IFB 2026-051 Rebid Detention Center Freezer and Cooler Replacement
| Location: | North Carolina |
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| Posted: | Mar 10, 2026 |
| Due: | Mar 25, 2026 |
| Agency: | State Government of North Carolina |
| Type of Government: | State & Local |
| Category: |
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| Solicitation No: | 377-2026-051 Rebid |
| Publication URL: | To access bid details, please log in. |
| Solicitation Number: | 377-2026-051 Rebid |
| Project Title: | IFB 2026-051 Rebid Detention Center Freezer and Cooler Replacement |
| Description: | Purpose: Union County, North Carolina is soliciting bids from experienced and qualified firms to provide a walk-in freezer and cooler for use at the Union County Detention Center as described in this IFB. Project Scope of Work: Complete removal of existing walk-in freezer and cooler units, site preparation, installation of new insulated panels for walls and ceiling, installation of new doors, installation of a new refrigeration system, electrical connections, proper sealing and caulking, and final testing and clean-up; ensuring compliance with local building codes and food safety standards throughout the process. |
| Opening Date: | 3/25/2026 2:00 PM |
| Posted Date: | 3/11/2026 |
| Status: | Open |
| Department: | COUNTY OF UNION |
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Solicitation Number
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377-2026-051 Rebid
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Department
COUNTY OF UNION
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Status Reason
Open
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Opening Date
2026-03-25T14:00:00.0000000
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Posted Date
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2026-03-10T18:45:20.0000000Z
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Primary Commodity Code
Construction Services
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Mandatory Conference/Site Visit
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Special Instructions
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Solicitation Type
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Select RFP IFB RFI
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Owner
Juan Rodriguez-Cruz
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Description
Purpose: Union County, North Carolina is soliciting bids from experienced and qualified firms to provide a walk-in freezer and cooler for use at the Union County Detention Center as described in this IFB. Project Scope of Work: Complete removal of existing walk-in freezer and cooler units, site preparation, installation of new insulated panels for walls and ceiling, installation of new doors, installation of a new refrigeration system, electrical connections, proper sealing and caulking, and final testing and clean-up; ensuring compliance with local building codes and food safety standards throughout the process.
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Attachment Preview
Invitation for Bid No. 2026-051
Detention Center Walk-In Freezer and Cooler Replacement
Due Date:
February 25, 2026
Time:
2:00 PM Local Time
Submittal Location: Union County Procurement Department
610 Patton Avenue
Monroe, NC 28110
Non-Mandatory Pre-Bid Conference
Date:
Time:
Location:
February 10, 2026
9:30 AM Local Time
Union County Detention Center
3344 Presson Road
Monroe, NC 28112
Procurement Contact:
Juan Rodriguez-Cruz
Procurement Specialist
704.283.3519
Juan.Rodriguez-Cruz@unioncountync.gov
Contents
1 Notice of Advertisement................................................................................................................ 4
2 Bid Submission .............................................................................................................................. 5
2.1 BID SUBMISSION DEADLINE ................................................................................................................................... 5
2.2 BID DELIVERY REQUIREMENTS .............................................................................................................................. 5
2.3 NON-MANDATORY PRE-BID CONFERENCE AND SITE VISIT .................................................................................... 5
2.4 BID QUESTIONS ...................................................................................................................................................... 5
2.5 BID ADDENDUM ..................................................................................................................................................... 6
3 Instructions .................................................................................................................................... 6
3.1 COMMUNICATIONS................................................................................................................................................. 6
3.2 BIDDERS ACKNOWLEDMENT.................................................................................................................................. 6
3.3 DUPLICATE BIDS .................................................................................................................................................... 6
3.4 BID SIGNATURES .................................................................................................................................................... 6
3.5 BIDDERS RESPONSIBILITIES.................................................................................................................................... 6
4 Introduction ................................................................................................................................... 7
4.1 PURPOSE ................................................................................................................................................................ 7
4.2 COUNTY ................................................................................................................................................................. 7
5 Scope............................................................................................................................................... 7
6 Specifications.................................................................................................................................. 7
6.1 WALK-IN FREEZER REPLACEMENT SPECIFICATIONS............................................................................................... 8
6.2 COOLER REPLACEMENT SPECIFICATIONS ............................................................................................................... 8
6.3 SIZE OF COOLER/FREEZER...................................................................................................................................... 8
6.4 DEMOLITION AND REMOVAL.................................................................................................................................. 8
6.5 SITE PREPARATION................................................................................................................................................. 8
6.6 INSTALLATION OF NEW WALK-IN UNIT.................................................................................................................. 8
6.7 REFRIGERATION SYSTEM INSTALLATION ............................................................................................................... 8
6.8 ELECTRICAL WORK................................................................................................................................................ 8
6.9 SEALING AND FINISHING ........................................................................................................................................ 9
6.10 TESTING AND COMMISSIONING .............................................................................................................................. 9
6.11 WALK-IN FREEZER AND COOLER LAYOUT............................................................................................................. 9
