Homeless, Housing, Assistance and Prevention Round 5 (HHAP-5)

LAKE COUNTY REQUEST FOR PROPOSAL
March 9, 2026
ANNOUNCEMENT:
The Lake County Continuum of Care (LCCoC) and Lake County Behavioral Health Services
(LCBHS) are pleased to announce up to $370,000 in funding through the Homeless, Housing,
Assistance and Prevention Round 5 (HHAP-5) grant program for interim housing in the Clearlake
and SouthShore area.
* South Shore Shelter - $370,000
The deadline for applications is April 13, 2026, by 5:00 PM.
Non-discrimination Statement:
The sponsor will not deny the benefits of this grant from or discriminate against any person based on
race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical
condition, genetic information, marital status, sex, gender, gender identity, gender expression, age,
sexual orientation, or military and veteran status, nor shall they discriminate unlawfully against any
employee or applicant for employment because of race, religious creed, color, national origin,
ancestry, physical disability, mental disability, medical condition, genetic information, marital status,
sex, gender, gender identity, gender expression, age, sexual orientation, or military and veteran
status. The sponsor shall ensure that the evaluation and treatment of employees and applicants for
employment are free of such discrimination. The sponsor will comply with the provisions of the Fair
Employment and Housing Act (Gov. Code 12900 et seq.), the regulations promulgated thereunder
(Cal. Code Regs., tit. 2, 11000 et seq.), the provisions of Article 9.5, Chapter 1, Part 1, Division 3,
Title 2 of the Government Code (Gov. Code 11135-11139.5), and the regulations or standards
adopted by the awarding state agency to implement such article. Sponsor shall permit access by
representatives of the Department of Fair Employment and Housing and the awarding state agency
upon reasonable notice at any time during the normal business hours, but in no case, less than 24
hours' notice, to such of its books, records, accounts, and all other sources of information and its
facilities as said Department or Agency shall require to ascertain compliance with this clause.
Sponsor shall give written notice of their obligations under this clause to labor organizations with
which they have a collective bargaining or other agreement. (See Cal. Code Regs., tit. 2, 11105.)
Local Scoring Rubric Criteria can be found on the Lake County Continuum of Care website:
Scoring Rubric | Lccoc (lakecoc.org)
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TABLE OF CONTENTS
1. Project Overview PG. 3
2. Eligible Subrecipients PG. 4
3. Eligible Activities Details PG. 4
4. Requirements PG. 5-7
5. Conflict of Interest PG. 7
6. Application Proposal PG. 7-10
7. Q and A Session PG. 11
8. Application Deadline PG. 11
9. Grant Application Interview PG. 11
10. Project Selection Process PG. 11-12
11. Timeline PG. 12
12. Terms and Conditions PG. 13-15
Lake County Continuum of Care Engagement Statement
Our mission is to align programs and resources to facilitate solutions to end our community members
living unsheltered in our community. Through cross-sectional partnerships and shared resources, our
team of dedicated organizations and individuals have a bold goal-to end living unhoused in Lake
County.
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1. Project Overview
Current Need: Housing instability remains a persistent and urgent issue in our community. The LCCoC
recognizes the ongoing need to provide housing services to individuals and families who are unhoused
or at risk of becoming unhoused, with the goal of attaining and sustaining safe, stable housing. We are
committed to prioritizing our most vulnerable residents through LCCoC's Coordinated Entry System
(CES) and other innovative approaches dedicated to providing sheltering support in the Clearlake and
SouthShore areas.
We recognize that organizations are uniquely positioned to design innovative, responsive solutions.
Through this Request for Proposals (RFP), we are seeking creative housing service models that accept
referrals through the Lake County Community Hub (HUB), which is the LCCoC's CES, and
demonstrate measurable outcomes of exits to permanent housing. Applicants are expected to
incorporate braided funding strategies within their proposals, leveraging multiple funding sources to
strengthen sustainability, maximize resources, and expand community impact.
