Accessible Pedestrian Signals (APS)

Invitation to Bid (ITB)
# 274-2026-20-JEJ
Title: Accessible Pedestrian Signal (APS)
Notice is hereby given that the City of Raleigh, North Carolina is seeking sealed bids for
Accessible Pedestrian Signals (APS). This contract is a one-time purchase.
BIDS WILL BE ACCEPTED UNITL 2:00 PM (EDT), Thursday, March 26th, 2026.
Bids should be addressed to:
City of Raleigh
Finance Dept - Procurement Division
Attn: Eric Johnson -
Hand-Deliver to: 222 W. Hargett Street, 5th Floor, Ste. 502, Raleigh, NC 27601
or
Mail to: PO Box 590, Raleigh, NC 27602-0590
The responsibility for submitting a response to this ITB at the City of Raleigh, Procurement
Division on or before the stipulated time and date will be solely and strictly the responsibility of
the bidder. Any proposals received after stipulated time and date will not be accepted, nor opened,
and will be returned. The time stamp located in the Procurement Division shall be the official
time of receipt.
(v 07.10.23)

BID RESPONSE FORM
Bid No.: 274-2026-20-JEJ
Bid Title: Accessible Pedestrian Signal (APS)
Pursuant to General Statutes of North Carolina, Section 143-129, as amended, sealed bids are invited and, subject to the
conditions herein, will be received by the City of Raleigh Procurement Division. The sealed bids will be publicly opened
for furnishing the apparatus, supplies, materials equipment and/or repair work and services as described herein.
In compliance with this Invitation for Bids, and subject to all the conditions thereof, the undersigned Supplier offers and
agrees, if this bid be accepted, to furnish and deliver any or all items upon which prices are bid, at the prices set opposite
each item within the time specified herein. By executing this bid, the undersigned Supplier certifies that this bid is submitted
competitively and without collusion. Furthermore, by executing this bid, the undersigned certifies to the best of Supplier's
knowledge and belief, that it and its principals are not presently debarred, suspended, proposed for debarment, declared
ineligible or voluntarily excluded from covered transactions by any Federal or State department or agency.
Failure to execute/sign bid prior to submittal shall render the bid invalid, and it WILL BE DEEMED NON-
RESPONSIVE and WILL BE REJECTED. Late bids cannot be accepted.
SUPPLIER NAME:
STREET ADDRESS:
CITY & STATE: STATE: ZIP CODE:
PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF SUPPLIER:
SUPPLIER'S AUTHORIZED SIGNATURE: DATE:
CONTACT NAME (if different from above):
EMAIL ADDRESS: TELEPHONE NUMBER:
OFFER VALID FOR AT LEAST 90 DAYS FROM DATE OF BID
OPENING ACCEPTANCE OF BID
If any or all parts of this bid are accepted by the City of Raleigh, this document and all provisions of this Invitation to Bid
along with the Supplier's bid response shall then constitute the written agreement between the parties.

CITY OF RALEIGH
NON-DISCRIMINATION ASSURANCES
To the extent permitted by North Carolina law, the parties hereto for themselves, their agents, officials, employees
and servants agree not to discriminate in any manner on the basis of race, color, creed, national origin, sex, age,
handicap, or sexual orientation with reference to the subject matter of this Contract. The parties further agree, to
the extent permitted by law, to conform with the provisions and intent of City of Raleigh Ordinance 1969-889, as
amended. This provision is hereby incorporated into this Contract for the benefit of the City of Raleigh and its
residents, and may be enforced by action for specific performance, injunctive relief, or other remedy as provided
by law. This provision shall be binding on the successors and assigns of the parties with reference to the subject
matter of this Contract.
SIGNATURE: __________________________________________
(President/Authorized Officer)
TITLE:
DATE:

Bid No: 274-2026-20-JEJ Accessible Pedestrian Signal (APS)
CITY OF RALEIGH INSTRUCTIONS TO BIDDERS
Carefully review all provisions and attachments of this document prior to completion. Each bid constitutes an offer and may not be
withdrawn except as provided herein.
