ROW Mowing, District 6, Area 640

Location:	Nebraska
Posted:	Dec 1, 2025
Due:	Jan 7, 2026
Agency:	State of Nebraska - Department of Transportation (NDOT)
Type of Government:	State & Local
Category:	S - Utilities and Training Services
Solicitation No:	124083 Z6
Publication URL:	To access bid details, please log in.

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State of Nebraska Department of Transportation

REQUEST FOR PROPOSAL FOR SERVICES CONTRACT

SOLICITATION NUMBER

RELEASE DATE

124083 Z6

December 1, 2025

OPENING DATE AND TIME

PROCUREMENT CONTACT

January 7, 2026, 2:00 p.m. Central Time

Dana Smith

PLEASE READ CAREFULLY!

SCOPE OF SERVICE

The State of Nebraska (State), Department of Transportation, is issuing this solicitation for a service contract for the purpose of selecting

a qualified bidder to provide Right-of-Way Mowing Services. A more detailed description can be found in Section V. The resulting contract

may not be an exclusive contract as the State reserves the right to contract for the same or similar services from other sources now or in

the future.

The term of the contract will be one (1) year commencing upon execution of the contract by the State and the Vendor (Parties). The

Contract includes the option to renew for five (5) additional one (1) year periods upon mutual agreement of the Parties. The State reserves

the right to extend the period of this contract beyond the termination date when mutually agreeable to the Parties.

In the event that a contract with the awarded bidder(s) is cancelled or in the event that the State needs additional Vendors to supply the

solicited services, this solicitation may be used to procure the solicited services for up to eighteen (18) months from the date the Intent to

Award is posted, provided that 1) the solicited goods or services will be provided by a bidder (or a successive owner) who submitted a

response pursuant to this solicitation, 2) the bidder’s solicitation response was evaluated, and 3) the bidder will honor the bidder’s original

solicitation response, including the proposed cost, allowing for any price increases that would have otherwise been allowed if the bidder

would have received the initial award.

ALL INFORMATION PERTINENT TO THIS SOLICITATION CAN BE FOUND ON THE INTERNET AT: https://dot.nebraska.gov/business-

center/procurement/pre-maint/.

In accordance with Nebraska State Statutes 39-1351 &39-1352, and Title 409 of the Nebraska Rules and Regulations; any person

desiring to submit to the department a bid for the performance of this contract shall apply to the Department for prequalification

not later than five (5) days before the bid opening date of the Request for Proposal.

IMPORTANT NOTICE: Pursuant to Neb. Rev. Stat. § 84-602.04, State contracts in effect as of January 1, 2014, and contracts entered into

thereafter, must be posted to a public website. The resulting contract, the Solicitation, and the awarded solicitation response will be posted to a

public website managed by DAS, which can be found at http://statecontracts.nebraska.gov and the NDOT’s website at:

https://dot.nebraska.gov/business-center/contractor/service-maintenance-contracts/.

In addition, and in furtherance of the State’s public records Statute (Neb. Rev. Stat. § 84-712 et seq.), all responses received regarding this

Solicitation will be posted to the Nebraska Department of Transportation’s public website.

These postings will include the entire solicitation response. Bidder must request that proprietary information be excluded from the posting. The

bidder must identify the proprietary information, mark the proprietary information according to state law, and submit the proprietary information in

a separate file named conspicuously as "PROPRIETARY INFORMATION". The bidder should submit a detailed written document showing that

the release of the proprietary information would give a business advantage to named business competitor(s) and explain how the named business

competitor(s) will gain an actual business advantage by disclosure of information. The mere assertion that information is proprietary or that a

speculative business advantage might be gained is not sufficient. (See Attorney General Opinion No. 92068, April 27, 1992). THE BIDDER MAY

NOT ASSERT THAT THE ENTIRE SOLICITATION IS PROPRIETARY. COST SHEETS WILL NOT BE CONSIDERED PROPRIETARY AND

ARE A PUBLIC RECORD IN THE STATE OF NEBRASKA. The State will determine, in its sole discretion, if the disclosure of the information

designated by the Bidder as proprietary would 1) give advantage to business competitors and 2) serve no public purpose. The Bidder will be

notified of the State’s decision. Absent a determination by the State that the information may be withheld pursuant to Neb. Rev. Stat. § 84-712.05,

the State will consider all information a public record subject to disclosure.

