Transit Buses (Formal)

Invitation to Bid (ITB)
#274-2026-21-JEJ
TRANSIT BUSES
Notice is hereby given that the City of Raleigh, North Carolina, is seeking sealed bids and, subject
to the terms and conditions herein, will be received by the City of Raleigh at the Office of the
Procurement Division, Room 503. The sealed bids for Transit Buses will be publicly opened as described
herein.
BIDS WILL BE ACCEPTED UNITL 2:00 PM (EDT), TUESDAY, JUNE 23, 2026
Bids should be addressed to:
City of Raleigh - Procurement Division
Attn: Eric Johnson - Procurement Analyst
Eric.Johnson@raleighnc.gov
Hand-Deliver to: 222 W. Hargett Street, 5th Floor, Ste. 502, Raleigh, NC 27601
or
Mail to: PO Box 590, Raleigh, NC 27602
PUBLIC BID OPENING WILL BE HELD AT THE RALEIGH MUNICIPAL
BUILDING, 222 W. Hargett Street., RM 503, Raleigh, North Carolina, at 2:00PM EST
ON TUESDAY, JUNE 23, 2026.
The responsibility for submitting a response to this ITB at the City of Raleigh, Procurement
Division on or before the stipulated time and date will be solely and strictly the
responsibility of the bidder.
Any proposals received after stipulated time and date will not be accepted, nor opened, and
will be returned. The time stamp located in the Procurement Division shall be the official
time of receipt.

BID NO: 274-2026-21-JEJ TRANSIT BUSES
BID RESPONSE FORM
Bid No.: 274-2026-21-JEJ
Bid Title: TRANSIT BUSES
Pursuant to General Statutes of North Carolina, Section 143-129, as amended, sealed bids are invited and, subject to the
conditions herein, will be received by the City of Raleigh Procurement Division. The sealed bids will be publicly opened
for furnishing the apparatus, supplies, materials equipment and/or repair work and services as described herein.
In compliance with this Invitation for Bids, and subject to all the conditions thereof, the undersigned Supplier offers and agrees, if this
bid be accepted, to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time
specified herein. By executing this bid, the undersigned Supplier certifies that this bid is submitted competitively and without collusion.
Furthermore, by executing this bid, the undersigned certifies to the best of Supplier's knowledge and belief, that it and its principals
are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from covered transactions
by any Federal or State department or agency.
Failure to execute/sign bid prior to submittal shall render the bid invalid, and it WILL BE DEEMED NON-
RESPONSIVE and WILL BE REJECTED. Late bids cannot be accepted.
SUPPLIER NAME:
STREET ADDRESS:
CITY & STATE: STATE: ZIP CODE:
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF SUPPLIER:
SUPPLIER'S AUTHORIZED SIGNATURE: DATE:
CONTACT NAME (if different from above):
EMAIL ADDRESS TELEPHONE NUMBER:
OFFER VALID FOR AT LEAST 90 DAYS FROM DATE OF BID OPENING

BID NO: 274-2026-21-JEJ TRANSIT BUSES
CITY OF RALEIGH
NON-DISCRIMINATION ASSURANCES
To the extent permitted by North Carolina law, the parties hereto for themselves, their agents, officials,
employees and servants agree not to discriminate in any manner on the basis of race, color, creed, national
origin, sex, age, handicap, or sexual orientation with reference to the subject matter of this Contract. The
parties further agree, to the extent permitted by law, to conform with the provisions and intent of City of
Raleigh Ordinance 1969-889, as amended. This provision is hereby incorporated into this Contract for the
benefit of the City of Raleigh and its residents, and may be enforced by action for specific performance,
injunctive relief, or other remedy as provided by law. This provision shall be binding on the successors and
assigns of the parties with reference to the subject matter of this Contract.
SIGNATURE: _____________________________________
(President/Authorized Officer)
TITLE:
DATE:

BID NO: 274-2026-21-JEJ TRANSIT BUSES
CITY OF RALEIGH
BID 274-2026-21-JEJ
TRANSIT BUSES
PRE-BID MEETING
THURSDAY, MAY 7, 2026, 10:00 AM
CITY OF RALEIGH
222 W. HARGETT ST., CONFERENCE ROOM 503
RALEIGH NC 27601
A pre-bid meeting will be held at the time and place as stated above to discuss the specifications for the purchase
of the above-listed equipment. Attendance at the pre-bid meeting is not mandatory for submitting a bid proposal;
however, all interested parties should make every attempt to have a representative present.
Questions or information needed for clarification may be emailed prior to the pre-bid meeting to the City of
Raleigh Bid Agent at Eric.Johnson@raleighnc.gov or presented in writing at the pre-bid meeting. All items of
concern will be discussed at the pre-bid meeting. Any changes to the specifications will be made in the form of
an addendum and sent to all potential bidders.