6.12 WARRANTY OF WORK............................................................................................................................................ 9
6.13 INFORMATION PROVIDED BY BIDDER ..................................................................................................................... 9
6.14 ATTACH TO BID...................................................................................................................................................... 9
6.14.1 Product Specifications ................................................................................................................................... 9
6.14.2 References ..................................................................................................................................................... 9
6.14.3 Sub contractor List ...................................................................................................................................... 10
6.14.4 Materials List............................................................................................................................................... 10
6.15 MANUFACURERS’ NAMES .................................................................................................................................... 10
6.16 DEVIATIONS ......................................................................................................................................................... 10
6.17 DELIVERY AND CHARGES..................................................................................................................................... 10
6.18 DELIVERY LOCATION ........................................................................................................................................... 10
6.19 CLEANUP.............................................................................................................................................................. 11
7 Evaluation of Bids and Award Procedures ............................................................................... 11
7.1 BID INFORMATION................................................................................................................................................ 11
7.2 TERMS OF SUBMISSION......................................................................................................................................... 11
7.3 EVALUATION OF BIDS .......................................................................................................................................... 12
7.4 BID AWARD ......................................................................................................................................................... 12
7.5 SHERIFF’S OFFICE REQUIREMENTS....................................................................................................................... 12
7.6 APPLICATION OF NORTH CAROLINA GENERAL STATUTES.................................................................................... 12
2
Union County, North Carolina
IFB 2026-051 Detention Center Walk-In Freezer and Cooler Replacement
8 General Conditions and Requirements ..................................................................................... 12
8.1 MINIMUM REQUIREMENTS FOR BIDDERS ............................................................................................................. 12
8.2 TERMS AND CONDITIONS...................................................................................................................................... 13
8.3 TAXES .................................................................................................................................................................. 13
8.4 IFB EXPENSES...................................................................................................................................................... 14
8.5 CERTIFICATION .................................................................................................................................................... 14
8.6 FINANCIAL INFORMATION .................................................................................................................................... 14
8.7 MATERIALS APPROVAL........................................................................................................................................ 15
8.8 CONTRACTUAL OBLIGATIONS .............................................................................................................................. 15
8.9 COMPLIANCE WITH LAWS .................................................................................................................................... 15
8.10 SUB-CONTRACTOR/PARTNER DISCLOSURE .......................................................................................................... 15
8.11 EXCEPTION TO THE IFB ........................................................................................................................................ 16
8.12 MODIFICATION OR WITHDRAWAL OF BID ............................................................................................................ 16
8.13 CONTRACT COMMENCEMENT .............................................................................................................................. 16
8.14 DISPUTES.............................................................................................................................................................. 16
8.15 RIGHT OF CANCELLATION .................................................................................................................................... 16
8.16 EQUAL EMPLOYMENT OPPORTUNITY ................................................................................................................... 16
8.17 MINORITY AND SMALL BUSINESS PARTICIPATION PLAN ...................................................................................... 17
8.18 LICENSES.............................................................................................................................................................. 17
8.19 E-VERIFY ............................................................................................................................................................. 17
8.20 DRUG-FREE WORKPLACE .................................................................................................................................... 17
8.21 INSURANCE .......................................................................................................................................................... 17
8.22 INDEMNIFICATION ................................................................................................................................................ 20
9 Appendix A – Bid Form.............................................................................................................. 21
10 Appendix B – Bid Submission Form.......................................................................................... 23
11 Appendix C – Addendum and Anti-Collusion Form................................................................ 24
12 Appendix D - Sample Tax Form ............................................................................................... 25
13 Appendix E – Sample Non-Disclosure Agreement ................................................................... 26
14 Appendix F – Template Contract............................................................................................... 27
15 Appendix G – Detention Center Drawing ................................................................................. 28
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Union County, North Carolina
IFB 2026-051 Detention Center Walk-In Freezer and Cooler Replacement
1 NOTICE OF ADVERTISEMENT
Union County, North Carolina
IFB No. 2026-051
Detention Center Walk-In Freezer and Cooler Replacement
Sealed bids for a Union County Detention Center Walk-In Freezer will be received by the Union
County Procurement Department until 2:00 PM local time on February 25, 2026, at the Union
County Procurement Department, 610 Patton Avenue, Monroe, NC 28110, at which time the bids
will be opened and read aloud. Late bids will not be accepted.