If the State determines it is required to release withheld proprietary information, the bidder will be informed. It will be the bidder's responsibility to

defend the bidder's asserted interest in non-disclosure.

To facilitate such public postings, with the exception of proprietary information, the State of Nebraska reserves a royalty-free, nonexclusive, and

irrevocable right to copy, reproduce, publish, post to a website, or otherwise use any contract, or solicitation response for any purpose, and to

authorize others to use the documents. Any individual or entity awarded a contract, or who submits a solicitation response, specifically waives

any copyright or other protection the contract, or solicitation response may have; and acknowledges that they have the ability and authority to

enter into such waiver. This reservation and waiver are a prerequisite for submitting a solicitation response, and award of a contract. Failure to

agree to the reservation and waiver will result in the solicitation response being found non-responsive and rejected.

Any entity awarded a contract or submitting a solicitation response agrees not to sue, file a claim, or make a demand of any kind, and will indemnify

and hold harmless the State and its employees, volunteers, agents, and its elected and appointed officials from and against any and all claims,

liens, demands, damages, liability, actions, causes of action, losses, judgments, costs, and expenses of every nature, including investigation

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costs and expenses, settlement costs, and attorney fees and expenses, sustained or asserted against the State, arising out of, resulting from, or

attributable to the posting of the contract or solicitation response, awards, and other documents.

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TABLE OF CONTENTS

REQUEST FOR PROPOSAL FOR SERVICES CONTRACT ..................................................................................................................... i

GLOSSARY OF TERMS............................................................................................................................................................................ v

ACRONYM LIST ....................................................................................................................................................................................... ix

PROCUREMENT PROCEDURE ................................................................................................................................................. 1

GENERAL INFORMATION............................................................................................................................................ 1

PROCURING OFFICE AND COMMUNICATION WITH STATE STAFF AND EVALUATORS ...................................... 1

SCHEDULE OF EVENTS .............................................................................................................................................. 1

WRITTEN QUESTIONS AND ANSWERS ..................................................................................................................... 3

SECRETARY OF STATE/TAX COMMISSIONER REGISTRATION REQUIREMENTS (Nonnegotiable) ..................... 3

ETHICS IN PUBLIC CONTRACTING ............................................................................................................................ 3

DEVIATIONS FROM THE SOLICITATION.................................................................................................................... 3

SUBMISSION OF SOLICITATION RESPONSES ......................................................................................................... 3

INVALID SOLICITATION SUBMISSIONS ..................................................................................................................... 4

SOLICITATION BOND................................................................................................................................................... 4

SOLICITATION PREPARATION COSTS ...................................................................................................................... 4

FAILURE TO COMPLY WITH SOLICITATION.............................................................................................................. 4

SOLICITATION RESPONSE CORRECTIONS.............................................................................................................. 5

LATE SOLICITATION RESPONSES............................................................................................................................. 5

BID OPENING ............................................................................................................................................................... 5

SOLICITATION REQUIREMENTS ................................................................................................................................ 5

EVALUATION OF SOLICITATION RESPONSES ......................................................................................................... 5

BEST AND FINAL OFFER............................................................................................................................................. 6

REFERENCE AND CREDIT CHECKS .......................................................................................................................... 6

AWARD ......................................................................................................................................................................... 6

LUMP SUM OR “ALL OR NONE” SOLICITATION RESPONSES ................................................................................. 6

REJECTION OF SOLICITATION RESPONSES ........................................................................................................... 6

PRICES & COST CLARIFICATION ............................................................................................................................... 7

II.