1. PURPOSE:
The purpose of this document is to provide general and specific information for the use by suppliers in submitting a
bid to supply the City of Raleigh with apparatus, supplies, material and equipment, and /or services listed above. All
bids and contracts are governed by City policy, and /or by Section 143-129 of the North Carolina General Statutes.
2. BID CONTACT:
Any and all questions, concerns, or request for additional information shall be directed to the City of Raleigh, Procurement Division
to the attention of the Bid Agent as indicated below:
Bid Agent: Eric Johnson
Procurement Analyst
Email: Eric.Johnson@raleighnc.gov
3. BID SCHEDULE:
Listed below are the dates and times by which stated actions must be taken or completed. The City may determine, in its sole
discretion, that it is necessary to change any of these dates and times. All listed times are Eastern Standard Times.
Action Time Date
Bid issued NA March 10, 2026
Pre-Bid Conference NA NA
Deadline for Questions 12:00 p.m. March 17, 2026
Bids Due 2:00 p.m. March 26, 2026
Anticipated Award March 31, 2026
4. PRE-BID CONFERENCE:
If a pre-bid meeting is scheduled, the pre-bid meeting will be held at the time and place as stated
above to discuss the specifications. Attendance at the pre-bid meeting is not mandatory for
submitting a bid; however, it is highly encouraged.
Questions or information needed for clarification may be emailed prior to the pre-bid meeting to the Bid Agent as
indicated in Section 2 above or presented in writing at the pre-bid meeting. All items of concern will be discussed at the
pre-bid meeting. Any changes to the specifications will be made in the form of an addendum and posted to the North
Carolina electronic Vendor Portal (eVP) website: https://evp.nc.gov/
.
5. BIDDER QUESTIONS:
The City is not liable for interpretations/misinterpretations or other errors or omissions made by the Bidder in responding to this bid.
The Bidder shall examine this bid to determine if the City's requirements and terms and conditions are clearly stated. If, after
examination of the various requirements and terms and conditions of this bid, the Bidder believes there are any requirements or
terms and conditions which remain unclear or which restrict competition, the Bidder may request, in writing, that the City clarify
the requirement(s) and terms(s) and condition(s) specified by the Bidder. The Bidder must provide the Section(s), Subsection(s),
Paragraph(s), and page number(s) that identify the requirements or conditions questioned by the Bidder.
Requests for clarification and technical questions to this bid must be received by the City not later than the date shown above in
Section 3, entitled "Bid Schedule", for the submittal of written inquires. The Bidders' failure to request clarification and submit
questions by the date in the bid schedule above shall be considered to constitute the Bidders' acceptance of all City's requirements
and terms and conditions. The City shall issue addenda reflecting questions and answers to this bid, if any, and shall be posted to
the North Carolina electronic Vendor Portal (eVP) website: https://evp.nc.gov/
6. ADDENDUM:
Bidders are solely responsible for making sure that any and all addenda have been received prior to submission of their bid. The
All addenda to this bid issued by the City shall be posted to the North Carolina electronic Vendor Portal (eVP) website:

Bid No: 274-2026-20-JEJ Accessible Pedestrian Signal (APS)
https://evp.nc.gov/ .
All such addenda shall become part of the bid. Bidder is to sign any and all addenda issued for the bid and submit it with the
bid. Failure to do so risks rejection of the bid.
7. HOW TO PREPARE BID:
Bidders are encouraged to review carefully all provisions and attachments of this document prior to completion. Each bid constitutes
an offer and may not be withdrawn except as provided herein. Also, prices are to remain firm for the period stated herein.
a) BID FORM: Submit all prices and offers on the BID FORM(s) provided herein. All bid must be submitted and signed by
the supplier or his authorized representative with all erasures or corrections initialed and dated by the authorized
representative of the proposal.
b) SIGNATURE: All bids must be signed by an authorized official of the company on the Bidders Signature Page. A
bid may be rejected if it shows omissions, alterations of form, additions not called
for, conditional bid, or any irregularities.
