RFQ 26-15-214347 ARRC 1776 Air Intake Exhaust Fabrication and Install

ARRC 1776 Power Car Intake Exhaust
Fabrication & Install
REQUEST FOR QUOTATION
26-15-214347
MARCH 9, 2026
ALASKA RAILROAD CORPORATION
327 WEST SHIP CREEK AVENUE
ANCHORAGE, ALASKA 99501

ALASKA RAILROAD CORPORATION
327 W. Ship Creek Ave.
Anchorage, AK 99501
Wallaces@akrr.com
Phone 907.265.2425
Cell 907.744.0031
March 09, 2026
REQUEST FOR QUOTATION
26-15-214347
The Alaska Railroad Corporation (ARRC) is soliciting quotes from interested concerns for the
following:
ARRC 1776 POWER CAR INTAKE EXHAUST FABRICATION & INSTALL
EMAILED OR ELECTRONIC QUOTES WILL BE RECEIVED AT:
Email: Wallaces@akrr.com:
Offers Will Be Received Until 3:00 PM Local Time on March 20, 2026, the email used in
submitting your offer shall be plainly marked with the following information:
a.) Offeror's Name
b.) Date and time schedule for receipt of offer
c.) Project title
IMPORTANT: ARRC may award a contract resulting from this solicitation to the responsive bidder
whose bid conforming to this solicitation will be the most advantageous to the ARRC. ARRC may
reject any or all offers if such action is in the best interest of ARRC and waive informalities and
minor irregularities in offers received. Any resulting contract from this solicitation shall incorporate
the Standard Instructions and General Terms and Conditions incorporated in this solicitation.
REQUIRED CONTRACT PROVISIONS F OR FEDERAL-AID CONTRACTS (Less than
$100,000.00)(Revised7/20/https://alaskarrweb.akrr.local/sites/default/files/procurement/Federal
-Aid_Contracts_T%26C_less_than_100k-revised_JUL_2023.pdf. Federal Grant Funds -
Federal Transportation Administration Work associated with this contract is funded by funds
from the Federal Railroad Administration (FTA) and Alaska Railroad Corporation (ARRC). It is the
sole responsibility of the Contractor to determine which designated provisions are applicable to
this project.
PRE-BID/Site Visit Conference: A Pre-Quote Conference and Site Visit is scheduled for
March 12, 2026 at 2:00 P.M. at the Alaska Railroad General Office Building (GOB) 327 W. Ship
Creek Ave. Anchorage, AK 99501. All Contractors will sign-in at the pre-bid conference and once
the conference is completed will proceed to the Car Shop. Please dress appropriately for weather
and safety, PPE is required to include hard-hats, safety glasses and steel toe boots.

A bidder's failure to visit the work site will in no way relieve the bidder of the responsibility of
performing the work in strict compliance with the true intent and meaning of the terms, conditions
and specifications of this RFQ.
If a bidder attaches additional terms and conditions as part of the bid, such attachments must be
accompanied by a disclaimer stating that in the event of conflict between the terms and conditions
of this RFQ and the terms and conditions of the bidder/contractor, the terms and conditions of the
RFQ will prevail.
ARRC Disadvantaged Business Enterprise (DBE) Program: ARRC is an equal opportunity
corporation that encourages the participation of DBEs as prime contractors and subcontractors
on its contracts funded in whole or in part by agencies within the U.S. Department of
Transportation (USDOT), including the Federal Transit Administration (FTA), the Federal Railroad
Administration (FRA), and the Federal Highway Administration (FHWA). ARRC has a race-neutral
DBE Program and does not set DBE goals on individual solicitations. Nonetheless, ARRC aspires
to achieve an overall DBE participation of 4.0% in federal fiscal years 2025-2027 on USDOT-
funded contracts. If this contract is funded as a whole or in part by funds from the USDOT, it is
imperative that you consult the Federal Terms and Conditions portion of this solicitation.
The Alaska Railroad is a member of Green Star (www.greenstarinc.org). ARRC earned
an initial Green Star Award in 1994 and a Green Star Air Quality Award in 2007. The
Alaska Railroad considers Green Star membership to be a positive business attribute
and regards a Green Star award as a tangible sign of an organization's commitment
to environmental stewardship and continual improvement within its operations.
Please direct all questions concerning this solicitation to Sarah Wallace, Alaska Railroad
Corporation, Supply Management, 327 W. Ship Creek Avenue, Anchorage, AK 99501,
telephone number (907) 265-2425, cell number (907) 744-0031 fax number (907) 265-2439,
or e-mail: WallaceS@akrr.com .
Sincerely,
Contract Administrator Specialist
Alaska Railroad Corporation

