Delivery of Bulk Fuel

B26000809 Delivery of Bulk FuelGeneral InformationSolicitation Number
B26000809Status
ReleasedDepartmentState Procurement OfficeDivisionPurchasingIslands (where the work/delivery is to be performed)
StatewideCategoryGoods and ServicesRelease Date 10/10/2025Offer Due Date & Time11/19/2025 02:00 PMDescriptionThe delivering of bulk Unleaded Regular 87, Unleaded Regular 89, Unleaded Regular 89 Non-Ethanol, Unleaded Premium 92, Ultra-Low Sulfur Diesel On-Highway (ULSD), Ultra-Low Sulfur Diesel Off-Highway (ULSD Dyed), B20 Biodiesel, and other related services to the various agencies for above or below ground storage tanks on the islands of Oahu, Maui, Molokai, Lanai, Hawaii, and Kauai.Contact PersonNekomoto, KelliEmail kelli.r.l.nekomoto@hawaii.gov Phone808-586-0567General CommentsProcurement OfficerDonna Tsuruda-KashiwabaraAttachments IFB No. 26001 Delivery of Bulk Fuel.pdf
Exhibit A AG 008 103D General Conditions.pdf
Exhibit B Special Provisions Required FEMA Disaster Provisions.pdf
Exhibit C General Provisions.pdf
Exhibit D Federal Excise Tax Form.pdf
Exhibit E Hawaii Electronic Information Technology Disability Access Standards.pdf
OF1.pdf
OF2.pdf
OF3 Oahu.xlsx
OF4 Maui Molokai Lanai.xlsx
OF5 Hawaii.xlsx
OF6 Kauai.xlsx
OF7 B20 Biodiesel.xlsx
OF8 Unleaded Regular 89 Non Ethanol.xlsx
OF9 Past Performance.doc
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Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Nekomoto, Kelli.

B26000809 Delivery of Bulk FuelLine Items

Direct all questions regarding this Solicitation, and any questions or Issues relating to the accessibility
of this Solicitation (Including the appendices and exhibits to this Document, and any other document related
to this Solicitation), to: Nekomoto, Kelli.

B26000809 Delivery of Bulk FuelInstructions

• QUESTIONS ABOUT THIS SOLICITATION: Unless otherwise indicated, questions regarding this solicitation must be directed to the Buyer listed.
• TRANSACTION FEES: The awarded vendor shall pay a transaction fee of 0.75% (.0075) of the award, not to exceed $5,000 for each award. This transaction fee shall be based on the original award amount and the awarded vendor shall be responsible for payment of the fee to Tyler Hawaii, the vendor administering the HIePRO. Payment must be made to Tyler Hawaii within thirty (30) days of receipt of invoice. The invoice is generated based on the date the award is posted.
• RESPONSE TO THIS SOLICITATION: Only responses submitted through HIePRO shall be considered for award.
• VENDOR REGISTRATION IN HAWAII COMPLIANCE EXPRESS (HCE) : Vendors can register at https://vendors.ehawaii.gov/hce via an annual subscription fee and should subscribe prior to responding to a solicitation. For more information visit the HCE Section of the FAQs at http://spo.hawaii.gov/faqs/#tabs-4.
• VENDOR COMPLIANCE – PAPER DOCUMENTS : Vendors not utilizing HCE shall provide paper certificates that must be valid at the time of award. All applications for applicable clearances are the responsibility of the vendor, who must be compliant pursuant to HRS§103D-310(c) with the chapters 1) Chapter 237, General Excise Tax Laws; 2) Chapter 382, Hawaii Employment Security Law; 3)Chapter 386, Worker’s Compensation Law; 4) Chapter 392, Temporary Disability Insurance; 5)Chapter 393, Prepaid Health Care Act; and 6) §103D-310(c), Certificate of Good Standing (COGS) for entities doing business in the State. Upon receipt of compliance paper documents (A-6, LIR#27, COGS), the purchasing agency reserves the right to verify their validity with the respective issuing agency.
• OFFER DEEMED FIRM/AUTHORITY TO SUBMIT OFFER: Submission of an electronic response to the State of Hawaii constitutes and shall be deemed an offer to sell the specified goods and/or services to the State of Hawaii at the price shown in the response and under the State's Terms and Conditions.
  
  The electronic response submitter certifies that he/she is authorized to sign the response for the submitting vendor and that the response is made without connection with any person, firm, or corporation making a response for the same goods and/or services and is in all respects fair and without collusion or fraud.
• COMPLIANCE AND DOCUMENTATION: Vendors are required to be compliant with all appropriate state and federal statutes. Proof of compliance is required through HCE or via paper documentation.
  
• ADDITIONAL FEES AND CHARGES: Vendors shall include all applicable fees, charges, surcharges, shipping/handling, delivery, or any other charges associated with this solicitation in the price submitted.
• PRICE AND VENDOR LIST CONTRACTS: Vendors awarded price and/or vendor list contracts will be required to submit quarterly reports. The vendor will be invoiced the mandatory HIePRO fee of .75% of the quarterly amount, capped at $5,000.
• VENDOR NON-COMPLIANCE : NON-COMPLIANCE may result in a vendor not receiving an award, delay of payment, or cancellation of award. If the vendor does not maintain timely compliance, which is the vendor’s responsibility, an offer otherwise deemed responsive and responsible may not be awarded. State agencies may check for compliance at any time.
• HAWAII GENERAL EXCISE TAX (GET): Unless otherwise stated in this solicitation, vendors shall include all applicable taxes in the price submitted. The Hawaii General Excise Tax (GET) shall not exceed 4.712% for the islands of Oahu, Kauai , Hawaii, and Maui.