Funding: Homeless Housing, Assistance and Prevention (HHAP) grant funds are administered by the
California Department of Housing and Community Development (HCD) and allocated to California
counties and Continuums of Care to assist persons experiencing an unhoused situation as part of the
State's broader efforts to address being unhoused and expand housing solutions. These funds will
support programs that provide interim housing to assist unhoused community members in successful
exits to and maintaining permanent housing. LCBHS, as the Administrative Entity (AE) for the LCCoC,
will receive applications, administer awards, and oversee required state reporting. All applicants must
include a detailed budget that reflects multiple, distinct funding streams to support program operations.
Housing Services: The LCCoC recognizes the significant barriers individuals and families face in
securing housing and is committed to supporting interventions that help participants quickly exit
unhoused situations and return to permanent housing. We are seeking creative, collaborative programs
that incorporate strong community partnerships and braided funding to shelter, stabilize, and transition
our most vulnerable residents into permanent housing.
Coordinated Entry System: The purpose of CES is to ensure that all individuals experiencing a
housing crisis have fair and equitable access to housing resources and services. Through standardized
tools and practices, CES identifies, assesses, and connects participants to appropriate housing
interventions based on their strengths and needs. Operating under a system-wide Housing First
approach with no barriers to entry, CES prioritizes individuals and families with the most severe service
needs and coordinates limited housing resources to maximize impact.
Local applicants must submit their proposals to Good Grants no later than 11:59 pm on April 13,
2026, by 5:00 PM. Applications meeting the minimum qualifications will be asked to attend an
interview on April 21, 2026, to answer clarifying questions from the Grant Selection Committee,
which comprises general members of the LCCoC. Funding recommendations shall be made by the
Grant Selection Committee and forwarded to the LCCoC Executive Board for approval. Any remaining
funds not requested shall be redistributed to the LCCoC to maximize Lake County's allocations.
The contracting process, leading to funding disbursement, will begin immediately after an applicant
receives an award letter.
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The contract term will be through June 30, 2029, and is dependent upon state grant funding at this
time.
* All proposals will be reviewed for compliance with the terms of this RFP and the parameters of
HHAP grant funding. Potential applicants are invited to attend a Question-and-Answer session
on March 25, 2026. Please seek technical assistance regarding potential proposals at the Q&A
session.
* The applicant's proposal and interview are scored separately, but they make the final score
together. Both the Proposal and Interview require a score of 80% to be eligible for
recommendation to the Executive Board.
2. ELIGIBLE SUBRECIPIENTS
HHAP funds are distributed locally through the Lake County Continuum of Care (LCCoC),
respectively, to subrecipients. The LCCoC strongly encourages first-time applicants,
agencies serving underserved populations, and agencies serving special needs
populations to apply for CoC funding. Scoring support documents are available on the LCCoC
website: Scoring Rubric | Lccoc (lakecoc.org)
A subrecipient can include:
* a unit of local government, including a housing authority,
* a registered 501(C)3 non-profit organization,
* or a state or federally recognized tribal entity.
3. ELIGIBLE ACTIVITIES DETAILS
HHAP funding is to be used for shelter operation expenses. Funding will be used for reasonable
expenses, including staffing, food, utilities, supplies, insurance, and other costs associated with
operating emergency shelters. Please describe in a budget narrative how they will be utilized.
Subrecipients will also be expected to coordinate with community service providers to assist residents
in accessing benefits, obtaining employment services, improving behavioral and physical health and
wellness, and ultimately securing permanent housing. This will include, with LCCoC assistance, formal
Memorandums of Understanding (MOUs).
Applicants will describe a plan for how the proposed activities/services will help residents progress into
recovery and permanent housing.
Subrecipients must provide eligible activities in a manner consistent with the Housing First
practices described in California Code of Regulations, title 25, section 8409, subdivision (b)(1)-(6).
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Subrecipients allocated funds for eligible activities that provide permanent housing shall
incorporate the core components of Housing First, as provided in Section 8255, subdivision (b) of
the Welfare and Institutions Code. Under the Housing First model, services are offered as needed
and requested voluntarily, and housing is not contingent on participation in services.
.
All applications must describe how the outlined activities align with Housing First by reviewing
the project using the Housing First Assessment Tool.
