Exterior Insulation and Finish System Repair at Greenville Aquatics Fitness Center

Informal Bid Request
#25-26-45
Project:
Exterior Insulation and Finish System Repair
Greenville Aquatics & Fitness Center
Greenville, NC
Scope of Work:
Provide material, equipment, and labor to repair, prepare and repaint the Exterior
Insulation and Finish System wall surfaces and soffits located at the Greenville Aquatics
& Fitness Center.
Special Conditions:
Work must comply with all OSHA safety guidelines.
Contractor is responsible for all needed paperwork to obtain required permits. All permits
must be posted prior to the commencement of work.
A site visit is recommended but is not required to submit a bid.
Site Location:
Greenville Aquatics & Fitness Center (GAFC)
921 Staton Rd
Greenville, NC
Bid Submittal Deadline: Thursday, May 14, 2026 @ 2:00 PM
Via email to: mwatson@greenvillenc.gov
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INVITATION FOR INFORMAL BID ON
EXTERIOR INSULATION & FINISH SYSTEM (EIFS) - GAFC
INSTRUCTIONS FOR BIDDERS
The person, firm or corporation making a proposal shall submit a bid to Mike Watson,
Project Coordinator, on or before the hour and day stated on the attached bid request
form. The preferred method of delivery of the bid is by email to
mwatson@greenvillenc.gov The bid may also be mailed or hand delivered to the Jaycee
Park Administrative office located at 2000 Cedar Lane, Greenville, N.C., 27858 and must
be received prior to the submittal deadline time and date stated and shall have the words
Bid Enclosed, GAFC EIFS REPAIR Attn: Mike Watson along with the company name on
the outside of the envelope.
All mailed or hand delivered bids received in the office will be marked with the date and
time they are received by reception staff. Bids will not be opened and read aloud. The
bids will be opened and evaluated, and a tabulation sheet will be available upon request
once the contract is awarded to the successful bidder.
The bidder shall include the required responses and supply all the information as
indicated on the Bid Form, Attachment B. The prices inserted shall be net and shall be
the full cost including all factors whatsoever. Any bids not submitted on such forms
provided will be considered unresponsive.
No bid may be changed or withdrawn after the time of the opening. Any modifications
or withdrawals requested before this time shall be acceptable only when such request in
writing is made to Mike Watson, Project Coordinator.
The City of Greenville reserves the right to reject any and all bids, to waive any
formalities, and to accept the bid or any portion thereof that is deemed most
advantageous to the City. Any bid submitted will be binding for 60 days after the
opening.
The scope of work attached represents the minimum specification or description of work
to be purchased or contracted. These requirements are not intended to prevent fair
responses or to eliminate competition, but they are intended for the protection of each and
every proposer to insure, if possible, that all bids submitted shall be upon a fair and
comparable basis.
It is expressly understood by the bidders that written notice of award and/or receipt of
purchase order will constitute agreement by the City to consummate the transaction and
will serve together with the proposal, scope of work, and these instructions as the entire
form of contract between the parties except in cases where formal contracts are
warranted.
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All work shall be FOB, Greenville, N.C.
Each bidder shall affirm that no official or employee of the City of Greenville is directly
or indirectly interested in this proposal for any reason of personal gain.
Sales taxes may be listed on the proposal, but as a separate item. No charge will be
allowed for Federal Excise and Transportation tax from which the City is exempt.
New vendors must register with the City of Greenville's online portal at the following
web address: https://cityofgreenvillenc.munisselfservice.com/vss.
Minority and/or Women Business Enterprise (MWBE) Program:
It is the policy of the City of Greenville to provide minorities and women equal
opportunity for participating in all aspects of the City's contracting and procurement
programs, including but not limited to, construction projects, supplies and materials
purchases, and professional and personal service contracts. In accordance with this
policy, the City has adopted a Minority and Women Business Enterprise (M/WBE) Plan
and subsequent program, outlining verifiable goals.