If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be
enclosed in a separate package plainly marked on the outside with the notation “BID ENCLOSED
– 2026-051” and shall be addressed to Union County Procurement Department, Attn: Juan
Rodriguez-Cruz, 610 Patton Avenue, Monroe, NC 28110.
A Non-Mandatory Pre-Bid Meeting and Site Visit will be held on February 10, 2026, at 9:30 AM
local time at the Union County Detention Center, 3344 Presson Road, Monroe NC 28110.
Attendance at this meeting is strongly encouraged.
Project Scope of Work: Complete removal of existing walk-in freezer and cooler units, site
preparation, installation of new insulated panels for walls and ceiling, installation of new doors,
installation of a new refrigeration system, electrical connections, proper sealing and caulking, and
final testing and clean-up; ensuring compliance with local building codes and food safety
standards throughout the process.
Copies of the solicitation may be obtained free of charge from the locations listed below:
1. Download the Solicitation Documents from the Union County website:
https://www.unioncountync.gov/departments/bids-procurement/current-bids
2. Download the Solicitation Documents from the State of North Carolina eVP website:
https://evp.nc.gov/solicitations/ (Search County of Union)
Bidders must have a Class 1 Refrigeration License and Electrical License to do work in the State of
North Carolina.
All questions about the meaning or intent of the Bidding Documents are to be submitted in writing to
the Procurement contact person listed on the cover page (Juan.Rodriguez-
Cruz@unioncountync.gov). Deadline for questions is February 17, 2025, at 3:00 PM local time.
Bidders are required to comply with the non-collusion requirements set forth in the Bidding Documents.
The County reserves the right to reject any and/or all bids, including, without limitation,
nonconforming, nonresponsive, unbalanced, or conditional bids. The County also reserves the
right to waive informalities and request clarification as needed.
Union County encourages good faith effort outreach to Minority Businesses (HUB Certified) and
Small Businesses.
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Union County, North Carolina
IFB 2026-051 Detention Center Walk-In Freezer and Cooler Replacement
2 BID SUBMISSION
2.1 BID SUBMISSION DEADLINE
Sealed bids are to be received by the Union County Procurement and Contract
Management Department for Detention Center Walk-In Freezer and Cooler Replacement
until February 25, 2026 at 2:00 PM local time at the Union County Procurement
Department, 610 Patton Avenue, Monroe, NC 28110. Late bids will not be accepted.
2.2 BID DELIVERY REQUIREMENTS
All Bids must be in a sealed box or opaque envelope plainly marked as follows:
[Name of Contractor Submitting Bid]
IFB No. 2026-051
Detention Center Walk-In Freezer and Cooler Replacement
Attention: Juan Rodriguez-Cruz
Company name and the solicitation name/number must be visible on the delivery
box/envelope. Ship, Mail, or Hand Deliver to the following address:
Union County Procurement Department
Attention: Juan Rodriguez-Cruz
610 Patton Avenue
Monroe, NC 28110
Electronic (email) or facsimile submissions will not be accepted.
There is no expressed or implied obligation for Union County to reimburse firms for any
expenses incurred in preparing Bids in response to this request.
Union County reserves the right to reject any or all Bids, to waive technicalities and to
make such selection deemed in its best interest. Union County, at its sole discretion,
reserves the right to supplement, amend, substitute or otherwise modify this IFB at any
time, to cancel this IFB with or without the substitution of another IFB, and to issue
additional request for information.
2.3 NON-MANDATORY PRE-BID CONFERENCE AND SITE VISIT
A Non-Mandatory, Pre-Bid Conference will be held on February 10, 2026 at 9:30 AM
Local Time at the Union County Detention Center, 3344 Presson Road, Monroe, NC
28112. Representatives from Facilities Management will be on hand to give a brief
overview of the project and to answer questions. Although attendance at this meeting is
not mandatory, it is strongly encouraged.
2.4 BID QUESTIONS
Bid questions will be due on or before February 17, 2026 at 3:00 PM local time. The
primary purpose of this is to provide participating Contractors with the opportunity to ask
questions, in writing, related to the IFB.
5
Union County, North Carolina
IFB 2026-051 Detention Center Walk-In Freezer and Cooler Replacement
This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.
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