FACILITIES and ASSET CONDITION ASSESSMENT CLARK COUNTY PARKS

Location:	Washington
Posted:	Mar 10, 2026
Due:	Mar 18, 2026
Agency:	County of Clark
Type of Government:	State & Local
Category:	C - Architect and Engineering Services - Construction R - Professional, Administrative and Management Support Services
Solicitation No:	RFP Number: 949
Publication URL:	To access bid details, please log in.

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REQUEST for PROPOSAL # 949

ARCHITECTURAL and ENGINEERING SERVICES

Clark County Washington

RELEASE DATE: WEDNESDAY, FEBRUARY 18, 2026

DUE DATE: WEDNESDAY, MARCH 18, 2026 by 11:00 am

Request for Proposal for:

FACILITIES and ASSET CONDITION ASSESSMENT

CLARK COUNTY PARKS

SUBMIT:

One (1) Original

of the Proposal to:

UPS / FedEx or Hand Delivery

Clark County

ATTN: Office of Purchasing

1300 Franklin Street, 6th Floor, Suite 650

Vancouver WA 98660

564-397-2323

United States Postal Service (ONLY)

Clark County

ATTN: Office of Purchasing

PO Box 5000

Vancouver WA 98666-5000

564-397-2323

Office Hours: 8:00 am – 3:00 pm, Monday – Friday, except Legal Holidays.

No electronic submissions.

**Proposals must be delivered to the Purchasing office – No Exceptions

**Proposals must be date and time stamped by Purchasing staff by 11:00 am on due date – No Exceptions

**Proposal shall be sealed and clearly marked on the package cover with RFP #, Title & Company Name

Refer Questions to Project Manager:

Clark County, WA local government agency is not affiliated with any group, business or other type of enterprise

that is not listed on our webpage at www.clark.wa.gov and emails must end in @clark.wa.gov.

Kara McGarry

Program Coordinator/Parks and Nature

Kara.McGarry@clark.wa.gov

(564)397-5884

A&E

General Terms and Conditions

ADMINISTRATIVE REQUIREMENTS - Contractors shall comply with all management and

administrative requirements established by Washington Administrative Code (WAC), the

Revised Code of the State of Washington (RCW), and any subsequent amendments or

modifications, as applicable to providers licensed in the State of Washington.

ALL proposals submitted become the property of Clark County. It is understood and agreed

that the prospective Proposer claims no proprietary rights to the ideas and written materials

contained in or attached to the proposal submitted. Clark County has the right to reject or

accept proprietary information.

AUTHORSHIP - Applicants must identify any assistance provided by agencies or indivi-

duals outside the proposers own organization in preparing the proposal. No contingent

fees for such assistance will be allowed to be paid under any contract resulting from this

RFP.

CANCELLATION OF AWARD - Clark County reserves the right to immediately cancel an

award if the contractual agreement has not been entered into by both parties or if new state

regulations or policy make it necessary to change the program purpose or content,

discontinue such programs, or impose funding reductions. In those cases where

negotiation of contract activities are necessary, Clark County reserves the right to limit the

period of negotiation to sixty (60) days after which time funds may be unencumbered.

CONFIDENTIALLY - Proposer shall comply with all applicable state and federal laws

governing the confidentiality of information.

CONFLICT OF INTEREST - All proposals submitted must contain a statement disclosing

or denying any interest, financial or otherwise, that any employee or official of Clark County

or the appropriate Advisory Board may have in the proposing agency or proposed project.

CONSORTIUM OF AGENCIES - Any consortium of companies or agencies submitting a

proposal must certify that each company or agency of the consortium can meet the

requirements set forth in the RFP.

COST OF PROPOSAL & AWARD - The contract award will not be final until Clark County

and the prospective contractor have executed a contractual agreement. The contractual

agreement consists of the following parts: (a) the basic provisions and general terms and

conditions, (b) the special terms and conditions, (c) the project description and goals

(Statement of Work), and (d) the budget and payment terms. Clark County is not

responsible for any costs incurred prior to the effective date of the contract. Clark County

reserves the right to make an award without further negotiation of the proposal submitted.

Therefore, the proposal should be submitted in final form from a budgetary, technical, and

programmatic standpoint.

DISPUTES - Clark County encourages the use of informal resolution to address complaints

or disputes arising over any actions in implementing the provisions of this RFP. Written

complaints should be addressed to Clark County – Purchasing, P.O. Box 5000, Vancouver,

Washington 98666-5000.