The City has established a 10% Minority Business Enterprise (MBE) and 6% Women
Business Enterprise (WBE) goal for the participation of MWBE firms in supplying goods
and services for the completion of this project. All firms submitting bids agree to utilize
minority and women-owned firms whenever possible.
Questions regarding the City's MWBE Program should be directed to Wanda House,
Financial Services Manager, at (252) 329-4862.
Equal Employment Opportunity Clause:
The City of Greenville, NC is an equal opportunity employer and strictly prohibits
discrimination against any employee or applicant for employment because of the
individual's race, color, religion, age, gender, disability, national origin, genetic
information, sexual orientation, gender identity/reassignment or expression, military or
veteran status, marital status, or any characteristic protected by applicable law.
TITLE VI NONDISCRIMINATION NOTIFICATION:
The City of Greenville, NC in accordance with the provisions of Title VI of the Civil
Rights Act of 1964 (78 Stat. 252, 42 US.C. 2000d to 2000d-4) and the Regulations,
hereby 1178814- v4 7 notifies all respondents that it will affirmatively ensure that any
contract entered into pursuant to this advertisement, disadvantaged business enterprises
will be afforded full and fair opportunity to submit bids in response to this advertisement
and will not be discriminated against on the grounds of race, color, or national origin in
consideration for an award. See Attachment A for more information.
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Insurance Requirements:
The following insurance coverages and limits are standard insurance requirements for
City contracts. At times the scope of the contracted work may require additional or
unique coverages and increased limits.
The name of the contracting party must agree to purchase at its own expense insurance
coverages to satisfy the following minimum requirements. A certificate reflecting the
following minimum coverages shall be required and accompany the Contract:
1. Workers' Compensation Insurance:
Limits:
Workers Compensation: Statutory for the State of North Carolina
Employers Liability: Bodily Injury by Accident $1,000,000 each accident
Bodily Injury by Disease $1,000,000 policy limit
Bodily Injury by Disease $1,000,000 each employee.
No sub-contractor may exclude executive officers. Workers Compensation must
include all employees.
2. Commercial General Liability:
Limits:
Each Occurrence: $1,000,000
Personal and Advertising Injury $1,000,000
General Aggregate Limit $2,000,000
Products and Completed Operations Aggregate $2,000,000
The aggregate limit must apply per project. The form of coverage must be the
ISO CG 00 01 policy as approved by the State of North Carolina Department of
Insurance. If a form of coverage other than the CG 00 01 is used it must be approved.
Any endorsed exclusions or limitations from the standard policy must be clearly stated in
writing and attached to the Certificate of Insurance. Completed Operations coverage must
be maintained for the period of the applicable statute of limitations
The City of Greenville must be added as an Additional Insured to the Commercial
General Liability policy.
3. Commercial Automobile Liability: (If Applicable)
Limits:
Combined single limit $1,000.000
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The City of Greenville must be added as an Additional Insured on the
Commercial Auto Liability policy.
4. Professional Liability: (If Applicable)
Limits:
Each Claim Made: $1,000,000
Aggregate: $2,000,000
5. Builders Risk Coverage: (If Applicable)
Limit:
Minimum limit in the amount of total bid price.
The Builder Risk policy must be endorsed to increase the limit of insurance for all
change orders.
Policy Form:
Builder Risk coverage must be on a direct physical loss basis and contain no
exclusion for theft, collapse or damage to foundations or underground
structures, pipes or conduits.
6. Named Insured:
The named Insured shall be The City of Greenville, P.O. Box 7207, Greenville
NC 27835, the Contractor and all sub-contractors with a contractual assumption
of responsibility for damage to the project.
All insurance companies must be admitted doing business in North Carolina and
be acceptable to the City of Greenville's Safety Risk Manager. If the insurance
company(s) is a permitted surplus lines insurer, the insurance company name, and
NAIC number must be submitted to the Safety Risk Manager for approval before
commencing work. Contractor shall be required to provide the City no less than
thirty (30) days' notice of cancellation, or any material change, to any insurance
coverage required by this Contract.