c) TAXES: Do not include taxes in your bid prices. Taxes must be itemized and added to invoices separately when
invoicing the City. The City is required to pay sales tax. The City is exempt from Federal Excise Tax and has a Federal
Tax number.
d) NON-DISCRIMINATION: The NON-DISCRIMINATION ASSURANCES form included in the bid package is a
condition of the bid and must be completed and signed by the bidder.
e) MWBE POLICY: The City of Raleigh prohibits discrimination in any manner on the basis of race, color, creed, national
origin, sex, age or handicap or sexual orientation and will pursue an affirmative policy of fostering, promoting and
conducting business with women and minority owned business enterprises. The City of Raleigh encourages participation
by certified minority and women-owned businesses. If there are any questions, Contact the MWBE Program Manager, PO
BOX 590 Raleigh, NC 27602, mwbe@raleighnc.gov, or 919-996-4330.
f) SUSTAINABILITY: In accordance with the City of Raleigh 2007-2009 City Council Mission Statement, the City
recognizes its responsibility to minimize negative impacts on human health and the environment while supporting a diverse,
equitable, and vibrant community and economy. The City recognizes that the types of products and services the City buys
have inherent social, human health, environmental and economic impacts, and asks that all Suppliers and bidders providing
and proposing products and services to the City, be mindful of the City's Sustainability Policy and provide and propose
products and services that embody the City's commitment to sustainability whenever possible.
g) IRAN DIVESTMENT:
Bidder certifies that it is not on the Final Divestment List as created by the State Treasurer pursuant to N.C.G.S. 147-
86.55, et seq. In compliance with the requirements of the Iran Divestment Act and
N.C.G.S. 147-86.59, CONTRACTOR shall not utilize in the performance of the contract any subcontractor that is
identified on the Final Divestment List.
h) COMPANIES THAT BOYCOTT ISRAEL:
The bidder certifies that it has not been designated by the North Carolina State Treasurer as a company engaged in the
boycott of Israel pursuant to N.C.G.S. 147-86.81.
8. HOW TO SUBMIT BID:
a) SUBMIT SEALED BIDS ON THE BID FORM PROVIDED HEREIN.
b) Provide (2) complete set of your bid on the BID FORM PROVIDED HEREIN in hard copy paper format (on 8-1/2"
x 11" size paper, only bound with a single staple in the upper left corner or with a single removable clip-no 3-ring
binders) and must be SEALED in an envelope.
Additionally, an electronic version of the bid should be provided on a USB to include item, unit price and extended
price. NO EMAIL OR FAX BIDS WILL BE ACCEPTED. All Formal Bids (estimated to be greater than $90,000) must
be submitted in a sealed opaque envelope, plainly marked with the bid number, and date and time to be opened as shown
below.

Bid No: 274-2026-20-JEJ Accessible Pedestrian Signal (APS)
c) All bids must be mailed or delivered as follows in sufficient time to ensure receipt by the Procurement Manager or Bid Agent
on or before the time and the date specified on the Bid Form. Bids not received by the time and date specified on the Bid
Form will not be opened or considered, unless the delay is a result of the negligence of the City of Raleigh, its agents, or
assigns.
Mailing Address: Delivery Address:
City of Raleigh City of Raleigh
Bid# 274-2026-20-JEJ Bid# 274-2026-20-JEJ
Procurement Division Procurement Division
PO Box 590 222 W. Hargett St., Room 502
Raleigh, NC 27602-0590 Raleigh, NC 27601
d) Electronic responses will not be accepted for this solicitation.
7. BID OPENING:
a) A public bid opening will be held at 222 W. Hargett Street, 5th Floor, Ste. 502, Raleigh, NC 27601. No official award will
be made at the Bid Opening. All bidders are welcome to attend the bid opening. LATE BIDS WILL NOT BE OPENED
OR ACCEPTED.
b) Bidders may not review or request copies of bids at the Bid Opening. A time must be scheduled to meet with the
Procurement Manager and/or Bid Agent for this purpose.
c) Bids will be examined by the Procurement Manager and/or Bid Agent and the using department officials promptly after
the opening and an award made at the earliest possible date. No bids may be withdrawn after bid opening.