DIVERSITY IN EMPLOYMENT AND CONTRACTING REQUIREMENTS - It is the

policy of Clark County to require equal opportunity in employment and services subject

to eligibility standards that may be required for a specific program. Clark County is an

equal opportunity employer and is committed to providing equal opportunity in

employment and in access to the provision of all county services. Clark County's Equal

Employment

Opportunity

Plan

available

http://www.clark.wa.gov/hr/documents.html. This commitment applies regardless of

race, color, religion, creed, sex, marital status, national origin, disability, age, veteran

status, on-the-job injury, or sexual orientation. Employment decisions are made without

consideration of these or any other factors that are prohibited by law. In compliance with

department of Labor Regulations implementing Section 504 of the rehabilitation Act of

1973, as amended, no qualified handicapped individual shall be discriminated against

in admission or access to any program or activity. The prospective contractor must agree

to provide equal opportunity in the administration of the contract, and its subcontracts or

other agreements.

MUNICIPAL RESEARCH and SERVICE CENTER - Clark County (WA) contracts with

the Municipal Research and Service Center (MRSC) to maintain our Consultant, Small

Works and Vendor rosters. To be eligible to participate in this Clark County public

solicitation and the resulting contract, your business must be registered with the MRSC

Rosters. Failure to register may result in your proposal being marked nonresponsive.

Be sure to select Clark County in your application. If you have questions about the

registration process, contact the MRSC Rosters at 206-436-3798 or

https://mrscrosters.org/businesses/business-membership/

independently, without consultation, communication, or agreement for the purpose of

restricting competition. This does not preclude or impede the formation of a consortium

of companies and/or agencies for purposes of engaging in jointly sponsored proposals.

INTERLOCAL AGREEMENT - Clark County has made this RFP subject to Washington

State statute RCW 39.34. Therefore, the proposer may, at the proposers option, extend

identical prices and services to other public agencies wishing to participate in this RFP.

Each public agency wishing to utilize this RFP will issue a purchase order (or contract)

binding only their agency. Each contract is between the proposer and the individual agency

with no liability to Clark County.

LIMITATION - This RFP does not commit Clark County to award a contract, to pay any

costs incurred in the preparation of a response to this RFP, or to procure or contract for

services or supplies.

LATE PROPOSALS - A proposal received after the date and time indicated above will not

be accepted. No exceptions will be made.

ORAL PRESENTATIONS - An oral presentation may be required of those prospective

contractors whose proposals are under consideration. Prospective contractors may be

informed that an oral presentation is desired and will be notified of the date, time and

location the oral presentation is to be conducted.

OTHER AUDIT/MONITORING REQUIREMENTS - In addition, auditing or monitoring for

the following purposes will be conducted at the discretion of Clark County: Fund

accountability; Contract compliance; and Program performance.

PRICE WARRANT - The proposer shall warrant that the costs quoted for services in

response to the RFP are not in excess of those which would be charged any other individual

or entity for the same services performed by the prospective contractor, in a similar

socioeconomic, geographical region.

REQUEST for PROPOSALS – This solicitation is an invitation by Clark County for

Proposers to submit an offer, which may be subject to subsequent discussions and

negotiations by the County and the Proposer. It is not a request for a competitive bid.

A Proposal means any document, submittal, interview presentation, negotiation, and

everything and anything provided in response to this RFP regardless of whether the

submission is an oral or written submission.

Clark County reserves the right to accept or reject any or all proposals received as a result

of this RFP, to negotiate with any or all prospective contractors on modifications to

proposals, to waive formalities, to postpone award, or to cancel in part or in its entirety this

RFP if it is in the best interest of Clark County to do so.

PROTESTS - Must be submitted to the Purchasing Department within 3 business days of

receipt of Letter of Notice.

PUBLIC SAFETY - May require limiting access to public work sites, public facilities, and

public offices, sometimes without advance notice. The successful Proposer’s employees

and agents shall carry sufficient identification to show by whom they are employed and

display it upon request to security personnel. County project managers have discretion

to require the successful Proposer’s employees and agents to be escorted to and from

any public office, facility or work site if national or local security appears to require it.