A Certificate of Insurance (COI) must be issued by an authorized representative
of the insurance carrier(s). Certificates of Insurance must have the Insurance
Company name and NAIC number clearly identified. The Certificate of
Insurance must identify the Contract and contract work, including location, to be
completed in the description section.
The City of Greenville's review or acceptance of Certificates of Insurance shall
not relieve contractor of any requirement to provide the specific insurance
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coverages set forth in the Contract. Nor shall the City of Greenville's review or
acceptance of Certificates of Insurance constitute a waiver of the specific
insurance coverage requirements set forth in the Contract or acknowledgement
that all insurance coverage requirements set forth in the Contract have been met.
Hold Harmless and Indemnity Agreement:
To the fullest extent permitted by law, the Contractor shall indemnify and hold
harmless the City of Greenville, its employees, agents and consultants against
any liability arising out of or in connection with any of the operations or
obligations of the Contractor, including but not limited to any said operations or
obligations subcontracted or assigned to a different person or entity from claims,
damages, losses, and expenses, including but not limited to attorneys' fees, which
is attributable to bodily injury, sickness, disease or death, or to injury to or
destruction of tangible property, caused by acts or omissions of the Contractor or
anyone directly or indirectly employed by them or anyone for whose acts the
Contractor may be liable, regardless of whether or not such claim, damage, loss
or expense is caused in part by a party indemnified hereunder. Such obligation
shall not be construed to negate, abridge, or reduce other rights or obligation of
indemnity which would otherwise exists as to a party or person described in this
paragraph.
E-VERIFY COMPLIANCE: The Contractor shall comply with the requirements of
Article 2 of Chapter 64 of the North Carolina General Statutes. Further, if the Contractor
utilizes a Subcontractor, the Contractor shall require the Subcontractor to comply with
the requirements of Article 2 of Chapter 64 of the North Carolina General Statutes. By
submitting a proposal, The Proposer represents that their firm and its Subcontractors are
in compliance with the requirements of Article 2 Chapter 64 of the North Carolina
General Statutes.
IRAN DIVESTMENT ACT: Vendor certifies that: (i) it is not on the Iran Final
Divestment List created by the NC State treasurer pursuant to N.C.G.S. 147-86.58; (ii) it
will not take any actions causing it to appear on said list during the term of any contract
with the City, and (iii) it will not utilize any subcontractor to provide goods and services
hereunder that is identified on said list.
LIQUIDATED DAMAGES: If the Contractor fails to complete the work within the
time specified in the bid package, the Contractor shall pay liquidated damages to the City
of Greenville in the amount of $150.00 for each calendar day of delay until the work is
completed or accepted.
The City of Greenville has adopted a Local Preference Policy, Resolution No. 056-13,
and a Professional and other Services Policy, Resolution No. 057-13 that may pertain to
this project. For more information, please see the City of Greenville's webpage at
Purchasing | Greenville, NC.
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Any questions regarding any part of this proposal shall be directed via email to Mike
Watson, Project Coordinator, at mwatson@greenvillenc.gov no later than 10:00 AM on
Monday, May 11, 2026.
There will be no mandatory pre-bid meeting for this project. Contractors are encouraged
to visit the site prior to submitting a bid.
Bids must be submitted using the provided Bid Submittal Form, Attachment B,
accompanied by the completed Reference Information Sheet.
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EXHIBIT B
Exterior Insulation & Finish System
GAFC
Scope of Work
Scope
The Contractor shall furnish all labor, materials, and equipment required to repair,
prepare, and repaint the existing Exterior Insulation and Finish System (EOFS)
wall surfaces and EIFS soffits. The intent is to restore a uniform, durable,
weather-resistant finish across all EIFS components. All work shall be to industry
standards for EIFS maintenance coating systems. All OSHA requirements and
other safety guidelines associated with the work shall be followed.
Debris
All debris associated with this project shall be removed and properly disposed of
offsite.
General Requirements
1. Contractor is responsible for all measurements.
2. Only the exterior portions of the building associated with the GAFC will be
part of this project. See Attachment C for photo showing this area.