8. AWARD OF BID:
a) Standard of Bid Award Acceptance: The City reserves the right to reject any or all bids and to waive any irregularities or
technicalities in bids received whenever such rejection or waiver is in the best interest of the City of Raleigh. The award
shall be made to the lowest, responsive, responsible bidder, or bidders, taking into consideration quality, performance and
the time specified in the bid for the performance of the contract.
b) Bid Prices: All items and products proposed in response to this Bid are to be new, in un-used condition unless otherwise
noted in the Minimum Specifications. All prices proposed in response to this Bid are to include all transport, freight and
fuel surcharges, and be delivered FOB destination, freight prepaid and allowed to the location provided on the City
Purchase Order. All items are to be packaged, and shipped or delivered safely in a protective carton, fully assembled and
serviced, ready for use and operation. Bidders must submit product literature and manufacturer's specifications with their
bid proposal. All supplies, equipment, and apparatus must meet all Federal, State, and Local safety regulations,
requirements, and guidelines, such as OSHA, EPA, US DOT, NC-DOT, NFPA, UL, etc., if so regulated.
c) Order of Precedence: In cases of conflict between sections and provisions within the Bid document, the Order of
Precedence will be 1) the Special Conditions section specific to the Bid; 2) the Minimum Specifications section specific to
the Bid, 3) the City of Raleigh Terms and Conditions; and 4) the Instructions to Bidders section of the Bid document.
d) Payment Terms: Payment terms of Net 30 days from the date of receipt of invoice, or upon acceptance of goods whichever
is later, will apply to all invoices. Payment term discounts will be allowed for prompt payments but will not be a
consideration for award. All invoices are to be emailed to accountspayable@raleighnc.gov , or delivered to City of Raleigh,
Accounts Payable Division, PO Box 590, Raleigh, NC 27602-0590.
e) Bid Award Approval: The City Manager has delegated authority from the City Council to award bids for supplies,
equipment, and apparatus greater than $90,000. Bids will be approved and awarded by the City Manager upon the
recommendation by the Procurement Manager.
9. OBJECTION TO THE SPECIFICATIONS:
It is not the intent of the bid specifications to exclude or limit competition or favor any particular supplier or product. If there is an
objection to any of the specifications or requirements listed herein, the bidder must notify the City of Raleigh Procurement Manager,
in writing, stating and listing the specifications and objections, no later than five (5) working days prior to the bid opening date. If
a pre-bid meeting has been scheduled, any objections must be presented in writing at that time. The objections stated must pertain
both to form and substance of the bid document. Failure to object in accordance with the above procedure shall constitute a waiver
on the part of the bidder to protest the solicitation. All concerns, questions, clarifications, or other correspondence must be directed
only to the City of Raleigh Procurement Manager. Information obtained from other sources will not be considered in the evaluation
and award of this bid.
19. SUBMITTING A PROTEST TO THE BID AWARD:
A Bidder wishing to express a concern or complaint, and file a protest to a Bid Award, must submit in writing the reasons,
information, and documentation for the protest, to the Procurement Manager within 48 hours (two business days) from the date of
the Notice of Intent to Award. In the event of a protest, the Procurement Manager will notify the Chief Financial Officer and the City
Manager of the protest and provide the information for both the recommended award and the protest. The City Manager will make

Bid No: 274-2026-20-JEJ Accessible Pedestrian Signal (APS)
a final decision for the bid award. The protesting bidder may appeal the decision to the City Council.
20. FAILURE TO BID:
If the bid is not submitted, bidder should return the attached "NO BID RESPONSE" sheet, stating the reasons therefore, and indicate
whether the business should be retained or removed from the City's Bidder's list.
21. ERRORS IN BIDS:
Bidders or their authorized representatives are expected to understand the conditions, requirements and specifications before
submitting bids. Failure to do so will be at the bidders owns risk. In case of an error in the extension of prices on the bid, the unit
price shall govern.
