New and Used Books, Educational Materials, and Other Related Materials, Term Contract
| Location: | Florida |
|---|---|
| Posted: | Jun 9, 2025 |
| Due: | Jul 9, 2025 |
| Agency: | Marion County School Board Purchasing |
| Type of Government: | State & Local |
| Category: |
|
| Solicitation No: | 4127AM |
| Publication URL: | To access bid details, please log in. |
Main
Agency
Marion County School Board Purchasing
Marion County School Board Purchasing
Status
Active
Active
Fiscal Year
2025
2025
Title
New and Used Books, Educational Materials, and Other Related Materials, Term Contract
New and Used Books, Educational Materials, and Other Related Materials, Term Contract
Number
4127AM
4127AM
Type
Invitation to Bid
Invitation to Bid
Department
Purchasing
Purchasing
Online Submissions
Yes
Yes
Project Estimate
Piggyback Solicitation
No
No
Insurance Required
Yes
Yes
Bid Bond Required
No
No
Bid Bond Amount
Performance Bond Required
No
No
Performance Bond Amount
Construction Bond Required
No
No
Construction Bond Amount
Scope of Services
The purpose and intent of this term contract is to establish firm, fixed percentage (%)
education discount prices, for the purchase and delivery of new and used books, textbooks,
workbooks, handbooks, audio books, e-books, library books, classroom books, magazines, prebound books, publications, ancillary services, and any other related items and educational
materials for the School Board of Marion County, Florida on an “as needed” basis only. Please read the attachment named "Bid 4127AM New and Used Books, Other Related Materials - TERMS AND CONDITIONS.docx", print out the attachment named "Bid 4127AM - REQUIRED FORMS", read the Specifications, complete the forms, and submit those forms on VendorLink before the due date and time. Download “4127AM - PROPOSAL FORM.xlsx” from the VendorLink Website where you downloaded this bid document. Complete the Proposal Form document and upload the completed Excel file onto VendorLink along with all required Bid submission documents. Do not email your Bid Proposal Form to the MCPS Purchasing Department. Exclusion: The following items are excluded and shall not be ordered using this bid. • Technology: Cameras, Radios, Projector Screens, Sounding Systems, Computers and Peripherals, Copiers, Printer, etc.
• Furniture: Tables, Chairs, Desks, Bookcases, etc.
• Security Systems
• Equipment: Athletic Equipment, Culinary Equipment, Smallwares Supplies and Equipment, Medical Equipment, etc.
• Curriculum: Manipulatives, such as games, various shaped counters, blocks, dice, puzzles, rugs,
dolls, dollhouses, etc.
• Office Supplies and Teaching Supplies: Pencils, Staplers, Notebooks, Journals, Pens, Crayons, etc.
• Art Supplies: Paint of any type, Canvas, brushes, paper of any type, crayons, etc.
• Online Services: Online services and/or licenses that require any data sharing of student, teacher, and/or parent information that would require a Data Share Agreement or any online services that would require a Goods and/or Service Agreement. As well as, any other items not mentioned above that are not related to New and Used Books,
Educational Materials and Other Related Materials. The School Board prefers the bidders to provide a firm fixed percentage (%) discount from
prices listed on vendors website or web portal however, if a bidder is unable to provide a
website or web portal, the bidder may provide a firm fixed percentage (%) discount from the
vendors most current catalog(s), CD(s), printed price sheets(s), or local in store pricing.
Firm Fixed percentage discounts shall be applied to all items on the preferred vendor’s
website/web portal or from bidder’s most current catalog(s), printed price sheet(s) or local in
store pricing if website/web portal is not available. Bidder should not provide or include fixed percentage discounts from other School Board bid
awards or from Florida State Contracts or any other awarded contract. The School Board
reserves the right to bid separately any item if deemed to be in the best interest of the District.
Unless a change is deemed to be in the best interest of the School Board, there shall not be any
discount adjustments during the term of this bid and any possible renewals. All fixed
percentage discounts shall remain firm throughout the term of this bid and any possible
renewals. Sales promotions involving greater price reductions than bid may be conducted for a specified
lesser period and made available to the School Board and other governmental agencies within
the State of Florida. The School District currently has a bid in place that provides discount pricing that meet or
exceeds the current State of Florida contract pricing and therefore, it is in the best interest of
the District to issue this bid. Prior to the release of this Invitation to Bid (ITB), a review of State of Florida purchasing
agreements and state term contracts available under §287.056, Fla. Stat. (2024) was conducted
to determine if their use would be economically advantageous to the District.
The purpose and intent of this term contract is to establish firm, fixed percentage (%)
education discount prices, for the purchase and delivery of new and used books, textbooks,
workbooks, handbooks, audio books, e-books, library books, classroom books, magazines, prebound books, publications, ancillary services, and any other related items and educational
materials for the School Board of Marion County, Florida on an “as needed” basis only. Please read the attachment named "Bid 4127AM New and Used Books, Other Related Materials - TERMS AND CONDITIONS.docx", print out the attachment named "Bid 4127AM - REQUIRED FORMS", read the Specifications, complete the forms, and submit those forms on VendorLink before the due date and time. Download “4127AM - PROPOSAL FORM.xlsx” from the VendorLink Website where you downloaded this bid document. Complete the Proposal Form document and upload the completed Excel file onto VendorLink along with all required Bid submission documents. Do not email your Bid Proposal Form to the MCPS Purchasing Department. Exclusion: The following items are excluded and shall not be ordered using this bid. • Technology: Cameras, Radios, Projector Screens, Sounding Systems, Computers and Peripherals, Copiers, Printer, etc.