ALASKA RAILROAD CORPORATION
327 W. Ship Creek Ave.
Anchorage, AK 99501
WallaceS@akrr.com
PHONE 907.254.2425
CEL 907.744.0031
PLANHOLDER REGISTRATION FORM
REQUEST FOR QUOTATION
26-15-214347
ARRC 1776 AIR INTAKE EXHAUST FABRICATION AND INSTALL
Response Required: This page must be completed and returned ensuring receipt of future
addenda or additional information. Please email this form to WallaceS@akrr.com. All addenda
will be forwarded to the contactor name and number listed below.
Firms that have not returned this Registration Form will not be informed of addenda and
will only be alerted of addenda by checking with the ARRC Procurement Officer or by
checking ARRC's internet site: www.alaskarailroad.com. Bidders must acknowledge the
receipt of all issued addendums in their quote submittal.
Company Name ____________________________________________________
Mailing Address ____________________________________________________
City, State, Zip ____________________________________________________
Contact Name ____________________________________________________
Phone Number _______________________ Fax ________________________
Email Address ____________________________________________________
The Alaska Railroad Corporation web site: www.alaskarailroad.com

INDEX
SECTION A Minimum Qualifications
SECTION B Standard Instructions & Conditions for the Submission of Bids
SECTION C Scope of Work
SECTION D Contractor Responsibility Questionnaire
SECTION E General Terms and Conditions
SECTION F GENERAL TERMS AND CONDITIONS (FTA UNDER $100K)
SECTION G Special Conditions
SECTION H Cost Schedule
ATTACHMENTS:
A. Attachment - Intake Louver Drawings
B. Attachment - Intake Filter Drawings
C. Attachment - Exhaust Plenum Drawings
D. Attachment - Gen bay intake & exhaust openings
E. Attachment - Exhaust shutter & motor drawings
REQUIRED DOCUMENTS
REQUIRED FOR QUOTE: Quotes will not be considered if the following documents are
not completely filled out and submitted at the time of bidding:
1. Cost Schedule
2. Contractor Responsibility Questionnaire
REQUIRED FOR AWARD: In order to be awarded the contract, the successful bidder
must completely fill out and submit the following documents within the time specified in
the intent to award letter:
1. Certificate of Insurance (from Insurance Carrier)
2. Alaska Business Licenses
3. Service Contract / P.O. - Notice to Proceed (ARRC Generated)

SECTION A
Minimum Qualifications
Items to be purchased through this solicitation are important to the operation of the ARRC.
Vendors who respond to this solicitation must meet the following minimum qualifications
in order to be considered responsive:
1. Be the original manufacturer, or a distributor/dealer authorized by the
original manufacturer to serve the State of Alaska; and
2. Has the authority and capacity to provide full support for all product
warranties, including technical "trouble shooting" support; and
3. Be able to provide audited financial statements demonstrating the financial
ability to meet the requirements of any order that may result from this
solicitation if asked to do so.
The ARRC may conduct an inspection of the supplier's facility to include its offices and
inventory of the items being solicited prior to contract award. All offers submitted in
response to this solicitation must be signed by an individual with the legal authority to
submit the offer on behalf of the company. Bids/Proposals from vendors that do not meet
the above qualifications will not be considered.

