Constrution Manager/General Contractor Services for City Hall Deferred maintenance & Quad Redesign
| Location: | Oregon |
|---|---|
| Posted: | Apr 28, 2026 |
| Due: | May 28, 2026 |
| Agency: | City of Springfield |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | RFP 4056 |
| Publication URL: | To access bid details, please log in. |
City Hall Deferred Maintenance and Quad Redesign
Project Description
The City of Springfield is issuing this Request for Proposal under the provisions of ORS 279C.337 for a Construction Manager/General Contractor (CM/GC) to provide preconstruction and construction services for the City Hall Deferred Maintenance and Quad Redesign Project for Springfield City Hall, located at 225 5th Street, Springfield, Oregon (Project).
The Project includes the renovation of three of the four existing sections of the City Hall office space (“Quads”) totaling approximately 33,750 square feet of occupied office space. It includes accessibility improvements, building system upgrades, interior reconfiguration, and deferred maintenance. The selected CM/GC will provide preconstruction services and, contingent upon successful negotiation of a Guaranteed Maximum Price (GMP), construction services.
Project Schedule
All dates, times and locations are subject to change
| RFP Opens | April 27, 2026 |
| MANDATORY Pre-Proposal Conference |
May 14, 2026 at 10:00 am Location: City Hall, JMR Conference Room |
| Request for Clarifications Due | May 19th, 2026 by 5:00 pm |
|
Proposals Due
|
May 28th, 2026 by 2:00 pm local time
No public opening |
| Intent to Award Notice (Approximate) | June 8th, 2026 |
| Contract Award (Approximate) | June 30th, 2026 |
All questions regarding this project should be addressed to the Contract Analyst identified below.
Amanda Clinton
Phone:
541-726-3628
Email:
aclinton@springfield-or.gov
Questions will be reviewed and responses will be posted to this website. If, in the opinion of the City, it is necessary to amend or supplement the Request for Proposals, an Addendum will be prepared, posted below, and notifications sent to all proposers that provided a valid e-mail address. A developer may also request to be added to the list for notifications by emailing
Amanda Clinton at
aclinton@springfield-or.gov.
The City will make every reasonable effort to notify all proposers of Addenda, however, it is recommended that teams routinely check the website for updated information. The City is not responsible for any explanation, clarification, interpretation or approval made or given in any manner except by written Addendum issued by the City.
Addenda will not be issued within 72 hours of the RFP response deadline without extending the RFP deadline.
| No Clarifications Posted |
Any Questions and answers that do not amend or supplement the RFP will be posted here. |
|
|
|
Addenda Issued
| Addendum Number | Addendum Date | Date/Time Posted |
Attachment Preview
CITY OF SPRINGFIELD
COVER PAGE
DEVELOPMENT & PUBLIC WORKS
COMMUNITY DEVELOPMENT DIVISION
Is issuing this Request For Proposals (RFP) under
Solicitation No. 4056 for
CONSTRUCTION MANAGER/GENERAL CONTRACTOR SERVICES
FOR CITY HALL DEFERRED MAINTENANCE & QUAD REDESIGN
Date of Issue: April 28, 2026
Opening Date and Time: May 28th, 2026, by 2:00 pm
Single Point of Contact (SPC): Amanda Clinton, Sr. Contract Analyst
Address:
225 5th Street, Springfield City Hall, Development & Public Works
City, State, Zip:
Springfield, OR 97477
Phone (voice):
541-726-3628 (Oregon Relay TTY 711)
E-mail:
aclinton@springfield-or.gov
The City of Springfield promotes equal opportunity for all individuals without regard to age, color,
disability, marital status, national origin, race, religion or creed, sex or gender, sexual orientation, or
veteran status.
The City of Springfield encourages proposers or sub-contractors who are minority, woman-owned
and emerging small businesses to participate in City projects.
If any respondent requires special assistance or auxiliary aids during the proposal, evaluation or award
process, please contact the SPC at least two (2) business days prior to the required assistance. TTY
users dial Oregon Relay Services at 711.