• Furniture: Tables, Chairs, Desks, Bookcases, etc.
• Security Systems
• Equipment: Athletic Equipment, Culinary Equipment, Smallwares Supplies and Equipment, Medical Equipment, etc.
• Curriculum: Manipulatives, such as games, various shaped counters, blocks, dice, puzzles, rugs,
dolls, dollhouses, etc.
• Office Supplies and Teaching Supplies: Pencils, Staplers, Notebooks, Journals, Pens, Crayons, etc.
• Art Supplies: Paint of any type, Canvas, brushes, paper of any type, crayons, etc.
• Online Services: Online services and/or licenses that require any data sharing of student, teacher, and/or parent information that would require a Data Share Agreement or any online services that would require a Goods and/or Service Agreement. As well as, any other items not mentioned above that are not related to New and Used Books,
Educational Materials and Other Related Materials. The School Board prefers the bidders to provide a firm fixed percentage (%) discount from
prices listed on vendors website or web portal however, if a bidder is unable to provide a
website or web portal, the bidder may provide a firm fixed percentage (%) discount from the
vendors most current catalog(s), CD(s), printed price sheets(s), or local in store pricing.
Firm Fixed percentage discounts shall be applied to all items on the preferred vendor’s
website/web portal or from bidder’s most current catalog(s), printed price sheet(s) or local in
store pricing if website/web portal is not available. Bidder should not provide or include fixed percentage discounts from other School Board bid
awards or from Florida State Contracts or any other awarded contract. The School Board
reserves the right to bid separately any item if deemed to be in the best interest of the District.
Unless a change is deemed to be in the best interest of the School Board, there shall not be any
discount adjustments during the term of this bid and any possible renewals. All fixed
percentage discounts shall remain firm throughout the term of this bid and any possible
renewals. Sales promotions involving greater price reductions than bid may be conducted for a specified
lesser period and made available to the School Board and other governmental agencies within
the State of Florida. The School District currently has a bid in place that provides discount pricing that meet or
exceeds the current State of Florida contract pricing and therefore, it is in the best interest of
the District to issue this bid. Prior to the release of this Invitation to Bid (ITB), a review of State of Florida purchasing
agreements and state term contracts available under §287.056, Fla. Stat. (2024) was conducted
to determine if their use would be economically advantageous to the District.
Dates(All times are listed as
EST
)
Broadcast Date
6/9/2025 7:00 PM EST
6/9/2025 7:00 PM EST
Question End Date
7/1/2025 2:00 PM EST
7/1/2025 2:00 PM EST
Due Date
7/9/2025 2:00 PM EST
7/9/2025 2:00 PM EST
Bid Opening Date
Pre-Bid Conferences
Total: 0
(All times are listed as
EST
)
| Date | Time | Mandatory | Location |
Documents
Total: 3
Quote/Bid
Quote/Bid Items
Additional Quote/Bid Items Fields
Quote/Bid Items
Total: 0
| # | Required | Group | Make | Model | Description | Quantity | Unit of Measure | Price/ Percent | Type |
Delivery Date
None
None
Required Files to be Uploaded by the Vendor
ITB Documents
ITB Documents
Shipping
FOB Destination
FOB Destination
Terms and Conditions
See bid terms and conditions
See bid terms and conditions
Include Shipping in Price of Items
No
No
Display Bid Tabulation to Vendors
No
No
Display Vendor Submissions to Vendors
No
No
View Vendor Submissions while Bid Solicitation is Active
No
No
Allow Options File to be Updated after Due Date
No
No
Allow Post Due Date Submission
No
No
Questions & Answers
Total: 0
| Question | Date Asked | Answer | Date Answered |
Commodity Codes
Total: 22
| Code | Description |
| [525-50] | Books, Accession |
| [715-10] | Books, Curriculum Guides, Directories, Magazines, Pamphlets, Periodicals, Publications, Reprints, etc. |
| [715-12] | Books, Reference (Incl. CD versions): Dictionaries, Encyclopedias, etc. |
| [998-18] | Books, All Types (Library, School, etc.), Sale of Surplus and Obsolete Items |
| [715-4] | Audio and Video Books, Digital |
| [715-83] | Textbooks, Adult Education |
| [715-84] | Textbooks, Special Education |
| [715-85] | Textbooks: Pre-Kindergarten thru 5th Grade (Includes Student and Teacher Editions) |
| [715-86] | Textbooks: 6th thru 8th Grade (Includes Student and Teacher Editions) |
| [715-87] | Textbooks: 9th thru 12th Grade (Includes Student and Teacher Editions) |
| [715-88] | Textbooks: College Level (Includes Student and Teacher Editions) |
| [715-89] | Textbooks, Early Childhood |
| [785-87] | Resource Books and Materials (Not Otherwise Classified) |
| [956-80] | Talking Books, Cassettes, etc. (For the Vision Impaired) |
| [915-60] | Magazine Distribution Services |
| [956-40] | Magazine Subscriptions |
| [715-10] | Books, Curriculum Guides, Directories, Magazines, Pamphlets, Periodicals, Publications, Reprints, etc. |
| [785-70] | Instructional Aids: Courses, Lesson Plans (Prepared), Programs, Ancillary Materials, Videos, etc. (See Class 715 for Textbooks) |
| [785-87] | Resource Books and Materials (Not Otherwise Classified) |
| [908-20] | Bookbinding Services (Sewed Cross Stitched, Library Quality), Rebinding, and Repairing: Library Books, Text Books, etc. |
| [951-20] | Items for Resale, Books |
| [956-10] | Cataloging Services |
Publications
Total: 0
| Publication | Date |
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