All activities must be conducted within the relevant LCCoC geographic area of Lake County.
4. REQUIREMENTS
The applicant will be responsible for obtaining proper insurance, fire, and city inspections (if applicable),
and any other requirements for a particular placement.
Subrecipients MUST actively participate in the local Coordinated Entry System (CES) and
Homeless Management Information System (HMIS).
CES is an important process through which people experiencing or at risk of becoming unhoused
can access the crisis response system in a streamlined way, have their strengths and needs
quickly assessed, and rapidly connect to appropriate, tailored housing and mainstream services
within the community or designated region.
HMIS is a local information technology system used to collect client-level data and provide data on
housing and services for unhoused individuals and families and persons at risk of being
unhoused. Such software applications record and store client-level information on the
characteristics and service needs of unhoused people. Each subrecipient MUST enter client data
into HMIS.
Such data should include requirements for HUD, the State of California, and the LCCoC
performance measures, which include:
a) The number of people served.
b) The number of unhoused people enrolled in the project.
c) The number of people accessing services who are unhoused for the first time.
d) The number of shelter beds.
e) The average length of time spent unhoused before entry into the program or project.
f) The number of unhoused people exiting the program or project to permanent housing.
g) The number of people who return to an unhoused situation after exiting the program or project.
h) The number of households expected to increase their monthly benefits, cash, and non-cash
income.
i) The number of successful placements from Street Outreach.
j) The number of people receiving services during the annual Housing Inventory Count
(HIC).
k) The number of persons served who are expected to retain permanent housing.
l) The percentage of destination error rate in HMIS.
m) The percentage of unduplicated persons in HMIS.
n) The percentage of overrepresented unhoused persons receiving services.
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Technical assistance and software licensing will be offered through the LCCoC.
Quarterly Reports:
Subrecipients will be required to submit quarterly reports to the LCCoC AE, including:
* Expenditures made within the quarter.
* Activities are done within the quarter.
* HMIS Client Data input within the quarter
LCCoC and County may request additional information, as needed, to meet other applicable
reporting or audits.
LCCoC and County will monitor the expenditures and activities of Subrecipients as they deem
necessary, including conducting a review prior to the obligation of funds to ensure compliance with
program requirements. As a result, LCCoC and County may stop payment or request the
repayment of funds from a Subrecipient or pursue any other remedies available to it by law for
failure to comply with program requirements. After a contract has expired, any funds not
expended for eligible activities shall revert and must be remitted back to LCCoC and County.
Additional requirements:
Develop braided funding planning and partnerships with other community organizations and
healthcare organizations for a whole system of care approach for residents, including utilizing
the Lake County Community HUB.
Ensure that the expenditure of funds is consistent with the requirements of the HHAP grants.
Additionally, the standards of the following must be met: Recordkeeping and reporting
requirements at 24 CFR 576.500(a); Affirmative Outreach at 24 CFR 576.407(b);
Communications at 24 CFR 8.6; Duplication of Benefits at Section III.F.10 of Notice CPD-21-08, 24
CFR 576.500(a), and 2 CFR 200.403; Confidentiality at 24 CFR 576.500(x); Equal Access at 24
CFR part 5, Subpart A; Prohibition against involuntary family separation 24 CFR 576.102(b),
protections described in the Violence Against Women Act (WAWA) under 24 CFR Section 5,
subpart L.
LCCoC and County to monitor the expenditures and activities of Subrecipients; therefore,
subrecipients will make records available as well as allow for site inspections to ensure standards
as outlined in 24 CFR 576.403(b) are being followed.
Applicant has a current Security and Privacy Policy and a Code of Conduct, both of which have been
made available to all staff. Applicant has a current Grievance Policy that has been made available to
program participants and applicable staff.
Applicant has developed a housing assessment and housing stability plan for participants.
Become a member of the Lake County Continuum of Care and participate in the HMIS/CES Committee
and/or Housing Navigation. Applicant will participate in Case Conferencing.