City of Springfield –RFP for CM/GC Services
Page 1 of 25
TABLE OF CONTENTS
GENERAL INFORMATION.....................................................................................................................................4
1.1 INTRODUCTION...................................................................................................................................................................................................4
1.4 FUNDING SOURCE(S) .......................................................................................................................................................................................4
1.6 SINGLE POINT OF CONTACT (SPC)..........................................................................................................................................................4
SECTION 2: AUTHORITY, OVERVIEW, AND SCOPE...............................................................................5
2.1 AUTHORITY AND METHOD..........................................................................................................................................................................5
2.4 DEFINITION OF TERMS...................................................................................................................................................................................5
2.5 OVERVIEW AND PURPOSE ...........................................................................................................................................................................5
2.6 SCOPE OF WORK/SPECIFICATIONS........................................................................................................................................................7
2.7 PROJECT PHASES................................................................................................................................................................................................7
2.1 PERIOD OF PERFORMANCE.........................................................................................................................................................................8
SECTION 3: PROCUREMENT REQUIREMENTS........................................................................................8
3.1 MINIMUM QUALIFICATIONS .......................................................................................................................................................................8
3.7 MAXIMUM SUBCONTRACTING ..................................................................................................................................................................9
3.8 PREVAILING WAGE ...........................................................................................................................................................................................9
3.9 MINIMUM SUBMISSION REQUIREMENTS...........................................................................................................................................9
3.10 PROPOSAL REQUIREMENTS....................................................................................................................................................................10
SECTION 4: SOLICITATION PROCESS..........................................................................................................14
4.1 PUBLIC NOTICE.................................................................................................................................................................................................14
4.4 PRE-PROPOSAL CONFERENCE................................................................................................................................................................14
4.9 QUESTIONS / REQUESTS FOR CLARIFICATIONS.........................................................................................................................14
4.11 SOLICITATION PROTESTS..........................................................................................................................................................................14
4.12 PROPOSAL DELIVERY OPTIONS.............................................................................................................................................................15
4.18 PROPOSAL MODIFICATION OR WITHDRAWAL ...........................................................................................................................16
4.21 PROPOSAL DUE.................................................................................................................................................................................................16
4.24 PUBLIC OPENING.............................................................................................................................................................................................16
4.26 PROPOSAL REJECTION.................................................................................................................................................................................16
4.28 EVALUATION PROCESS................................................................................................................................................................................17
4.29 POINT AND SCORE CALCULATIONS.....................................................................................................................................................20
4.30 RANKING OF PROPOSERS ..........................................................................................................................................................................20
4.35 INTERVIEWS.......................................................................................................................................................................................................22
4.37 SCORING AND RANKING OF PROPOSERS FOR SUBSEQUENT ROUNDS.......................................................................22
SECTION 5: AWARD AND NEGOTIATION..................................................................................................22
5.1 AWARD NOTIFICATION PROCESS.........................................................................................................................................................22
5.2 INTENT TO AWARD PROTEST.................................................................................................................................................................22
5.3 APPARENT SUCCESSFUL PROPOSER SUBMISSION REQUIREMENTS ............................................................................23
5.5 CONTRACT NEGOTIATION ........................................................................................................................................................................23
SECTION 6: ADDITIONAL INFORMATION.................................................................................................24
6.1 INCLUSIVE CONTRACTING PRACTICES.............................................................................................................................................24
6.4 GOVERNING LAWS AND REGULATIONS...........................................................................................................................................24
6.6 OWNERSHIP/PERMISSION TO USE MATERIALS.........................................................................................................................25
6.9 CANCELLATION OF RFP; REJECTION OF PROPOSAL; NO DAMAGES. .............................................................................25
6.11 COST OF SUBMITTING A PROPOSAL ...................................................................................................................................................25
City of Springfield –RFP for CM/GC Services
Page 2 of 25
LIST OF ATTACHMENTS
ATTACHMENT A – SCOPE OF WORK
EXHIBIT A – ARCHITECTURAL DESIGN PLANS (75%)
EXHIBIT B – MEP PLANS (75%)
EXHIBIT C – SEISMIC STUDY
ATTACHMENT B – SAMPLE CM/GC CONTRACT
ATTACHMENT C – PROPOSER INFORMATION & CERTIFICATION
ATTACHMENT D – COBID FORM
ATTACHMENT E – RESPONSIBILITY INQUIRY
ATTACHMENT F – REFERENCE FORM
{00039905:2}
City of Springfield –RFP for CM/GC Services
Page 3 of 26
GENERAL INFORMATION
1.1 INTRODUCTION
1.2The City of Springfield is issuing this Request for Proposal under the provisions of ORS 279C.337 for a
Construction Manager/General Contractor (CM/GC) to provide preconstruction and construction
services for the City Hall Deferred Maintenance and Quad Redesign Project for Springfield City
Hall, located at 225 5th Street, Springfield, Oregon (Project).