TERMS AND CONDITIONS ........................................................................................................................................................ 8

GENERAL...................................................................................................................................................................... 8

NOTIFICATION ............................................................................................................................................................. 8

BUYER’S REPRESENTATIVE ...................................................................................................................................... 9

GOVERNING LAW (Nonnegotiable).............................................................................................................................. 9

BEGINNING OF WORK & SUSPENSION OF SERVICES............................................................................................ 9

AMENDMENT................................................................................................................................................................ 9

CHANGE ORDERS OR SUBSTITUTIONS ................................................................................................................... 9

RECORD OF VENDOR PERFORMANCE .................................................................................................................. 10

NOTICE OF POTENTIAL VENDOR BREACH ............................................................................................................ 10

BREACH ...................................................................................................................................................................... 10

NON-WAIVER OF BREACH........................................................................................................................................ 10

SEVERABILITY ........................................................................................................................................................... 10

INDEMNIFICATION ..................................................................................................................................................... 10

ATTORNEY'S FEES .................................................................................................................................................... 11

PERFORMANCE BOND.............................................................................................................................................. 11

ASSIGNMENT, SALE, OR MERGER .......................................................................................................................... 11

CONTRACTING WITH OTHER NEBRASKA POLITICAL SUBDIVISIONS OF THE STATE OR ANOTHER STATE . 11

FORCE MAJEURE ...................................................................................................................................................... 11

CONFIDENTIALITY ..................................................................................................................................................... 12

EARLY TERMINATION ............................................................................................................................................... 12

CONTRACT CLOSEOUT ............................................................................................................................................ 12

PROHIBITED PRODUCTS .......................................................................................................................................... 12

AMERICANS WITH DISABILITIES ACT...................................................................................................................... 13

III.

VENDOR DUTIES...................................................................................................................................................................... 14

iii

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INDEPENDENT VENDOR / OBLIGATIONS................................................................................................................ 14

EMPLOYEE WORK ELIGIBILITY STATUS................................................................................................................. 15

COMPLIANCE WITH CIVIL RIGHTS LAWS AND EQUAL OPPORTUNITY EMPLOYMENT / NONDISCRIMINATION

(Nonnegotiable) ........................................................................................................................................................... 15

COOPERATION WITH OTHER VENDORS ................................................................................................................ 15

DISCOUNTS................................................................................................................................................................ 15

PRICES ....................................................................................................................................................................... 15

PERMITS, REGULATIONS, LAWS ............................................................................................................................. 15

INSURANCE REQUIREMENTS .................................................................................................................................. 16

ANTITRUST................................................................................................................................................................. 17

CONFLICT OF INTEREST .......................................................................................................................................... 18

STATE PROPERTY..................................................................................................................................................... 18

SITE RULES AND REGULATIONS............................................................................................................................. 18

ADVERTISING ............................................................................................................................................................ 18

DISASTER RECOVERY/BACK UP PLAN................................................................................................................... 18

DRUG POLICY ............................................................................................................................................................ 18

WARRANTY ................................................................................................................................................................ 18

TIME IS OF THE ESSENCE........................................................................................................................................ 18

IV.

PAYMENT ................................................................................................................................................................................. 19

PROHIBITION AGAINST ADVANCE PAYMENT (Nonnegotiable).............................................................................. 19

TAXES (Nonnegotiable)............................................................................................................................................... 19

INVOICES.................................................................................................................................................................... 19

INSPECTION AND APPROVAL .................................................................................................................................. 19

PAYMENT (Nonnegotiable) ......................................................................................................................................... 19

LATE PAYMENT (Nonnegotiable) ............................................................................................................................... 20

SUBJECT TO FUNDING / FUNDING OUT CLAUSE FOR LOSS OF APPROPRIATIONS (Nonnegotiable) .............. 20

RIGHT TO AUDIT (First Paragraph is Nonnegotiable) ................................................................................................ 20

PROJECT DESCRIPTION AND SCOPE OF WORK ................................................................................................................ 21

PROJECT OVERVIEW................................................................................................................................................ 21

SCOPE OF WORK ...................................................................................................................................................... 21

PROJECT REQUIREMENTS ...................................................................................................................................... 21

EQUIPMENT AND SAFETY FEATURES .................................................................................................................... 22