BID NO: 274-2026-21-JEJ TRANSIT BUSES
City of Raleigh
Transit Buses
BID No: 274-2026-21-JEJ
BID FORM
EST
GROUP UOM DESCRIPTION UNIT PRICE EXTENDED PRICE
QTY
35' Heavy Duty, Low-floor, CNG Propulsion
System Bus
1.1 8 Each $_____________ $___________________
Per the following requirements and
specifications
40' Heavy Duty, Low-floor, CNG Propulsion
System Bus
1.2 30 Each $_____________ $___________________
Per the following requirements and
specifications
60' Heavy Duty, Low-floor, CNG Propulsion
System Bus w/5 doors
1.3 15 Each $_____________ $___________________
Per the following requirements and
specifications
TOTAL EXTENDED PRICE FOR ALL ITEMS $
FOB DESTINATION, RALEIGH, NC
NOTICE TOBIDDERS: Do not include taxes in your bid pricing. Any and all t ax imposed upon any article on which you
are bidding are only to be shown as separate line items on invoices, and in no case are taxes to be included with your bid
price. Failure to comply with these conditions will be considered grounds for rejection.
EMAIL AND FAX COPIES OF BIDS ARE NOT
ACCEPTABLE
POSITIVELY NO BIDS CONSIDERED UNLESS SUBMITTED ON THIS
FORM
COMPANY:
DATE:
AUTHORIZED SIGNATURE:
TITLE:

BID NO: 274-2026-21-JEJ TRANSIT BUSES
CITY OF RALEIGH INSTRUCTIONS TO BIDDERS
Carefully review all provisions and attachments of this document prior to completion. Each bid constitutes an offer and may not
be withdrawn except as provided herein.
1. PURPOSE:
The purpose of this document is to provide general and specific information for the use by suppliers in submitting a bid to supply
the City of Raleigh with apparatus, supplies, material and equipment, and /or services listed above. All bids and contracts are
governed by City policy, and /or by Section 143-129 of the North Carolina General Statutes.
2. BID CONTACT:
Any and all questions, concerns, or request for additional information shall be directed to the City of Raleigh, Procurement
Division to the attention of the Bid Agent as indicated below:
Bid Agent: Eric Johnson
Procurement Analyst
Email: Eric.Johnson@raleighnc.gov
3. BID SCHEDULE:
Listed below are the dates and times by which stated actions must be taken or completed. The City may determine, in its sole
discretion, that it is necessary to change any of these dates and times. All listed times are Eastern standard times.
Action Time Date
Bid issued N/A April 29, 2026
Pre-Bid Conference 10:00am May 07, 2026
Deadline for Questions 2:00pm May 20, 2026
Addendum Issuance N/A May 28, 2026
Bids Due 2:00pm June 23, 2026
Anticipated Award NA TBA
4. PRE-BID CONFERENCE:
If a pre-bid meeting is scheduled, the pre-bid meeting will be held at the time and place as stated above to discuss the
specifications. Attendance at the pre-bid meeting is not mandatory for submitting a bid; however, it is highly encouraged.
Questions or information needed for clarification may be emailed prior to the pre-bid meeting to the Bid Agent as indicated in
Section 2 above or presented in writing at the pre-bid meeting. All items of concern will be discussed at the pre-bid meeting. Any
changes to the specifications will be made in the form of an addendum and posted to the North Carolina electronic Vendor Portal
(eVP) website: https://evp.nc.gov/
5. BIDDER QUESTIONS:
The City is not liable for interpretations/misinterpretations or other errors or omissions made by the Bidder in responding to this
bid. The Bidder shall examine this bid to determine if the City's requirements and terms and conditions are clearly stated. If, after
examination of the various requirements and terms and conditions of this bid, the Bidder believes there are any requirements or
terms and conditions which remain unclear or which restrict competition, the Bidder may request, in writing, that the City clarify
the requirement(s) and terms(s) and condition(s) specified by the Bidder. The Bidder must provide the Section(s), Subsection(s),
Paragraph(s), and page number(s) that identify the requirements or conditions questioned by the Bidder.
Requests for clarification and technical questions to this bid must be received by the City not later than the bid schedule shown
above in Section 3, entitled "Bid Schedule", for the submittal of written inquires. The Bidders' failure to request clarification and
submit questions by the date in the bid schedule above shall be considered to constitute the Bidders' acceptance of all City's
requirements and terms and conditions. The City shall issue addenda reflecting questions and answers to this bid, if any, and shall
be posted to the North Carolina electronic Vendor Portal (eVP) website: https://evp.nc.gov/
6. ADDENDUM:
Bidders are solely responsible for making sure that any and all addenda have been received prior to submission of their bid. The
All addenda to this bid issued by the City shall be posted to the North Carolina electronic Vendor Portal (eVP) website:

BID NO: 274-2026-21-JEJ TRANSIT BUSES
https://evp.nc.gov/. All such addenda shall become part of the bid. Bidder is to sign any and all addenda issued for the bid
and submit it with the bid. Failure to do so risks rejection of the bid.
7. HOW TO PREPARE BID:
Bidders are encouraged to review carefully all provisions and attachments of this document prior to completion. Each bid
constitutes an offer and may not be withdrawn except as provided herein. Also, prices are to remain firm for the period stated
herein.
a) BID FORM: Submit all prices and offers on the BID FORM(s) provided herein. All bid must be submitted and signed
by the supplier or his authorized representative with all erasures or corrections initialed and dated by the authorized
representative of the proposal.
b) SIGNATURE: All bids must be signed by an authorized official of the company on the Bidders Signature Page. A
bid may be rejected if it shows omissions, alterations of form, additions not called for, conditional
bid, or any irregularities.
c) TAXES: Do not include taxes in your bid prices. Taxes must be itemized and added to invoices separately when
invoicing the City. The City is required to pay sales tax. The City is exempt from Federal Excise Tax and has a Federal
Tax number.
d) NON-DISCRIMINATION: The NON-DISCRIMINATION ASSURANCES form included in the bid package is a
condition of the bid and must be completed and signed by the bidder.
e) MWBE POLICY: The City of Raleigh prohibits discrimination in any manner on the basis of race, color, creed, national
origin, sex, age or handicap or sexual orientation and will pursue an affirmative policy of fostering, promoting and
conducting business with women and minority owned business enterprises. The City of Raleigh encourages participation
by certified minority and women-owned businesses. If there are any questions, Contact the MWBE Program Manager,
PO BOX 590 Raleigh, NC 27602, mwbe@raleighnc.gov, or 919-996-4330.
f) SUSTAINABILITY: In accordance with the City of Raleigh 2007-2009 City Council Mission Statement, the City
recognizes its responsibility to minimize negative impacts on human health and the environment while supporting a
diverse, equitable, and vibrant community and economy. The City recognizes that the types of products and services the
City buys have inherent social, human health, environmental and economic impacts, and asks that all Suppliers and
bidders providing and proposing products and services to the City, be mindful of the City's Sustainability Policy and
provide and propose products and services that embody the City's commitment to sustainability whenever possible.
g) IRAN DIVESTMENT:
Bidder certifies that it is not on the Final Divestment List as created by the State Treasurer pursuant to N.C.G.S.
147-86.55, et seq. In compliance with the requirements of the Iran Divestment Act and
N.C.G.S. 147-86.59, CONTRACTOR shall not utilize in the performance of the contract any subcontractor that is
identified on the Final Divestment List.
h) COMPANIES THAT BOYCOTT ISRAEL:
The bidder certifies that it has not been designated by the North Carolina State Treasurer as a company engaged in the
boycott of Israel pursuant to N.C.G.S. 147-86.81.
8. HOW TO SUBMIT BID:
a) SUBMIT SEALED BIDS ON THE BID FORM PROVIDED HEREIN.
b) Provide (2) complete sets of your bid on the BID FORM PROVIDED HEREIN in hard copy paper format (on 8-
1/2" x 11" size paper, only bound with a single staple in the upper left corner or with a single removable clip-
no 3-ring binders) and must be SEALED in an envelope. NO EMAIL OR FAX BIDS WILL BE ACCEPTED. All
Formal Bids (estimated to be greater than $90,000) must be submitted in a sealed opaque envelope, plainly marked with
the bid number, and date and time to be opened as shown below.
c) All bids must be mailed or delivered as follows in sufficient time to ensure receipt by the Procurement Manager or Bid

