Asphalt Materials

Location:	Illinois
Posted:	Apr 30, 2026
Due:	May 14, 2026
Agency:	Park Ridge City
Type of Government:	State & Local
Category:	56 - Construction and Building Materials
Publication URL:	To access bid details, please log in.

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CITY OF PARK RIDGE

505 Butler Place

Park Ridge, IL 60068

Tel: 847-318-5200

www.parkridge.us

INVITATION FOR BIDS

ASPHALT MATERIALS

PW-26-09

NOTICE TO BIDDERS

The City is accepting bids from qualified suppliers to furnish bituminous asphalt materials on an as-needed basis

for street maintenance and construction activities. Materials shall be provided in accordance with the

requirements set forth herein and the applicable specifications.

Solicitation documents can be obtained from the City’s website (www.parkridge.us/purchasing) and Euna

OpenBids (www.demandstar.com). All responses must be received via OpenBids (preferred) or in-person at Park

Ridge City Hall, Finance Department, 505 Butler Place, Park Ridge, IL prior to the Due Date and Time set forth

below. Responses transmitted by fax or email will not be accepted. Responses received in person must be in a

sealed envelope marked and clearly labeled: Company Name and Address, Solicitation Number, and Project Title.

Infrequent or first-time users of OpenBids are encouraged to upload their responses at least 24 hours prior to the

due date. The City is not responsible for submittal errors or incomplete submissions. For technical issues or

concerns, bidders may contact OpenBids support directly at hello@eunasolutions.com.

VIRTUAL BID OPENING

Click here to join the Virtual Bid Opening (via Microsoft Teams) from your computer or mobile device. Bids will be

opened and read publicly at City Hall on the due date and time set forth below.

ACTION

Invitation for Bids Issued

Questions Due

Final Q&A Addendum Published

Bid Due Date

Anticipated Contract Award

DATE

April 30, 2026

May 6, 2026

May 8, 2026

May 14, 2026

June 2026

TIME

5:00 P.M.

10:00 A.M.

Any communication regarding this solicitation between the date of issue and date of award is to be in writing and

directed to procurement@parkridge.us. Answers to questions submitted in writing may be distributed as an

addendum. If a plan holder chooses not to respond, please fill out the enclosed No Response Survey form and

return it to the email above.

GENERAL CONDITIONS AND INSTRUCTIONS

1. GENERAL

Throughout this document, “City of Park Ridge,” “City,” and “Owner” shall be synonymous and mean the City of

Park Ridge. The words “bid,” “proposal,” “bidder,” “proposer,” “vendor,” “firm,” “contractor,” and “supplier” may

be used in the alternative in these General Conditions and Instructions as intended and described by the Scope of

Work. The phrases “request for proposal,” “invitation for bids,” “request for quotes,” “request,” “invitation,” and

“solicitation” may also be used in the alternative.

2. EXAMINATION OF CONTRACT DOCUMENTS AND WORK SITE BY BIDDER

The Bidder shall, before submitting its Bid, carefully examine the plans, specifications, contract documents, Bid,

and bond and insurance requirements and visit the site to verify conditions under which work will be performed.

Each Bidder is responsible for reading the bid documents and familiarizing itself with all requirements. Failure of a

Bidder to do so shall not relieve the Bidder of any obligation with respect to said bid. If the Bidder’s bid is

accepted, it shall be responsible for, and the City will make no allowance for any errors in their Bid resulting from

its failure or neglect to comply with these instructions.

3. QUALIFICATIONS OF BIDDER

The City may take any action deemed necessary to investigate the qualifications of each Bidder. The City reserves

the right to qualify or disqualify Bidders as a result of lack of similar project experience and/or any other

information obtained from the project reference form, references listed thereon, or publicly available

information. Bidders must also demonstrate that they have sufficient resources (i.e. capital, laborers, sub-

contractors, etc.) to accomplish all tasks required within the schedule for the contract. In the event there are

additional eligibility requirements described in the Special Conditions or Specifications, such requirements shall be

supplemental to and not in limitation of this provision.