DAMAGE TO HIGHWAY PROPERTY......................................................................................................................... 22

CONSERVATION CONDITIONS / ENVIRONMENTAL COMMITMENT ..................................................................... 22

CONTRACTOR LIABILITY .......................................................................................................................................... 22

ESTIMATED QUANTITY ............................................................................................................................................. 22

PROPOSAL PRICING ................................................................................................................................................. 22

DELIVERABLES .......................................................................................................................................................... 23

MOWING REQUIREMENTS ....................................................................................................................................... 23

CONTRACTUAL AGREEMENT FORM................................................................................................................................................... 25

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GLOSSARY OF TERMS

Addendum: A written correction or alteration to a document during the solicitation process (e.g., Questions and Answers, Revised

Schedule of Events, Addendum to Contract Award)

Agency: All officers of the state, departments, bureaus, boards, commissions, councils, and institutions receiving legislative

appropriations

Agent/Representative: A person authorized to act on behalf of another

Amend: To alter or change by adding, subtracting, or substituting

Amendment: A written correction or alteration to a document

Appropriation: Legislative authorization to expend public funds for a specific purpose; money set apart for a specific use

Automated Clearing House (ACH): Electronic network for financial transactions in the United States

Award: All purchases, leases, or contracts which are based on competitive solicitations will be awarded according to the provisions in

the solicitation

Best and Final Offer (BAFO): In a competitive solicitation, the final offer submitted which contains Vendor’s most favorable terms for

price

Bid: See Solicitation Response

Bid Opening: The process of opening correctly submitted solicitation responses at the time and place specified in the written solicitation

and in the presence of any bidder who wishes to attend

Bidder: A Vendor who submits a Solicitation Response

Breach: Violation of a contractual obligation by failing to perform or repudiation of one’s own promise

Business: Any corporation, partnership, individual, sole proprietorship, joint-stock company, joint venture, or any other private legal entity

Business Day: Any weekday, except State-recognized holidays

Calendar Day: Every day shown on the calendar including Saturdays, Sundays, and State/Federal holidays

Cancellation: To call off or revoke a solicitation, purchase order, or contract without expectation of conducting or performing at a later

time

Change Order: Document that provides amendments to an executed purchase order or contract

Collusion: An agreement or cooperation between two or more persons or entities to accomplish a fraudulent, deceitful, or unlawful

purpose

Competition: The effort or action of two or more commercial interests to obtain the same business from third parties

Confidential Information: See Proprietary Information

Contract: An agreement between two or more parties creating obligations that are enforceable or otherwise recognizable at law; the

writing that sets forth such an agreement

Contract Administration: The management of the contract which includes and is not limited to contract signing, contract amendments

and any necessary legal actions

Contract Award: Document that officially awards a contract to a bidder(s) as the result of a competitive solicitation or a vendor(s) in a

contract that qualifies for an exception or exemption from the competitive bidding requirements of the State Procurement Act

Contract Management: The management of day-to-day activities at the agency which includes but is not limited to ensuring deliverables

are received, specifications are met, handling meetings and making payments to the Vendor

Contract Period: The duration of the contract

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This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

PROJECT DOCUMENTS	DATE POSTED
Request for Proposal	12/01/2025
Attachment A - Cost Proposal	12/01/2025
Exhibit 1 – Mowing Activities One Cycle 2026	12/01/2025
Exhibit 2 – District Map	12/01/2025
Exhibit 3 – Environmental Commitments	12/01/2025
Exhibit 4 - Mowing Details & Safety	12/01/2025
Exhibit A – Contractor Prequalification	12/01/2025
Evaluation Criteria	xx/xx/xxxx
Addendum One Q & A	xx/xx/xxxx
List of Respondents	xx/xx/xxxx
Intent to Award	xx/xx/xxxx
Intent to Award Bid Tab	xx/xx/xxxx
Final Evaluation Document	xx/xx/xxxx
Bidder Responses	xx/xx/xxxx
Contract Award Activities	xx/xx/xxxx
Contract XXXXXX O4 Effective	xx/xx/xxxx