BID NO: 274-2026-21-JEJ TRANSIT BUSES
Agent on or before the time and the date specified on the Bid Schedule. Bids not received by the time and date specified
on the Bid Schedule will not be opened or considered, unless the delay is a result of the negligence of the City of
Raleigh, its agents, or assigns.
DELIVERED BY US POSTAL SERVICE DELIVERED BY ALL OTHER MEANS
City of Raleigh City of Raleigh
ATTN: Eric Johnson ATTN: Eric Johnson
PO Box 590 222 W. Hargett Street
Suite 502 Suite 502
Raleigh, NC 27602-0590 Raleigh, NC 27601
Bid No. 274-2022-03-FC Bid No. 274-2022-03-FC
9. BID OPENING:
a) All bids will be opened and read at the time and place shown on the Bid cover page. No official award will be made at
the Bid Opening. All bidders are welcome to attend the bid opening. LATE BIDS WILL NOT BE OPENED OR
ACCEPTED.
b) Bidders may not review or request copies of bids at the Bid Opening. A time must be scheduled to meet with the
Procurement Manager and/or Bid Agent for this purpose.
c) Bids will be examined by the Procurement Manager and/or Bid Agent and the using department officials promptly after
the opening and an award made at the earliest possible date. No bids may be withdrawn after bid opening.
10. AWARD OF BID:
d) Standard of Bid Award Acceptance: The City reserves the right to reject any or all bids and to waive any irregularities
or technicalities in bids received whenever such rejection or waiver is in the best interest of the City of Raleigh. The
award shall be made to the lowest, responsive, responsible bidder, or bidders, taking into consideration quality,
performance and the time specified in the bid for the performance of the contract.
e) Bid Prices: All items and products proposed in response to this Bid are to be new, in un-used condition unless otherwise
noted in the Minimum Specifications. All prices proposed in response to this Bid are to include all transport, freight and
fuel surcharges, and be delivered FOB destination, freight prepaid and allowed to the location provided on the City
Purchase Order. All items are to be packaged, and shipped or delivered safely in a protective carton, fully assembled
and serviced, ready for use and operation. Bidders must submit product literature and manufacturer's specifications with
their bid proposal. All supplies, equipment, and apparatus must meet all Federal, State, and Local safety regulations,
requirements, and guidelines, such as OSHA, EPA, US DOT, NC-DOT, NFPA, UL, etc., if so regulated.
f) Order of Precedence: In cases of conflict between sections and provisions within the Bid document, the Order of
Precedence will be 1) the Special Conditions section specific to the Bid; 2) the Minimum Specifications section specific
to the Bid, 3) the City of Raleigh Terms and Conditions; and 4) the Instructions to Bidders section of the Bid document.
g) Payment Terms: Payment terms of Net 30 days from the date of receipt of invoice, or upon acceptance of goods
whichever is later, will apply to all invoices. Payment term discounts will be allowed for prompt payments, but will not
be a consideration for award. All invoices are to be emailed to accountspayable@raleighnc.gov , or delivered to City of
Raleigh, Accounts Payable Division, PO Box 590, Raleigh, NC 27602-0590.
h) Bid Award Approval: The City Manager has delegated authority from the City Council to award bids for supplies,
equipment, and apparatus greater than $90,000. Bids will be approved and awarded by the City Manager upon the
recommendation by the Procurement Manager.
11. OBJECTION TO THE SPECIFICATIONS:
It is not the intent of the bid specifications to exclude or limit competition, or favor any particular supplier or product. If there is
an objection to any of the specifications or requirements listed herein, the bidder must notify the City of Raleigh Procurement
Manager, in writing, stating and listing the specifications and objections, no later than five (5) working days prior to the bid

