Police: MFD C5140 Printer

Line 1: Black and White and Full Color Multifunction Device
Canon
iF C5140
Specifications
40 Images Per Minute - Black & White/Color
Energy Star Certified, EPEAT Gold & EPEAT Climate+
OLED technology - Organic Light Emitting Diodes
Quick Startup Mode: 4 seconds
First Out Time: As fast as 4.1 seconds (B/W) 6.1 seconds (Color)
(2) 550 Sheet Standard Paper Cassettes
Up to 12" x 18" Size Paper and 14 lb. Bond to 110 lb. (300 gsm) Cover
100 Sheet Stack Bypass
10.1" Customizable High-Resolution LCD Color Touch Screen
200 Sheet Single Pass Document Feeder (up to 270 ipm)
Maintain Scanning Integrity with Multi-Sheet Feed Detection
Rapid Jam Recovery
Advanced Color Network Scanning Features:
Improved Scanning Security with TLS 1.3
Single Pass Scanning
Network Color Scanning to File Folder, E-mail, or FTP
Scan Directly to Word or PowerPoint
Scan as PDF Compact - Decreases File Size of Color Scans
Scan to Text Searchable PDF File Format
Scan to USB Drive
Blank Page Removal

Network Printing - UFR II, PCL6/PCL5, True Adobe PS3
Secure Print Via Mailbox and Print Driver
Mobile Device Printing
Direct Print via USB Drive
Standard Wireless Networking
6 GB Standard RAM + 256 GB Solid State HDD
D2 Exposure system with Print Resolution 4,800 x 2,400
Copy, Scan and Send Resolution 600 x 600
Enabled with Canon's Unified Firmware Platform (UFP) to ensure
regular updates and continuous improvements
Remote Operator's Kit (for remote troubleshooting & support)
Integration with existing SIEM systems and McAfee Embedded Control
to protect against malware and tampering of firmware and apps
Enhanced Security Features: Protecting SSD Data [SSD Data
Encryption (FIPS140-2 Validated), SSD Lock], Standard SSD Initialize,
Trusted Platform Module (TPM), Job Log Conceal Function, Protecting
MFD Software Integrity, Checking MFD Software Integrity (Verify
System at Startup, Runtime Intrusion Detection)7391
2,450 Sheet High Capacity Cassette Feeding Unit (LTR Only)
Inner 2/3 Hole Puncher
545 Sheet Inner Finisher- Corner and Double Staple up to 50 Sheets
Offline Staple on Demand up to 40 Sheets
Staple less staple up to 8 Sheets
Super G3 FAX Board-AX2
Pricing to include Delivery, Installation, Start up Supplies and Training at

Columbus Division of Police
Homeland Security
2855 West Dublin Granville Rd
Columbus, Ohio 43235
If quoting an alternate product, please provide the specifications in the comment area with
a website link and a side-by-side Buyer's Lab comparison with the product specified above.
The City reserves the right to a demonstration of any alternate product at no cost to the
City.
This request is funded by the State of Ohio Equitable Sharing Program. The awarded bidder
must be clear of any findings with the Auditor of the State of Ohio. Any vendor who has
unresolved findings for recovery is prohibited from receiving public contracts.
Per ORC Chapter 1703, to be awarded this bid you must show proof your company is
registered and in good standing to do business in the State of Ohio through the Secretary of
State, or provide a certified statement that your company falls within one of the exemptions
in the Ohio Revised Code Chapter 1703.02. To register or check the status of your
company go to https://www.ohiosos.gov/businesses/
**Bid as specified. No alternatives accepted. Direct replacement only**
**Awarded Vendor must not have an unresolved finding for recovery with the State of Ohio
on Ohioauditor.gov**
Line 2: The first 12 months of a Maintenance, parts and all supplies (excludes paper)
agreement as a cost per Print/Copy in Black and White for the Canon iF C5140 System
specified on line 1 or equal
Must have ability to automatically collect meter reading and customer portal (management
system).