SALES TAX - Out of State Businesses – WA State Reporting Thresholds & Nexus

https://dor.wa.gov/education/industry-guides/out-state-businesses-reporting-thresholds-

and-nexus Businesses operating outside WA State must register to report B&O tax and

collect/submit applicable sales tax, if the business meets any of the following thresholds in

the current or prior year:

• Has physical presence nexus in Washington.

• Has more than $100,000 in combined gross receipts sourced or attributed to

Washington.

• Is organized or commercially domiciled in Washington.

SUBCONTRACTING - No activities or services included as a part of this proposal may

be subcontracted to another organization, firm, or individual without the approval of

Clark County. Such intent to subcontract shall be clearly identified in the proposal. It is

understood that the contractor is held responsible for the satisfactory accomplishment

of the service or activities included in a subcontract.

VERBAL PROPOSALS - Verbal proposals will not be considered in making the award of

any contract as a result of this RFP.

WORKERS COMPENSATION INSURANCE – The contractor shall comply with R.C.W.

Title 51- with minimum coverage limits of $500,000 for each accident, or provide

evidence that State law does not require such coverage.

INDEPENDENT PRICE DETERMINATION - The prospective contractor guarantees that,

in connection with this proposal, the prices and/or cost data have been arrived at

FOR ALTERNATIVE FORMATS

Clark County ADA Office: V: 564-397-2322

ADA@clark.wa.gov

Request for Proposals

Table of Contents

PART I

PART II

PROPOSAL REQUIREMENTS

Section IA: General Information

1. Introduction

2. Background

3. Scope of Project

4. Project Funding

5. Title VI Statement

6. Timeline for Selection

7. Employment Verification

Section IB: Work Requirements

1. Required Services

2. County Performed Work

3. Deliverables and Schedule

4. Place of Performance

5. Period of Performance

6. Debarred / Suspended

7. Americans with Disabilities Act (ADA) Information

8. Public Disclosure

9. Insurance/Bond

10. Plan Holders List

PROPOSAL PREPARATION AND SUBMITTAL

Section IIA: Pre-Submittal Meeting/Clarification

1. Pre-Submittal Meeting

2. Proposal Clarification

PART III

Section IIB: Proposal Submission

1. Proposals Due

2. Proposal

Section IIC: Proposal Content

1. Cover Sheet

2. Project Team

3. Management Approach

4. Respondent’s Capabilities

5. Project Approach and Understanding

6. Proposed Cost

PROPOSAL EVALUATION & CONTRACT AWARD

Section IIIA: Proposal Review and Selection

1. Evaluation and Selection

2. Evaluation Criteria Scoring

Section IIIB: Contract Award

1. Consultant Selection

2. Contract Development

3. Award Review

4. Orientation/Kick-off Meeting

ATTACHMENTS

A: Proposal Cover Sheet

B: Letter of Interest

C: Certification Regarding Debarment, Suspension and Other Responsibility Matters Form

EXHIBITS

A. Exhibit A- Park Inventory

B. Exhibit B- Clark County GIS sample

Request for Proposal # 949

Facilities and Asset Condition Assessment Clark County Parks

Part I

Proposal Requirements

Section IA

1. Introduction

General Information

The purpose of the Request for Proposal (RFP) is to obtain, in a full and open competition,

proposals from the consultant community to perform an inventory and condition assessment

of park facilities and assets within the Clark County Parks system.

Clark County Parks and Nature is requesting externally created documentation of inventory

which interfaces with the current asset management system. In addition to the detailed

inventory, an assessment of expected cost of replacement, maintenance and other future

costs associated with the aging of park assets.

This is a qualifications-based selection process, do not submit costs with proposal.

Clark County, (WA) contracts with the Municipal Research and Service Center (MRSC) to

maintain our Consultant Rosters. To be eligible to participate in this public solicitation and the

resulting contract your business must be registered with the MRSC Rosters.

Failure to register may result in your proposal being marked non-responsive. Be sure to select

Clark County in your application. If you have questions about the registration process, contact

the MRSC Rosters at 206-436-3798 or https://mrscrosters.org/businesses/business-

membership/

If your company contact details are not on the Plan Holder List at

https://clark.wa.gov/internal-services/request-proposal-1

Attachment B, Letter of Interest must be submitted to participate in this RFP.

Proposers shall respond to all sections to be considered.

2. Background

Clark County Parks and Nature provides an interconnected system of parks, trails,

recreational facilities, agricultural land and natural areas that serve residents of Clark County,

Washington. The County is responsible for operating and maintaining 7,166 acres of

dedicated park land and 96 developed properties, including 13 regional parks, 14 community

parks, 49 neighborhood parks, 14 natural areas and six specialty properties.