BID NO: 274-2026-21-JEJ TRANSIT BUSES
opening date. If a pre-bid meeting has been scheduled, any objections must be presented in writing at that time. The objections
stated must pertain both to form and substance of the bid document. Failure to object in accordance with the above procedure
shall constitute a waiver on the part of the bidder to protest the solicitation. All concerns, questions, clarifications, or other
correspondence must be directed only to the City of Raleigh Procurement Manager. Information obtained from other sources will
not be considered in the evaluation and award of this bid.
12. SUBMITTING A PROTEST TO THE BID AWARD:
A Bidder wishing to express a concern or complaint, and file a protest to a Bid Award, must submit in writing the reasons,
information, and documentation for the protest, to the Procurement Manager within 48 hours from the date of the Notice of Intent
to Award. In the event of a protest, the Procurement Manager will notify the Chief Financial Officer and the City Manager of the
protest, and provide the information for both the recommended award and the protest. The City Manager will make a final decision
for the bid award. The protesting bidder may appeal the decision to the City Council.
13. FAILURE TO BID:
If the bid is not submitted, bidder should return the attached "NO BID RESPONSE" sheet, stating the reasons therefore, and
indicate whether the business should be retained or removed from the City's Bidder's list.
14. ERRORS IN BIDS:
Bidders or their authorized representatives are expected to understand the conditions, requirements and specifications before
submitting bids. Failure to do so will be at the bidders owns risk. In case of an error in the extension of prices on the bid, the unit
price shall govern.
15. ALTERNATE BIDS:
DO NOT submit alternate bids unless called for on the bid proposal form. Alternate bids are those that are not identical by
manufacturer and model to what is specified or has substantially different specifications. When alternate bids are requested, the
bidder must submit documentation as a part of the bid to show that the product is comparable to the item(s) referred to in the
specifications. Bidders may submit multiple bids on various manufacturers' brands/models meeting specifications if no specific
manufacturer/model has been specified.
16. BID OPTIONS:
The City reserves the right to request pricing on optional equipment or additional items along with the pricing for the main or
primary product or items. At the discretion of the City, some or all of the options requested may or may not be added and
purchased based upon necessity and the availability of budgeted funds. The Bid Award will be made to the lowest responsible
bidder for the main or primary product or items listed on the Bid Proposal Form. Pricing for any additional options will be
requested in a separate section of the bid and will not be included in the determination of the Bid Award.
17. QUANTITIES:
The City of Raleigh reserves the right to adjust quantities as needed, and to add additional items and/or products as needed, as
determined to be in the best interest of the City. The quantities stated herein, for term or multi-year contracts are estimated, and
may change to be more or less over the term of the contract.
18. PRICE ADJUSTMENTS:
For Bids with fixed price purchases, it is the City's intent to award a one-time contract to purchase equipment and includes
optional installation.
Any price increase or decrease will be adjusted to the latest yearly percentage increase in the All Urban Consumers Price Index
(CPI-U) (National) as published by the Bureau of Labor Statistics, U.S. Dept. of Labor, or other appropriate agreed upon price
index. The amount of the increase or decrease will be determined by the difference between the latest price index available ninety
(90) days prior to the end of the current contract year in effect, and the price index for the same month one year prior.
Any requested price increase must be fully documented and submitted to the Bid Agent or the Procurement Manager at least
sixty (60) days prior to the bid contract expiration date. Any approved price adjustment (increase or decrease) will then become
effective beginning the next term period.
The City reserves the right to accept or to refuse any documented price adjustment submitted by the Supplier/contractor for any
reason as determined to be in the best interest of the City. In the event the City does not accept the proposed price adjustment for

BID NO: 274-2026-21-JEJ TRANSIT BUSES
the extended term, the Bid contract will not be renewed, and the City will rebid the product or item(s). Any Bid contract extension
is subject to the continuation of need and usage by the City and the appropriation of funds.
19. TRADE SECRETS:
This Bid document and all Bidders' responses and proposals received are considered public information, except for trade secrets
specifically identified in writing by the Bidder, which will be handled according to State Statute or other laws. Any section of the
bidder's response package that is deemed to be a trade secret by the bidder shall be submitted in an envelope clearly marked
"TRADE SECRET INFORMATION- DO NOT DISCLOSE." The City shall make a good faith effort to protect such
confidential information.
20. BID TABULATIONS:
Bidders wishing to obtain a bid tabulation prior to the award of the bid may view and download tabulations from the North
Carolina electronic Vendor Portal (eVP) website: https://evp.nc.gov/. From the City's homepage, select the following in order to
view bid tabulations: Business and Development, Bids and RFP's / RFQ's, select the link to the North Carolina Interactive
Purchasing System, Search Bid Number, enter the desired bid number, and select Search. Bid tabulations only reflect the bids as
read at the time of the bid opening and should not be considered an award.
21. ELECTRONIC PURCHASE ORDERS AND INVOICES:
The City expanded its electronic ordering and payment capabilities with additional eProcurement software that provides an
"eMarket" with shopping-cart functionality for use by the City departments. The City's "RPOD Market" makes ordering and
requesting purchase orders easier, and improves the efficiency of the City's accounting and payment system through the
utilization of electronic methods for the delivery of purchase orders and the receiving of supplier cXML invoices. Jaggaer is the
City's eProcurement solution provider.
Supplier must have the ability to punch-out from mainstream e-Procurement or Enterprise Resource Planning (ERP) systems,
preferably Jaggaer's web-based application for electronic delivery and receipt of purchase orders and invoices. There are no fees
or costs to suppliers for the use of this application.
Jaggaer will provide the technical requirements to integrate the data necessary to electronically deliver and receive purchase
orders from the City and send invoice(s) to the City.
22. TERMS AND CONDITIONS:
Acceptance of the City's Purchase Order includes acceptance of all applicable Terms and Conditions. Please see Attachment E.
The City of Raleigh Purchase Order Terms & Conditions.
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