1.3The Project includes the renovation of three of the four existing sections of the City Hall office space
(“Quads”), totaling approximately 33,750 square feet of occupied office space. It includes accessibility
improvements, building system upgrades, interior reconfiguration, and deferred maintenance. The
selected CM/GC will provide preconstruction services and, contingent upon successful negotiation of
a Guaranteed Maximum Price (GMP), construction services.
Event
Pre-Proposal Conference (Mandatory)
Location: City Hall, Jesse Maine Room
RFP Protest Period Ends
Questions / Requests for Clarification Due
Answers to Questions / Requests for Clarification
Issued (approx.4)
Proposals Due - No Public Opening
Proposal Review, Reference Checks, Interviews if
selected (approx.)
Issuance of Notice of Intent to Award (approx.)
Award Protest Period Ends
City Council Approval (approx.)
Contract Execution, Notice to Proceed (approx.)
Date
Time
May 14, 2026
10:00 am
7 calendar days prior to RFP Opening
May 19 2026
By 5:00 pm
May 22 2026
By 5:00 pm
May 28, 2026
2:00 pm
May 29, 2026-June 8, 2026
June 8, 2026
7 calendar days after Notice of Intent to
Award
June 29, 2026
June 30, 2026
1.4 FUNDING SOURCE(S)
1.5The City expects that most of the project will be funded with City general funds and private
financing. However, the City is interested in exploring opportunities for state and federal grants and
loan programs to supplement local funds, and desires to contract with a CM/GC with experience
helping public agencies qualify for special funding programs are desirable.
1.6 SINGLE POINT OF CONTACT (SPC)
1.7The SPC for this RFP is identified on the Cover Page, along with the SPC’s contact information.
Proposer shall direct all communications related to any provision of the RFP only to the SPC, whether
about the technical requirements of the RFP, contractual requirements, the RFP process, or any other
provision.
City of Springfield –RFP for CM/GC Services
Page 4 of 25
SECTION 2: AUTHORITY, OVERVIEW, AND SCOPE
2.1 AUTHORITY AND METHOD
2.2City is issuing this RFP pursuant to its authority under Springfield Municipal Code (SMC) 2.700-2.711.
2.3City is using the Competitive Sealed Proposal method to select a Construction Manager/General
Contractor (CM/GC), pursuant to ORS 279C.337 and applicable provisions of OAR Chapter 137,
Division 049.
2.4 DEFINITION OF TERMS
For the purposes of this RFP, capitalized words are defined in SMC 2.702, SMC 1.105, ORS
279A.010(1) and the OAR chapter 137 division 49, or as defined below.
CM/GC (Construction Manager/General Contractor): The firm selected to provide preconstruction
services and, upon successful negotiation of a GMP or other pricing, construction services for the
Project.
CM/GC Fee: The negotiated fee for overhead and profit associated with Construction Services.
Construction Amendment: The contract amendment authorizing the CM/GC to perform
Construction Services, other than Early Work, typically following GMP negotiation.
Construction Services: Services performed after execution of the Construction Amendment,
including construction, subcontractor procurement, project management, and closeout.
Cost of the Work: Direct and allowable costs incurred in performing Construction Services, as defined
in the Contract, excluding the CM/GC Fee.
Early Work Amendment: An amendment authorizing limited construction activities prior to
execution of the full Construction Amendment.
Guaranteed Maximum Price (GMP): The maximum compensation to be paid to the CM/GC for
Construction Services, including Cost of the Work and CM/GC Fee.
Open-Book Cost Estimating: A transparent process where the CM/GC provides detailed cost
information for review and reconciliation with the City and design team.
Preconstruction Services: Services performed prior to execution of the Construction Amendment,
including cost estimating, constructability review, scheduling, phasing, value engineering, and
coordination with the City and design team.
Project: The City Hall Deferred Maintenance and Quad Redesign Project located at 225 5th Street,
Springfield, Oregon.
Work: All labor, materials, equipment, and services required to complete the Project.
2.5 OVERVIEW AND PURPOSE
2.5.1 City Overview and Background
City of Springfield –RFP for CM/GC Services
Page 5 of 25
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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