Housing First: All covered activities must comply with the Housing First requirements and
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expectations of the State of California. "Housing First is guided by the belief that people need
basic necessities like food and a place to live before attending to anything less critical,
such as getting a job, budgeting properly, or attending to substance use issues.
Additionally, Housing First is based on the understanding that client choice is valuable in
housing selection and supportive service participation, and that exercising that choice is
likely to make a client more successful in remaining housed and improving their life." -
HCDs Housing First Policy.
Subrecipients must provide eligible activities in a manner consistent with the Housing First
practices described in California Code of Regulations, title 25, section 8409, subdivision
(b)(1)-(6). Subrecipients allocated funds for eligible activities that provide permanent
housing shall incorporate the core components of Housing First, as provided in Section
8255, subdivision (b) of the Welfare and Institutions Code. Under the Housing First model,
services are offered as needed and requested voluntarily, and housing is not contingent on
service participation.
In many communities, unhoused households are disproportionately experienced by race and
other protected classes, including disability status. Additionally, the Centers for Disease Control
and Prevention is also reporting disproportionate impacts by race and ethnicity for COVID-19
hospitalization and death, specifically Black, Indigenous, and Hispanic/Latinx persons.
Therefore, it is important to incorporate equity and accessibility considerations into the
proposed projects to address racial and systemic inequities and equitably distribute resources
within the target population.
5. CONFLICT OF INTEREST
The Applicant must disclose, as part of the proposal, any potential conflicts of interest that may
arise from the award of the Contract or the services provided under the Contract. The LCCoC
Conflict of Interest policy is available on the CoC website HERE.
Except as otherwise disclosed in the proposal, the Applicant affirms that to the best of its
knowledge, there exists no actual or potential conflict between the Applicant, the Applicant's
project manager(s), or its family's business or financial interests ("Interests") and the
services provided under the Contract. In the event of any change in either Interests or the
services provided under the Contract, the Applicant will inform LCCoC and County
regarding possible conflicts of interest, which may arise as a result of such change, and
agrees that all conflicts shall be resolved to the LCCoC and County's satisfaction, or the
Applicant may be disqualified from consideration under this RFP.
As used in this Section, "conflict of interest" shall include, but not be limited to, the
following:
* Giving or offering gratuity, kickback, money, gift, or anything of value to an LCCoC or
County official, officer, or employee with the intent of receiving a contract from LCCoC or
County, or favorable treatment under a contract.
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* Having or acquiring at any point during the RFP process or the term of the Contract, any
contractual, financial, business, or other interest, direct or indirect, that would conflict in
any manner or degree with Applicant's performance of its duties and responsibilities to
LCCoC and County under the Contract or otherwise create the appearance of
impropriety concerning the award or performance of the Contract; or,
Currently in possession of or accepting during the RFP process or the term of the Contract,
anything of value based on an understanding that the actions of the Applicant or its
affiliates or Interests on behalf of LCCoC and County will be influenced.
6. APPLICATION PROPOSAL
The proposal must be submitted to the Good Grants platform and can be found HERE. The
Registration Process Instructions can be found on the CoC website under Funding Application.
The application will consist of the following sections with specific discussion prompts, with a
character cap on each discussion point:
* Project Information
o Executive Summary
o Project Need
* Project Action Plan
* Key Activities
* Equity
o Data-Informed, Equitable Performance
* Staffing/Procedure
o Evidence-Based Practices
o Experience
o Staffing
* Budget/Costs
o Budget Narrative
o Braided Funding
o Indirect Costs
o Administrative Costs
* Appendix
o Letter of Intent from the applicant governing/advisory board (Required)
o Documentation of verifiable 501 (C)3 nonprofit organization status, a local
government, including a housing authority, or a state or federally recognized
tribal entity. (Required)
o Disclosure of all litigation and/or criminal investigation or proceedings
involving the Applicant and any claim or allegations of fraud or breach of
contract against Applicant by a governmental or public entity arising out of
their business dealings with governmental or public entities. (Required)
o Signed LCCoC Conflict of Interest Policy. (Required)
o Finance statement of income, expenses, balance sheet, and cash flow.