SECTION B
Standard Instructions and Conditions for the Submission of Bids
Any contract resulting from this Invitation to Bid shall incorporate the following terms and
conditions contained in this bid package.
Method of Bidding: Bids must be submitted in the spaces provided on the bid sheets of this
invitation in accordance with the conditions of bid as stated herein. The bid will not be considered
to be complete unless all spaces have been filled in. Consideration for award will be provided to
complete bids only. If a bidder wishes to supply additional information, it may include same along
with the bid in the sealed bid envelope.
Alaska Railroad Corporation Rights in Regards to Bid: The Alaska Railroad Corporation
reserves the right to reject any of all bids, to waive any informality in bids, to accept in whole or in
part such bid or bids as may be deemed in the best interest of the purchaser.
Bidder's Terms and Conditions: Prospective bidders are cautioned to pay particular
attention to this clause. Bidder/contractor imposed terms and conditions which conflict with this
Invitation to Bid terms and conditions are considered counter offers and, as such, will cause the
Alaska Railroad Corporation to consider the bid non-responsive.
If a bidder attaches additional terms and conditions as part of the bid, such attachments must be
accompanied by a disclaimer stating that in the event of conflict between the terms and conditions
of this Invitation to Bid and the terms and conditions of the bidder/contractor, the terms and
conditions of the Invitation to Bid will prevail.
Assignment: The agreement to be established as a result of this solicitation shall not be
assigned by the contractor in whole or in part without the express written consent of the Alaska
Railroad Corporation, nor shall the contractor have the right to authorize or permit the use of the
Alaska Railroad Corporation's equipment or service facilities by third parties without the express
written consent of the Alaska Railroad Corporation.
Hold Harmless: The contractor shall indemnify the Alaska Railroad Corporation against liability
and hold it harmless from loss in respect to any and all claims and demands whatsoever rising
out of the performance of this agreement, save and except the contractor shall not be liable for
acts of negligence of Alaska Railroad Corporation employees acting within the scope of their
employment. The Alaska Railroad Corporation shall not be liable for any costs incurred by the
bidder in bid preparation.
Performance Assurances: Before final award of any contract as a result of this Invitation to Bid,
awarded vendor will be required to make adequate assurance of performance in the form of
verifiable information to the contract officer. Failure to make adequate assurance shall by
signature of this bid render the vendor's bid non-responsive to this Invitation.
Submission of Bids/Proposals:
ARRC may postpone the date and time announced for receipt of bids/proposals.
Such postponement may be made at any time prior to the established date and time for
receipt of bids/proposals by notice and addendum to the solicitation to all known potential
bidders/Offerors.

Explanation to Prospective Bidders/Offerors:
Bidders/Offerors shall promptly notify ARRC of any ambiguity, inconsistency, conflict, or
error which they may discover upon examination of the solicitation documents. All inquiries
regarding a solicitation shall be directed to the ARRC representative specified in the
solicitation. Any prospective bidder/Offeror desiring an explanation or interpretation of the
solicitation, drawings, specifications, etc., must request it in writing soon enough to allow a
reply to reach all prospective bidders/Offerors before the submission of their bid/proposal.
Late Submissions, Modifications, and Withdrawals of Bids/Proposals:
Any bid/proposal received at the office designated in the solicitation after the exact time
specified for receipt will not be considered unless the delay was due to an ARRC error.
Preparation of Bids/Proposals
Bidders/Offerors are expected to carefully examine the solicitation documents including
all drawings, specifications, schedules, terms and conditions, and all instructions. Failure to
do so will be at the bidder's/Offeror's risk. Incomplete bids/proposals may be
rejected as nonresponsive.
Evaluation of Bids/Proposals and Contract Award:
ARRC shall review and evaluate each submission in accordance with the criteria established
in the solicitation and ARRC's Procurement Rules. In addition to other factors,
bids/proposals will be evaluated on the basis of advantages and disadvantages to ARRC.
Reservations:
ARRC may cancel any contract, if in its opinion the vendor fails at any time to perform
adequately, or if there is any attempt to willfully impose goods/services upon ARRC which
are, in ARRC's opinion, of an unacceptable quality. Any action taken pursuant to this latter
stipulation shall not affect or impair any rights or claim of ARRC to damages for breach
of any covenants of the contract by the vendor. ARRC also may reject the bid/proposal of
any vendor who has previously failed to perform adequately under a prior contract for
furnishing supplies/services to ARRC. If the vendor fails to furnish any item or to complete
the required work included in the contract, ARRC may withdraw such items or required
work from the operation of the contract without
incurring further liability.
Aggrieved Bidder/Offeror:
An aggrieved bidder/Offeror may protest an ARRC procurement action by filing a written protest
with the procurement officer in accordance with the procedures and time limits specified in ARRC
Procurement Rules 1800.1-1800.11.
Incurred Costs:
The issuance of a solicitation does not obligate ARRC to pay for any bid/proposal preparation
costs incurred by bidders/Offerors and does not obligate ARRC to award a contract for
supplies/services. All costs incurred as a result of a solicitation or contract negotiations resulting
from a solicitation, including travel and personal expenses, are the sole responsibility of the
bidder/Offeror.
Availability of Funds:
The ARRC's obligation under any contract is contingent upon the availability of funds to pay for
contract purchases. No legal liability on the part of ARRC may arise until funds are made available
for a contract and until the Contractor receives written notice of such availability from the