4. PREPARATION OF BID

The Bidder shall prepare their Bid on the attached Bid Form or alternatively include all required information in the

Bidder’s proposal package if a Bid Form is not included. Unless otherwise stated, all blank spaces on the Bid

page(s), applicable to the subject specification, must be correctly filled in. Either a unit price or a lump sum price,

as the case may be, must be stated for each item, either typed in or written in ink, in figures, and, if required, in

words. In the event of an error on the Bid page in which there is a conflict between the unit price and the

extended price or the total bid price, the City may exercise its reasonable discretion to ascertain the actual price

of the bid.

If the Bidder is a corporation, the President and Secretary shall execute the Bid, and the Corporate Seal shall be

affixed. In the event that the Bid is executed by an officer other than the President, sufficient evidence of such

signatory’s authority shall be submitted. If the Bidder is a partnership, majority owning partners or general partners

shall execute the Bid, unless one partner has been authorized to sign for the partnership, in which case sufficient

evidence of such authority shall be submitted. If the Bidder is a limited liability company, the manager shall execute

the Bid, unless another officer has been authorized to sign for the company, in which case sufficient evidence of

such authority shall be submitted.

Each Bid must contain all required certifications and signatures. In addition, if any addenda are issued by the City,

the Bidder shall be required to acknowledge receipt of the formal addendum on the Bid form or proposal, as

applicable. Failure of a Bidder to acknowledge any of the addenda issued or submit essential required documents

contained in the solicitation shall deem its bid non-responsive; provided, however, that the City in reliance upon

its home rule powers, may choose to waive this requirement if the City determines from the context of the Bid

that the Bidder has considered the terms and conditions of the addendum.

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The Bid submitted must not contain erasures, interlineations, or other corrections unless each correction is

suitably authenticated by affixing in the margin immediately opposite the correction the surname or surnames of

the person or persons signing the bid.

Modifications of bids already submitted will be considered if received at the office designated in the Invitation to

Bid by the time set for opening of bids. Unless called for, alternate bids will not be considered. No compensation

will be allowed due to any difficulties which the Bidder could have discovered or reasonably known prior to

bidding.

5. SUBMISSION OF BID

All prospective Bidders shall submit their Bid in the manner specified in the Notice to Bidders by the specified due

date and time of the bid. Bids received beyond the date and hour set for the bid opening will not be considered.

Submission of a bid will be considered presumptive evidence that the Bidder has visited the sites and is

conversant with local facilities and difficulties, the requirements of the documents and of pertinent State or Local

Codes, the state of Labor and Material Markets, and has made due allowance in the bid for all contingencies.

Include in bid all costs of labor, material, equipment, allowance, fees, permits, guarantees, applicable taxes,

insurance and contingencies, with overhead and profit necessary to produce a complete project, or to complete

those portions of the work covered by the Specifications on which the Bid is made including all trades, without

further cost to the Owner. Unless otherwise described in the Special Conditions or Specifications, Bidders shall be

responsible to obtain all permits and arrange for all inspections. No unsolicited supplemental information will be

accepted and will be returned without being considered by the City.

6. WITHDRAWAL OF BID

A Bidder may withdraw their Bid at any time prior to the time specified in the notice as the closing time for receipt

of bids. However, no Bidder shall withdraw, cancel or modify their Bid for a period of sixty (60) calendar days after

the specified closing time for the receipt of bid. Where this contract is subject to approval by another agency,

such as the Federal Government or the State of Illinois, then the Bidder shall not withdraw, cancel or modify their

Bid for a period of ninety (90) calendar days after the specified closing time for the receipt of bids.

7. CONSIDERATION OF BIDS

No Bid will be accepted from or contract awarded to any person, firm or corporation that is in arrears or is in

default to the City of Park Ridge upon any debt or contract, or that is a defaulter, as surety or otherwise, upon any

obligation to the City, or had failed to perform faithfully any previous contract with the City. The Bidder, if

requested, shall present within 48 hours evidence satisfactory to the City of performance ability and possession of

necessary facilities, pecuniary resources and adequate insurance to comply with the terms of these specifications

and contract documents.