Documenting all assets in such a diverse park system is a large undertaking, and the past

attempts were incomplete or have become outdated. In 2022-2023 Clark County Parks and

Nature completed an asset inventory for approximately 60% of the system, fewer items

received an evaluation of condition at that time. The County is seeking a comprehensive

assessment to support effective future maintenance and financial planning.

3. Scope of Project

A full inventory of facilities and assets within the Clark County Parks system will include the

following services and deliverables:

• Review of available documentation for each park. Review Clark County Parks prior

inventories, website information and other county resources.

• Finish inventory and condition analysis of existing facilities, parks, trails, parking

lots, other park assets and amenities within the Clark County Parks system.

• Update existing prioritization criteria utilized to develop major maintenance

project list.

Request for Proposal # 949

Facilities and Asset Condition Assessment Clark County Parks

• Estimated costs to be incurred by County to replace and maintain current assets:

Expected maintenance costs searchable by park, funding or asset type.

• Develop estimates of normal useful life for all asset types.

• Input information into Clark County’s asset maintenance software: Integrate

inventory into Cartegraph, an OpenGov tool, including geospatial data in the county’s

ArcGIS.

4. Project Funding

The project will be funded by the Clark County Parks General Fund and funds derived from the

Greater Clark Park District Mill Levee.

5. Title VI

Statement

Title VI Statement

Clark County, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78

Stat. 252, 42 U.S.C. §§ 2000d to 2000d‐4) and the Regulations, hereby notifies all bidders that

it will affirmatively ensure that any contract entered into pursuant to this advertisement,

disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in

response to this invitation and will not be discriminated against on the grounds of race, color, or

national origin in consideration for an award.

El Condado de Clark, de acuerdo con las disposiciones del Título VI de la Ley de Derechos

Civiles de 1964 (78 Stat. 252, 42 U.S.C. §§ 2000d a 2000d‐4) y el Reglamento, por la presente

notifica a todos los postores que se asegurará afirmativamente de que cualquier contrato

celebrado de conformidad con este anuncio, las empresas comerciales desfavorecidas tendrán

la oportunidad plena y justa de presentar ofertas en respuesta a esta invitación y no serán

discriminadas por motivos de raza, color u origen nacional en consideración a un laudo.

For questions regarding Clark County Public Works’ Title VI Program, or for interpretation or

translation services for non-English speakers, or otherwise making materials available in an

alternate format, contact Clark County Public Works’ Title VI Coordinator via email at CCPW-

TitleVI@clark.wa.gov or phone at 564-397-4944. Hearing/speech impaired may call the

Washington Relay Center at 711.

La políza del condado de Clark es garantizar que ninguna persona por motivos de raza, color,

origen nacional o sexo según lo dispuesto en el Title VI of the Civil Rights Act de 1964, según

enmendada, sea excluida por participar en, ser negado los beneficios de, o ser discriminado

por cualquier programa o actividad patrocinada por el condado. Para preguntas relacionadas

con el programa de Title VI de Obras Públicas del condado de Clark, o para servicios de

interpretación o traducción para personas que no hablan inglés. O para que los materiales

estén disponibles en un formato alternativo, comuníquese con el coordinador del Title VI de

Obras Públicas del condado de Clark por correo electrónico a CCPW-TitleVI@clark.wa.gov o

por teléfono a 564-397-4944. Las personas con problemas de audición / habla pueden llamar

a Washington Relay Center al 711.

Политика округа Кларк заключается в том, что никого нельзя отстранять от

участия, лишать льгот или подвергать дискриминации по признаку расовой

принадлежности, цвета кожи и национального происхождения в рамках любой

деятельности округа Кларк, как это предусмотрено разделом VI Закона о гражданских

правах 1964 г. и сопутствующими законами. Эта политика распространяется на всю

деятельность округа Кларк, в том числе на его подрядчиков и всех, кто действует от имени

округа Кларк. Эта политика также распространяется на деятельность любого

департамента или учреждения, которому округ Кларк предоставляет федеральную

финансовую помощь. Федеральная финансовая помощь включает в себя гранты,

обучение, использование оборудования, передачу избыточного имущества и другую

помощь.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

FACILITIES and ASSET CONDITION ASSESSMENT CLARK COUNTY PARKS

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