RFP #061-2026
CITY OF SPRINGFIELD, MISSOURI
DIVISION OF PURCHASES
Todd Cox, Buyer
City of Springfield
Division of Purchases
218 E. Central
Springfield, MO 65802
Date Issued: Tuesday, March 10, 2026
Buyer’s Email: tcox@springfieldmo.gov@springfieldmo.gov
Telephone Number: 417-864-1708
REQUEST FOR PROPOSAL #061-2026
TITLE-SIGNATURE PAGE
The City of Springfield will accept electronically submitted proposals through its’ e-bidding service provider, Euna OpenBids (formerly DemandStar),
from qualified persons or firms interested in providing the following:
NEIGHBORHOOD PLANS
PROPOSALS MUST BE UPLOADED INTO THE EUNA OPENBIDS (FORMERLY DEMANDSTAR) E-BIDDING SYSTEM PRIOR TO
3:00 P.M. (CST) ON WEDNESDAY, APRIL 8, 2026. Proposals will be opened by the Buyer listed above. Only the names of Offerors will be
read aloud publicly at the specified proposal opening date and time via teleconference. To participate, dial (978) 990-5387, then enter access code
322594.
• Proposals shall be submitted on the forms provided and may be manually, electronically, or digitally signed by the individual authorized to
legally bind the company. Offeror must complete, execute, and submit all Pages identified with “RETURN THIS PAGE” of this RFP document
to be deemed responsive and considered for award. Failure to do so shall render your proposal non-responsive.
• Proposals received after the opening date and time shall not be considered.
• The attached Terms and Conditions shall become part of any contract resulting from this request for proposal.
• The cutoff for any questions pertaining to this RFP is Tuesday, March 31, 2026, at 3:00 P.M. (CST). Any questions shall be submitted in
writing to the buyer identified above.
• HAND DELIVERED, FAXED, OR EMAILED PROPOSALS WILL NOT BE ACCEPTED.
A pre-proposal conference is scheduled for Tuesday, March 17, 2026, at 10:00 A.M. (CST). The pre-proposal conference shall be conducted via
videoconference. To participate email the Buyer, Todd Cox, at tcox@springfieldmo.gov for the link and password. All interested Offerors are
encouraged to participate.
The undersigned certifies that they have the authority to bind the Offeror in a contract to supply the service or commodity in accordance with all terms and
conditions contained herein. Please type or print the information below.
Offerors are REQUIRED to complete, sign, and return this form with their submittal.
NOTE: All businesses doing business in the State of MO should be registered with the Missouri Secretary of State. Upon MO registration, a charter
number is issued and should be identified below. If your business is exempt, the exemption number should be referenced below, in lieu of a charter
number.
Company Name
Authorized Person (Print)
Address
City/State/Zip
Telephone #
Email Address
Revised: BC: 02/04/2026
Reviewed by Law: 03/06/2024
Signature
Title
Fax #
Date
Tax ID #
State of Missouri Charter Number or Exemption Number
Page 1 of 44
RETURN THIS PAGE
LEGAL NOTICE:
REQUEST FOR PROPOSAL #061-2026
RFP #061-2026
The City of Springfield will electronically accept submitted proposals through its’ e-bidding service provider, Euna OpenBids (formerly
DemandStar) from qualified persons or firms interested in providing the following: NEIGHBORHOOD PLANS
VENDOR NOTE 1: To register with Euna OpenBids (formerly DemandStar) go to: https://www.demandstar.com/registration
VENDOR NOTE 2: For information on how to navigate Euna OpenBids (formally DemandStar) go to:
https://network.demandstar.com/agency-support-2/
VENDOR NOTE 3: If you have issues registering or uploading a proposal, please contact Euna OpenBids (formerly DemandStar) toll-
free at (866) 273-1863. Euna OpenBids (formerly DemandStar) office hours are 8:00 A.M. to 7:00 P.M. Central Time, Monday through
Friday. You can also contact the Division of Purchases at (417) 864-1620 or the Buyer stated on the Title-Signature Page of this
solicitation document between the hours of 8:00 A.M. to 5:00 P.M. Central Time, Monday through Friday.
It is strongly recommended that Offerors register with Euna OpenBids (formerly DemandStar) as soon as possible to ensure your ability
to provide a response to this solicitation by the due date and time.
Proposals must be received electronically in the City’s e-bidding service provider Euna OpenBids (formerly DemandStar) by 3:00 P.M. (CST),
WEDNESDAY, APRIL 8, 2026. Proposals will be read aloud publicly at the specified opening date and time via teleconference. To
participate, dial (978) 990-5387. Then, enter access code 322594.
Proposal documents and any addendums are available via the following methods:
1. By accessing the City’s e-bidding service, Euna OpenBids (formerly DemandStar):
https://www.demandstar.com/supplier/bids/agency_inc/bid_list.asp?f=search&mi=548029
2. By accessing the Division of Purchases’ webpage: https://www.springfieldmo.gov/bids.aspx
A pre-proposal conference is scheduled for Tuesday, March 17, 2026, at 10:00 A.M. (CST). The pre-proposal conference shall be conducted via
videoconference. To participate email the Buyer, Todd Cox, tcox@springfieldmo.gov for the link and password. All interested Offerors are
encouraged to participate.
For any contract for services greater than $5,000, the successful Offeror shall comply with § 285.530, RSMo., as amended, and (1)
provide by sworn affidavit affirmation that it does not knowingly employ any person who is an unauthorized alien and (2) provide
documentation affirming its enrollment and participation in a federal work authorization program with respect to the employees
working in connection with this contract. The required documentation affirming enrollment must be from the federal work
authorization program provider. A letter from the Service Provider reciting compliance is not sufficient. A signed and notarized Work
Authorization Affidavit and the Electronic Signature Page from the E-Verify program shall be provided prior to the issuance of a contract.