To include
All parts, labor, emergency calls, travel time, mileage, regular inspections, preventive
maintenance, equipment modernization, drum replacement, free loaner equipment and
replacement guarantee. Maintenance and supplies expressed as a cost per copy (to
include all costs associated with the service/labor, travel expenses, parts, supplies, etc.,
except paper) for the 36-month agreement to be billed monthly in arrears. The City has the
ability to enter into mulit-year agreements, but can only fund on a year to year basis based
on funds being available. The City will issue purchase orders as needed each year. The City
only wants to pay for copies made. No minimums or maximums. The City does not pay
penalty or late fees. No charge for scans and all size copies to be at the same cost per
copy. The City doesn't sign maintenance agreements since they tend to include terms and
conditions that the City Attorney's Office will not approve.
The maintenance and service to be done according to the manufactures suggested
maintenance for the optimum quality of copy and performance of the equipment.
User response time guarantee- user is issued a written guarantee that requires a qualified,
certified technician to respond to service calls as follows:
1. Confirmation call to customer within 30 minutes of the initial request and
2. Technician to be on-site within 4 business hours of the initial request.
The estimated monthly volume is 5000 black and white prints/copies per month (Note that
the City makes no guarantees regarding the estimated volume) per machine.
This request is funded by the State of Ohio Equitable Sharing Program. The awarded bidder
must be clear of any findings with the Auditor of the State of Ohio. Any vendor who has
unresolved findings for recovery is prohibited from receiving public contracts.
Per ORC Chapter 1703, to be awarded this bid you must show proof your company is
registered and in good standing to do business in the State of Ohio through the Secretary of
State, or provide a certified statement that your company falls within one of the exemptions
in the Ohio Revised Code Chapter 1703.02. To register or check the status of your
company go to https://www.ohiosos.gov/businesses/
**Bid as specified. No alternatives accepted. Direct replacement only**

**Awarded Vendor must not have an unresolved finding for recovery with the State of Ohio
on Ohioauditor.gov**
Line 3: The first 12 months of a Maintenance, parts and all supplies (excludes paper)
agreement as a cost per
Print/Copy in Color for the Canon iF C5140 System specified on line 1 or equal
Must have ability to automatically collect meter reading and customer portal (management
system).
To include
All parts, labor, emergency calls, travel time, mileage, regular inspections, preventive
maintenance,
equipment modernization, drum replacement, free loaner equipment and replacement
guarantee.
Maintenance and supplies expressed as a cost per copy (to include all costs associated
with the
service/labor, travel expenses, parts, supplies, etc., except paper) for the 36-month
agreement to be
billed monthly in arrears. The City has the ability to enter into multi-year agreements, but
can only fund
on a year to year basis based on funds being available. The City will issue purchase orders
as needed
each year. The City only wants to pay for copies made. No minimums or maximums. The
City does not
pay penalty or late fees. No charge for scans and all size copies to be at the same cost per
copy. The City
doesn't sign maintenance agreements since they tend to include terms and conditions that
the City
Attorney's Office will not approve.

The maintenance and service to be done according to the manufactures suggested
maintenance for the
optimum quality of copy and performance of the equipment.
User response time guarantee- user is issued a written guarantee that requires a qualified,
certified
technician to respond to service calls as follows:
1. Confirmation call to customer within 30 minutes of the initial request and
2. Technician to be on-site within 4 business hours of the initial request.
The estimated monthly volume is 4000 color prints/copies per month (Note that the City
makes no
guarantees regarding the estimated volume) per machine.
This request is funded by the State of Ohio Equitable Sharing Program. The awarded bidder
must be clear of any findings with the Auditor of the State of Ohio. Any vendor who has
unresolved findings for recovery is prohibited from receiving public contracts.
Per ORC Chapter 1703, to be awarded this bid you must show proof your company is
registered and in good standing to do business in the State of Ohio through the Secretary of
State, or provide a certified statement that your company falls within one of the exemptions
in the Ohio Revised Code Chapter 1703.02. To register or check the status of your
company go to https://www.ohiosos.gov/businesses/
**Bid as specified. No alternatives accepted. Direct replacement only**
**Awarded Vendor must not have an unresolved finding for recovery with the State of Ohio
on Ohioauditor.gov**