3. Contractor shall inspect all EIFS wall and soffit surfaces before bidding and
include all work reasonably inferable from that visual inspection. Any hidden
or concealed damage uncovered during construction shall be reported to the
Owner for direction and priced separately.
4. Contractor shall temporarily remove existing exterior wall mounted items
such as signage, electrical conduit, lights, etc. as needed to provide an
uninterrupted surface suitable for re-coating. All items shall be reinstalled
once the finish coat is completed.
5. Contractor shall clean all EIFS surfaces using low-pressure water, an
EIFS-safe cleaning solution with soft-bristle agitation as needed, then
thoroughly rinse and allow all areas to dry completely before repairs or
coating.
6. EIFS repairs shall include removal of loose finish, filling hairline cracks with
an EIFS-compatible base coat, and tooling patches to match existing texture.
Larger cracks or delamination areas shall be cut back to sound material,
reinforced with mesh embedded in base coat with a minimum 2-inch overlap,
and built back with additional base coat as needed. Impact damage requires
cutting out to sound substrate, replacing EPS insulation to match existing
thickness, installing mesh and base coat with proper overlaps, and applying a
finish patch. EIFS soffits shall be repaired using the same methods, with any
concerns about attachment integrity reported to the Owner. All failed sealant
at openings and joints shall be removed and replaced with new backer rod and
EIFS-compatible sealant tooled to proper profile.
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7. At the right rear of the gym, remove the existing plywood soffit and install
new EIFS system and finish material. See Attachment C for photo of area.
8. Surface preparation for painting shall occur after all EIFS repairs are
complete, ensuring every area is clean, dry, and free of contaminants; repaired
spots shall be spot-primed as needed, followed by a full-coverage EIFS primer
to promote uniform color and proper adhesion.
9. Contractor shall apply an EIFS-compatible acrylic coating in full accordance
with the manufacturer's written instructions, maintaining a continuous wet
edge to avoid lap marks and matching the existing texture and sheen unless
otherwise directed; coating shall be applied at the manufacturer-specified mil
thickness to achieve full coverage, with a second coat provided if needed for a
uniform appearance as determined by the Owner.
10. The following manufacturers' products are approved to repair and finish the
EIFS: Dryvit Systems, Inc.; STO Corp; SIKA USA. Products from Sherwin-
Williams or PPG can be used for the finish coat.
11. Protect adjacent surfaces, landscaping, windows, and site features from
overspray or damage, and remove all masking, debris, and waste materials
daily; any site features damaged during the work shall be restored at the
Contractor's expense.
12. Contractor shall take care not to damage any concrete, landscaping, fencing,
etc. Any damage caused by the contractor shall be repaired prior to the
completion of the project. Contractor shall also be responsible for all
damages that may arise from installing the new paint such as but limited to
overspray, dropped paint on non-painted surfaces, etc.
13. Contractor shall comply with all OSHA requirements and safety guidelines
associated with the work within the scope of work.
14. Work shall start 10 days after receiving the purchase order. The Contractor
shall complete the work, weather permitting, within 30 days from starting.
Liquidated damages will apply if not completed on time.
Warranty
Contractor shall provide a minimum two-year workmanship warranty covering
adhesion failure, peeling, blistering, or other coating defects, along with the
manufacturer's material warranty for the coating system.
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Notes
Contractor will be able to use the facility's electrical, water, and restrooms to
complete the work.
The facility will remain open to the public so the Contractor shall make
allowances for this and be responsible for providing a safe work site at all times.
All egress doors shall not be blocked or restricted under any circumstances.
All work that will be near the main front entrance to the facility must remain
accessible at all times during the normal business hours. Work should be
scheduled at this area while the facility is closed. The facility is open 5:30am -
8:00pm M-Th.; 5:30am - 7:00pm F; 8:00am - 3:00pm Sat.; 1:00pm - 6:00pm
Sun.
The laydown area, parking, time of work, access to the building, etc. will be
discussed at a pre-construction meeting with the awarded contractor.
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