The City is committed to providing opportunities to DBE, MBE, and WBE prime, general, and subcontractors and encourages such
business enterprises to submit responses.
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
Page 2 of 44
Cover Title-Signature Page
Legal Notice
Table of Contents
TABLE OF CONTENTS
Description of Project and Services Required
1.0 Introduction/Purpose/Background
2.0 Scope of Services
3.0 City Provided Services
4.0 Additional Agreements
5.0 Timeline for RFP Process and Project Completion
PART I
PART II
Standard Instructions to Offerors and Conditions of Request for Proposal
1.0 Preparation of Proposals
2.0 Submission of Proposals
3.0 Legal Name and Signature
4.0 Modifications, Corrections, or Withdrawal of Proposals
5.0 Clarification and Addenda
6.0 Responsive and Responsible Offeror
7.0 Reserved Rights
8.0 The Right to Audit
9.0 Right to Protest
10.0 Ethical Standards
11.0 Applicable Law
12.0 Jurisdiction
13.0 Collusion
14.0 Conflict
15.0 Debarment and Suspension Status
16.0 RFP Forms
17.0 Payment Terms
18.0 Regulations
19.0 Proposal Opening
20.0 Request for Additional Information
21.0 Contract Documents
22.0 Ownership of Documents
23.0 Confidentiality of Documents
24.0 Equal Opportunity Clause
25.0 Business License
26.0 Nonresident/Foreign Contractors
27.0 Certificate of Compliance with Section 34.600 RSMo., et seq. (Anti-Discrimination Against Israel Act)
28.0 Local Preference
Format, Content, and Submission of Proposals
1.0 Forms and Attachments
2.0 Proposal Due Date
3.0 Addenda
4.0 Selection Process
5.0 Awards
6.0 Budgetary Constraints
7.0 Order of Precedence
8.0 Affidavit for Service Contracts
9.0 Open Competition
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
PART III
Page 3 of 44
RFP #061-2026
10.0 Additional Purchases by Other Public Entities
11.0 Work Authorization Affidavit and E-Verify
12.0 Insurance Requirements
13.0 Compliance
14.0 Sample Contract
15.0 Questions Regarding Specifications or Proposal Process
16.0 Criteria for Award
Enclosure I, Proposal Ranking Score Sheet
Enclosure II, Interview Ranking Score Sheet
Enclosure III, Table of Contents for Submittal
Form No. 1: Provider Profile
Form No.2: Key Outside Consultants
Form No. 3: List of References and Experience
Form No. 4: Personnel Qualifications
Form No. 5: Project Approach Narrative
Form No. 6A: Itemized Pricing Form
Form No. 6B: Total Cost
Form No. 7 Affidavit of Compliance
Form No. 8 Certification Regarding Potential Conflicts of Interest
Form No. 9 Certification of Compliance with Section 34.600 RSMo., et. seq.
Form No. 10 Statement of “No Proposal”
Insurance Requirements
Standard Terms and Conditions
PART IV
PART V
RFP #061-2026
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
Page 4 of 44
PART I
DESCRIPTION OF PROJECT AND SERVICES REQUIRED
RFP #061-2026
1.0 INTRODUCTION/PURPOSE/BACKGROUND:
The City of Springfield is seeking proposals from qualified firms to assist in producing Neighborhood Plans for the City’s registered
neighborhood associations. The intent is to:
• Analyze current development patterns.
• Identify opportunities for and develop a strategy to guide and promote future development.
• Identify improvement projects within the neighborhoods.
These plans will be concise, targeted plans at the neighborhood level that support and implement the overall vision and goals of
Forward SGF the City’s Comprehensive Plan through an efficient and streamlined planning process.
1.1 PURPOSE
1.1.1 Priorities in each neighborhood will vary, but fundamental planning components inherent to each neighborhood
should be vetted with residents during the development of plans, such as:
1.1.1.1 Assets and locations of neighborhood value that should be targeted for protection and preservation.
1.1.1.2 Areas and issues that create stress and friction with residents.
1.1.1.3 Preferred redevelopment areas and locations where housing and services can be expanded.
1.1.1.4 Strategies to increase access and connections to commercial services and amenities.
1.1.1.5 Identification of capital investment and infrastructure priorities.
1.1.1.6 Strategies to expand and market neighborhood identity and value.
1.1.1.7 Strategies to create and grow a neighborhood organization, increase activism and betterment, and
promote the concept of “Neighboring” to build relationships and keep neighborhoods strong.
1.1.2 These components are essential to shaping neighborhood-specific strategies that are aligned with resident values
and needs while ensuring consistency with the broader goals of the Forward SGF Comprehensive Plan.
1.1.3
For the purposes of this project, the City will organize the twenty-four (24) registered neighborhoods into six (6)
planning groups, each consisting of four geographically adjacent neighborhoods. This grouping structure is
intended to enhance efficiency in stakeholder engagement, including meeting coordination, information
gathering, and collaborative planning. Aligning proximate neighborhoods will facilitate more effective discussion
of shared needs and will support the development of coordinated improvement strategies for issues that extend
across multiple neighborhood boundaries.
1.2 BACKGROUND
1.2.1
The City of Springfield is located in central Greene County, at the intersections of Interstate Highway 44 and U.S.
Highways 60 & 65. With a population of 170,596, Springfield is the largest city in the Ozarks region, with a total
population of 475,220 for the Metropolitan Statistical Area. St. Louis, Kansas City and Tulsa are all approximately
three (3) hours away by car, so Springfield is a hub for education, medical services, and retail shopping for the
region.
Revised: 02/04/2026
Reviewed by Law: 03/06/2024
Page 5 of 44
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