Each Bidder shall submit where necessary, or when requested by the Procurement Officer, catalogs, descriptive

literature or detailed drawings fully detailing features, designs, construction, appointments, finishes and the like

not covered in the specifications, necessary to fully describe the material or work they propose to furnish.

The City of Park Ridge reserves the right to disregard any informality in the bids and bidding, to waive

technicalities, or to reject any and all bids when, in the opinion of the City Council, the best interest of the City will

be served by such action.

8. ACCEPTANCE OF BIDS

The City will accept one of the bids or reject all bids within sixty (60) calendar days, or within ninety (90) calendar

days where approval by other agencies is required, from the date of opening of bids, unless the successful Bidder,

upon request of the City, extends the time of acceptance to the City. The contract will be awarded based on the

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City’s independent assessment of the bid by reference to the evaluation criteria described in the bid

solicitation. Where no evaluation criteria are specified, the contract will be awarded to the lowest responsible and

responsive bidder whose bid is most favorable to the City’s interests. The City may rely on any information

presented in the bid and any publicly available information to assess the qualifications, responsiveness and

responsibility of a bid.

In addition to price, the City may consider: (1) compliance with bid and contract requirement including bonds and

insurance; (2) ability, capacity, and skill to perform; (3) adequacy of facilities, equipment, materials, financial

resources, organization, and staffing; (4) character, integrity, reputation, judgment, experience, and efficiency; (5)

quality of past performance; (6) compliance with past contracts and applicable laws; (7) ability to provide future

maintenance and service; (8) conditions or exceptions placed on the bid.

9. INTERPRETATION OF CONTRACT DOCUMENTS

Any Bidder in doubt as to the true meaning of any part of the specifications and contract documents may submit

to the Procurement Officer a written request for an interpretation thereof by the deadline described in the Notice

to Bidders. No oral comments will be made to any Bidder as to the meaning of the General or Special Conditions

or any other contract documents and any inadvertently made are hereby disclaimed and void. The person

submitting the request shall be responsible for its prompt delivery. Questions received after the deadline

described in the Notice to Bidders cannot be considered. Such interpretation will be made only in the form of a

written addendum duly issued by Procurement Officer. A copy of such addendum will be posted on the City’s

website and DemandStar. Failure on the part of the prospective Bidder to receive a written interpretation prior to

the time of the opening of bids will not be grounds for withdrawal of their Bid. The Bidder shall acknowledge

receipt of each addendum issued.

Addenda may modify or interpret the Bidding Documents and will become part of the Contract Documents when

the Contract is executed. Subsequent addenda shall govern over prior addenda only to the extent specified.

Any references in these specifications to manufacturer's name, trade name, or catalog number (unless otherwise

specified) is intended to be descriptive but not restrictive and only to indicate articles or materials that will be

satisfactory. Bids on other makes and catalogs will be considered, provided each Bidder clearly states on the face

of their Bid exactly what is proposed to be furnished. Unless so stated in the Bid, it shall be understood that the

Bidder intends to furnish the item specified and does not propose to furnish an "equal". The City hereby reserves

the right to approve as an equal, or to reject as not being an equal, any article the Bidder proposes to furnish

which contains minor or major variations from specification requirements.

10. CHANGES:

Illinois law (720 ILCS 5/33E-9) requires that aggregate changes in excess of $25,000 or aggregate extensions

greater than one hundred eighty (180) days must comply with the Criminal Code. Likewise, Illinois law (50 ILCS

525/5) expresses for a change order that authorizes or necessitates any increase in the contract price that is 50%

or more of the original contract price or that authorizes or necessitates any increase in the price of a subcontract

under the contract that is 50% or more of the original subcontract price, then the portion of the contract that is

covered by the change order must be resubmitted for bidding in the same manner for which the original contract

was bid. Upon approval, the Procurement Officer shall issue to the successful contractor a written change order to

the original contract; such change orders shall be binding upon both parties thereto and shall in no way invalidate

or make void the terms of the original contract not modified by such change.