22. ALTERNATE BIDS:
DO NOT submit alternate bids unless called for on the bid proposal form. Alternate bids are those that are not identical by
manufacturer and model to what is specified or has substantially different specifications. When alternate bids are requested, the bidder
must submit documentation as a part of the bid to show that the product is comparable to the item(s) referred to in the specifications.
Bidders may submit multiple bids on various manufacturers' brands/models meeting specifications if no specific
manufacturer/model has been specified.
23. BID OPTIONS:
The City reserves the right to request pricing on optional equipment or additional items along with the pricing for the main or primary
product or items. At the discretion of the City, some or all of the options requested may or may not be added and purchased based
upon necessity and the availability of budgeted funds. The Bid Award will be made to the lowest responsible bidder for the main or
primary product or items listed on the Bid Proposal Form. Pricing for any additional options will be requested in a separate section
of the bid and will not be included in the determination of the Bid Award.
24. QUANTITIES:
The City of Raleigh reserves the right to adjust quantities as needed, and to add additional items and/or products as needed, as
determined to be in the best interest of the City. The quantities stated herein, for term or multi-year contracts are estimated, and may
change to be more or less over the term of the contract.
25. PRICE ADJUSTMENTS:
For Bids with fixed price contract periods, it is the City's intent to contract at a fixed price for a period of one (1) year, with an
option to extend the contract for three (3) additional one (1) year periods. The price proposed by the Bidder is to remain fixed for
the first 1-year (12-month) period of the contract.
Any requested price increase must be fully documented and submitted to the Bid Agent or the Procurement Manager at least sixty
(60) days prior to the bid contract expiration date. Any approved price adjustment (increase or decrease) will then become
effective beginning the next term period.
The City reserves the right to accept or to refuse any documented price adjustment submitted by the Supplier/contractor for any
reason as determined to be in the best interest of the City. In the event the City does not accept the proposed price adjustment for
the extended term, the Bid contract will not be renewed, and the City will rebid the product or item(s). Any Bid contract extension
is subject to the continuation of need and usage by the City and the appropriation of funds.
26. TERMINATION OF CONTRACT RESULTING FROM THIS ITB:
The City of Raleigh reserves the right to cancel the whole or any part of a resulting Contract due to failure by the Supplier to carry
out any obligation, term or condition as described in the below procedure. Prior to any termination for cause, the City will provide
written notice to the Supplier, opportunity to respond and opportunity to cure. Some examples of material breach include, but are
not limited to:
1. The Supplier provides product that does not meet reasonable quality standards and is not remedied in a timely manner.
2. The Supplier fails to ship the products or provide the delivery within a reasonable amount of time;
3. The City has reason to believe the Supplier will not or cannot perform to the requirements or expectations of the Contract
and issues a request for assurance and Supplier fails to respond.
4. The Supplier fails to observe any of the material terms and conditions of the Contract.
5. The Supplier fails to follow the established procedure for ordering and invoicing as established by the City and the Supplier
in the Contract.
6. The Supplier fails to report quarterly sales;
7. Upon receipt of the written notice of concern, the Supplier shall have ten (10) business days to provide a satisfactory
response to the City. Failure on the part of the Supplier to reasonably address all issues of concern may result in Contract
cancellation pursuant to this Section. If the issue is not resolved within thirty (30) days, contract will be terminated.
8. Any termination shall have no effect on purchases that are in progress at the time the cancellation is received by the City.

Bid No: 274-2026-20-JEJ Accessible Pedestrian Signal (APS)
The City reserves the right to cancel the Contract immediately for convenience, without penalty or recourse, in the event
the Supplier is not responsive concerning the remedy, the performance, or the violation issue within the time frame,
completely or in part.
9. The City reserves the right to cancel or suspend the use of any Contract resulting from this ITB if the Supplier files for
bankruptcy protection or is acquired by an independent third party. Awarded Supplier will be responsible for disclosing to
the City any litigation, bankruptcy or suspensions/disbarments that occur during the contract period. Failure to disclose
may result in an immediate termination of the contract.