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(Required)
o Organizational chart and resume. (Required)
o Policy and Procedures related to Congregate Shelter and/or Safety Protocols
for the program. (Required)
o Budget Table. (Required)
o Housing First Assessment Tool. (Required)
o ESG Checklist. (Required)
o Past Performance report, summary, or measure.
The proposal shall include the following as a minimum:
1. Executive Summary: Give an overview of the entire project design and scope of
services, describing its most essential elements and project needs. Include
information on the project's population, barriers, and the severity of need. Include
data elements of past or current performance, permanent housing exits to permanent
housing, income, percentages on unduplicated persons served, duplication of
benefits, and potential data errors. The summary should present the Service
Provider's basic scope of services, objectives, and intended project outcomes
through quantifiable goals. It should summarize how the proposal meets the RFP
requirements, why the Service Provider is best qualified to perform the required
work, and how the project will address the severity of needs and vulnerabilities
experienced by the intended population.
First-time applicants will need to provide detailed plans for how they expect to
meet project requirements and performance measures. Examples include, but
are not limited to, documents with action plans, milestones, and the team
members who will assist with successful execution.
Guidance for a detailed forecasted Action Plan for the new project is available
on the LCCoC website, Grant Selection Working Group | Lccoc (lakecoc.org),
under "Grant Selection Documents."
Executive Summary MUST describe how the activities outlined in the proposal
provide immediate emergency assistance to people experiencing an unhoused or
at imminent risk of becoming unhoused, and that those uses are aligned with
California's Housing First policy.
2. Project Action Plan: A detailed description of the project showing which evidence-
based action plan for the services, how the plan will be based upon, and the Service
Provider's understanding of the project requirements and challenges. Give an
overview of how the project will meet the expectations of the Housing First
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Assessment Tool requirements, and collaborate with the Lake County Community
HUB and Lake County Continuum of Care Coordinated Entry programs. Fill out a
minimum of the core elements section of the Housing First Applicant has developed
writing policies and procedures for programs offered to persons experiencing or at risk
of becoming unhoused, which includes client eligibility criteria and strategies to
objectively measure the project's successes.
3. Key activities: Please describe key activities and how they align with Housing First
and the project's expectations of meeting the requirements of Housing First. Include
how services will assist community members who are unhoused or at imminent risk of
being unhoused, and that those uses are aligned with Housing First and will reduce
the number of people experiencing an unhoused situation, returns to being unhoused,
and the average length of time being unhoused. Describe your intake process, how
you will report on performance measures, and using HMIS and CES. Include
information on how your agency expects to use the Coordinated Entry System for
Housing Problem Solving, referrals, and client case conferencing. Describe the
process of providing services that lead to permanent housing.
4. Equity: Describe how the project's efforts will address inequities and promote culturally
inclusive services, outreach action plan, accessibility, and anticipated barriers for the
target population. Include any disproportionate local impacts on unhoused community
members from underserved communities and explain how the project will provide
culturally sensitive services. Support this with evidence of the strategies' effectiveness,
including data trends, policies, training, community engagement, and collaborative
efforts with providers and community partners. Describe your organization's strategies
to address inequities and processes to overcome barriers for the underserved
populations to meet equitable outcomes, and your anticipated percentages for numbers
served, including underrepresented populations.
5. Performance Measures: Describe in detail the performance measures targets. Give a
numerical value to each performance measure. Additional performance measures
may be added, but at a minimum, the following performance measures must be
included:
a) Total number served and plan on how to meet the total number served.
b) Total number of entries into the project through Street Outreach efforts includes specialized
outreach to underserved populations (i.e., being an Access Point, participating in the PIT Count,
and transportation).
c) Total Households exits into permanent housing.
d) Total number of shelter beds.
e) Total length of time in the project before entry into a permanent housing program or project.
f) Total number of persons returning to being unhoused.
g) Total number of households expected to increase their monthly income.
h) Total percentage of the number of people participating in the annual Housing Inventory Count
i) The anticipated percentage of unduplicated persons in HMIS.
j) Total anticipated percentage of errors in HMIS and CES.
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