11. FAIR EMPLOYMENT

Bidder’s signature on the Bid Form will be construed as acceptance of and willingness to comply with all

provisions of the acts of the General Assembly of the State of Illinois relating to wages of laborers and

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discrimination and intimidation of employees. Provisions of said acts are herein incorporated by reference and

become a part of this Bid and Specifications

12. DRUG FREE WORKPLACE ACT

At the time of contract, the Contractor will make certification required in the Contract and will comply with all

provisions of the Drug Free Workplace Act that are applicable to the Company. False certification or violation of

the requirements of the Drug Free Workplace Act may result in sanctions including but not limited to suspension

of the Contract with the City, termination of the Contract and debarment of contracting with the City for at least

one (1) year but not more than five (5) years.

13. HAZARD COMMUNICATION

All on-site contractors shall be informed of chemical hazards to which their employees could possibly be exposed

while working for the City. Upon request, this information is made available to the contractors and their

subcontractors by the prime contractor. It is the contractors and subcontractor’s responsibility to train their own

employees on Hazardous Communications and the handling of hazardous materials. It is the responsibility of the

contractor to inform the City of any hazardous substances brought and stored on City property. The contractor

must also provide a Safety Data sheet for such chemicals.

14. WARRANTY/GUARANTEE

The Bidder warrants to the City that the labor shall be first class and conform to the requirements of the

Specifications and shall be performed by persons qualified in their respective trades. Materials furnished under

the Contract will be of good quality and new unless otherwise required or permitted under the Specifications, and

that materials will be free from defects not inherent in the quality required or permitted. Work and materials not

conforming to the Specifications, including substitutions not properly approved and authorized, may be

considered defective and will be rejected by the City. This warranty excludes remedy for damage or defect caused

by abuse, modifications not executed by the Bidder, improper or insufficient maintenance, improper operation, or

normal wear and tear and normal usage. Unless otherwise described in the specifications, materials provided

under this agreement will be guaranteed for a period of one year, or the term of the manufacturer’s warranty,

whichever is greater. Unless otherwise described in the specifications, labor provided under this agreement will

be guaranteed for a period of one year.

15. NON-BARRED BIDDING

The Bidder must certify that it is not barred from bidding on this contract as a result of a conviction for the

violation of state laws prohibiting bid-rigging or bid rotating by executing the included certification as required by

720 ILCS 5/33E-11.

16. ILLINOIS FREEDOM OF INFORMATION ACT (FOIA)

Contractor understands that amendments to the Illinois Freedom of Information Act (P.A. 96-0542), which took

effect January 1, 2010, requires the Contractor to produce to the City any of its company records and documents

which are in any way related to the performance of services under this agreement and not exempt from

disclosure within five (5) business days of the City’s receipt of a request for said records. Accordingly, the

Contractor. agrees to be bound by the provisions of the Illinois Freedom of Information Act (5 ILCS 140/1 et seq.),

and agrees to deliver to the City all records in its possession relating to this agreement within three (3) business

days of a request by the City for said records. Contractor agrees to reimburse the City any fees, fines, or costs

incurred by or assessed against the City for its failure to deliver requested records in the possession of the

Contractor, and which the Contractor failed to deliver to the City within three (3) business days of its receipt of a

request from the City to do so. An e-mail request for records and documents sent during business hours will be

considered received by the Contractor on the day sent. The Contractor shall not be entitled to receive any wages,

fees, or costs of any kind from the City for the production of documents and records in response to a Freedom of

Information Act request.

Asphalt Materials

PW-26-09

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Description	Opening Date/Time	Closing Date/Time
Asphalt Materials PW-26-09	April 30, 2026 :	May 14, 2026 10:00 AM

Asphalt Materials

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See also