORS:
The contractor shall provide at least 2 clients currently being serviced and that the clients listed demonstrate
successful services for the makes and types of services listed within this bid.
Client Name____________________, Contact Person____________________
Phone # ___________________
Client Name____________________, Contact Person____________________
Phone # ___________________
Client Name____________________, Contact Person____________________
Phone # ___________________
BIDDER CONTACT INFORMATION:
VENDOR NAME:
___________________________________________________________________________
VENDOR ADDRESS:
___________________________________________________________________________
CONTACT NAME:
__________________________________________________________________________
CONTACT EMAIL:
__________________________________________________________________________
TEL. #_______________________________________
FAX#________________________________________
EMERGENCY RESPONSE # ________________________________________

REMIT ADDRESS:
__________________________________________________________________________
REMIT CITY, STATE ZIP:
___________________________________________________________________________________
Signed:________________________________________________ Date:___________________________
Printed Name:__________________________________________ Title:___________________________