10. The City may execute Contract termination without cause with a required 60-day written notice of termination. Termination
of Contract shall not relieve either party of financial, product or service obligations incurred or accrued prior to termination.
11. Events of Automatic termination to include, but not limited to:
a. Supplier's failure to remedy a material breach of a Contract resulting from this ITB within thirty
(30) days of receipt of notice from the City specifying in reasonable detail the nature of
such breach; and/or,
b. Receipt of written information from any authorized agency finding activities of the Supplier engaged in pursuant to a
Contract resulting from this ITB to be in violation of the law.
27. CONTRACT EXTENSIONS:
The City reserves the right to extend all bid contracts for up to three (3) additional one (1) year periods from the date of the award
of the original bid, if agreed upon in writing by the contracted Supplier. The contract extension(s) may be for additional quantities
or for an additional time period as agreed.
28. TRADE SECRETS:
This Bid document and all Bidders' responses and proposals received are considered public information, except for trade secrets
specifically identified in writing by the Bidder, which will be handled according to State Statute or other laws. Any section of the
bidder's response package that is deemed to be a trade secret by the bidder shall be submitted in an envelope clearly marked
"TRADE SECRET INFORMATION- DO NOT DISCLOSE." The City shall make a good faith effort to protect such
confidential information.
29. BID TABULATIONS:
Bidders wishing to obtain a bid tabulation prior to the award of the bid may view and download tabulations from the eVP. Follow
the steps provided at the Viewing and Responding to Solicitations in eVP / Viewing Bid Tabulations and Awards in eVP.
30. TERMS AND CONDITIONS:
Acceptance of the City's Purchase Order includes acceptance of all applicable Terms and Conditions. The City's Purchase Order
Terms & Conditions are provided below for your information.

Bid No: 274-2026-20-JEJ Accessible Pedestrian Signal (APS)
City of Raleigh
Accessible Pedestrian Signal (APS)
BID Request No: 274-2026-20-JEJ
BID FORM
Quantity Unit of Measure Item Description Unit Price Extended Price
Accessible Pedestrian Signal
136 each $ $
Pushbuttons (APS)
Headsets (10 Cabinet mount, 6
17 each $ $
Shelf mount, and 1 three-wire)
$
(FOB Destination)
Total Bid Amount
Accessible Pedestrian Signals Headsets
Manufacturer:
Make/Model No.:
Warranty:
Delivery Lead Time:
INSTRUCTIONS TO BIDDERS: Bidders must provide Manufacturer, Make/Model Number, Warranty length, and the
anticipated timeframe for delivery upon receipt of a City purchase order. Total Bid Amount includes ALL fees and costs related
to product delivery less taxes. Do not include taxes in your bid pricing. Any and all tax imposed upon any article on which you
are bidding are only to be shown as separate line items on invoices, and in no case are taxes to be included with your bid price.
Failure to comply with these conditions will be considered grounds for rejection.
EMAIL AND FAX COPIES OF BIDS ARE NOT ACCEPTABLE
POSITIVELY NO BIDS CONSIDERED UNLESS SUBMITTED ON THIS FORM
COMPANY:
DATE:
AUTHORIZED SIGNATURE: _
TITLE:

Bid No: 274-2026-20-JEJ Accessible Pedestrian Signal (APS)
PRODUCT SPECIFICATIONS:
ACCESSIBLE PEDESTRIAN SIGNAL (APS)
The 136 Accessible Pedestrian Signal (APS) pushbuttons and the 8 headsets must meet the following
specifications:
SPECIFICATIONS
MEETS/EXCEEDS SPECIFICATIONS Yes No
A). APS system must be on the NCDOT State Qualified Product List
B). Offers touchless activation
C). Application for the visually impaired in locating and placing calls
D). Power and data over button wires
E). Bluetooth programming standard (no additional purchases) and wireless synching
F). Online Audio Library for all messages that can be backed up
Exceptions (include line letter with description)
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