procurement officer. Signature by an authorized ARRC representative on the contract award
document constitutes written notice of availability of funds.
Public Information:
All submitted bids/proposals will be considered confidential until notice of intent to award is issued.
After notice of intent to award is issued, all bids/proposals will become public information.
Price:
ARRC shall receive the benefit of any general reduction in bidder's/Offeror's price prior to the
delivery of supplies or services and in no event shall ARRC be charged higher prices than
bidder's/Offeror's similar customers who purchase substantially similar supplies or services under
substantially similar circumstances. All prices bid shall be exclusive of any federal, state, or local
taxes from which ARRC is exempt.

SECTION C
Scope of Work
The Scope of Work for this contract consists of the fabrication, supply, and delivery of Custom
Bulk Air Intake Filter & Louver Assemblies and Wast Heat Air Plenums for ARRC Generator
Power Car as specified in the attached Alaska Railroad Corporation Procurement Plans drawing
set.
Scope of Work
Fabricate and install the following items per drawings and specifications attached and herein:
1. Fabricate and Install Bulk Air Intake Louver Assemblies
a. Quantity required: Four (4) Left hand assemblies and four (4) Right hand
assemblies.
b. Materials: 16ga and 18ga ASTM A1008 cold rolled steel per drawings in
Attachment A.
c. Finish: Two (2) coats DTM acrylic paint per ARRC sample or color specs.
d. Installation: Install fabricated assemblies to four (4) 48"x77" existing carbody
openings as shown in Attachment E drawing using 14-20 socket cap machine
screws and weld nuts, 16" OC.
2. Fabricate and Install Bulk Air Intake Filter Assemblies
a. Quantity required: Eight (8) Filter Assemblies.
b. Materials: 18ga ASTM A1008 cold rolled steel.
c. Finish: Two (2) coats DTM acrylic paint per ARRC sample or color specs.
d. Assembly: Assemble filter halves per Attachment B drawings using 1/8" Steel
rivets, 16" OC. Filter halves to be assembled with ARRC provided 34" thick filter
media cut to fill the center void.
e. Installation: Filter assemblies to be set into Item 1 Bulk Air Louver Assemblies
following installation.
3. Fabricate and Install Waste Heat Exhaust Air Plenums
a. Quantity required: Two (2) waste heat exhaust plenums
b. Materials: 304-2B Stainless Steel, gage and supports per ANSI/SMACNA 006
requirements for 2" water internal duct pressure.
c. Finish: raw stainless steel
d. Installation: Fabricate and install exhaust plenums per Attachment C drawings.
Plenums to be permanently installed to ARR 1776 engine bay surrounding four
(4) existing 34" x 70" waste heat exhaust air outlets (one per side of car per
plenum) as shown in Attachment D drawings.
4. Install Waste Heat Exhaust Shutters
a. Installation: Install eight (8) ARRC provided 33-3/4"x33-3/4" motorized shutter
assemblies to existing 34"x34" waste heat exhaust openings using 14-20 socket
cap machine screws and weld nuts. Exhaust shutter and motorized openers as
shown in Attachment E drawings.