DPC-1677864747-MT-R - STC Promotional Items

Location:	North Carolina
Posted:	Mar 10, 2026
Due:	Apr 13, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	65 - Medical, Dental, and Veterinary Equipment and Supplies 84 - Clothing, Individual Equipment, and Insignia 99 - Miscellaneous
Solicitation No:	Doc2042970305
Publication URL:	To access bid details, please log in.

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STATE OF NORTH CAROLINA

DEPARTMENT OF ADMINISTRATION

DIVISION OF PURCHASE & CONTRACT

Request for Proposal #: DPC-1677864747-MT-R

Promotional Items

Date Issued: March 10, 2026

Bid Opening Date: April 13, 2026

At 2:00 PM ET

Direct all inquiries concerning this RFP to:

Melinda Tomlinson

State Procurement Manager

E-mail: melinda.tomlinson@doa.nc.gov

Phone: 984-236-0238

Commented [MT1]: Will update upon final approval.

STATE OF NORTH CAROLINA

Request for Proposal #

DPC-1677864747-MT-R

______________________________________________________

For internal state agency processing, including tabulation of Proposals, provide your company’s eVP

(Electronic Vendor Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be

released to the public. This page will be removed and shredded, or otherwise kept confidential, before

the procurement file is made available for public inspection.

This page shall be filled out and returned with your bid.

Failure to do so may subject your bid to rejection.

___________________________________________________

Vendor Name

______________________________

Vendor eVP#

Note: For a contract to be awarded to you, your company (you) must be a North Carolina registered

Vendor in good standing. You must enter the Vendor number assigned through eVP. If you do not have

a Vendor number, register at https://vendor.ncgov.com/vendor/login

Ver. 11/2024

STATE OF NORTH CAROLINA

DEPARTMENT OF ADMINISTRATION – DIVISION OF PURCHASE AND CONTRACT

Statewide Term Contract

Refer ALL inquiries regarding this RFP to the

procurement lead.

All correspondence with Vendors shall be through

the Ariba Sourcing Tool. Questions will be received

in the Ariba Sourcing Tool (only) based on the

schedule in Section 2.5.

Request for Proposal #: DPC-1677864747-MT-R

Proposals will be publicly opened: April 13, 2026 at 2:00 PM ET

Microsoft Teams Meeting

Join the meeting now

Meeting ID: 257 238 879 327 21

Passcode: tJ7Nm3NW

For Statewide Use of All State Entities

STC #: 8014A

Dial in by phone

+1 984-204-1487,,333654207# United States, Raleigh

Phone conference ID: 333 654 207#

Commodity # and Description: 801416 - Sales and business promotion

activities

EXECUTION

In compliance with this Request for Proposal (RFP), and subject to all the conditions herein, the undersigned Vendor offers and

agrees to furnish and deliver any or all items upon which prices are bid, at the prices set opposite each item within the time

specified herein.

By executing this bid, the undersigned Vendor understands that false certification is a Class I felony and certifies that:

▪ this bid is submitted competitively and without collusion (G.S. 143-54),

▪ that none of its officers, directors, or owners of an unincorporated business entity has been convicted of any violations

of Chapter 78A of the General Statutes, the Securities Act of 1933, or the Securities Exchange Act of 1934 (G.S. 143-59.2),

and

▪ it is not an ineligible Vendor as set forth in G.S. 143-59.1.

Furthermore, by executing this bid, the undersigned certifies to the best of Vendor’s knowledge and belief, that:

▪ it and its principals are not presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily

excluded from covered transactions by any Federal or State department or agency.

As required by G.S. 143-48.5, the undersigned Vendor certifies that it, and each of its sub-contractors for any Contract awarded as

a result of this RFP, complies with the requirements of Article 2 of Chapter 64 of the NC General Statutes, including the requirement

for each employer with more than 25 employees in North Carolina to verify the work authorization of its employees through the

federal E-Verify system.

As required by Executive Order 24 (2017), the undersigned Vendor certifies will comply with all Federal and State requirements

concerning fair employment and that it does not and will not discriminate, harass, or retaliate against any employee in connection

with performance of any Contract arising from this solicitation.

G.S. 133-32 and Executive Order 24 (2009) prohibit the offer to, or acceptance by, any State Employee associated with the

preparing plans, specifications, estimates for public Contract; or awarding or administering public Contracts; or inspecting or

supervising delivery of the public Contract of any gift from anyone with a Contract with the State, or from any person seeking to

do business with the State. By execution of this bid response to the RFP, the undersigned certifies, for Vendor’s entire organization

and its employees or agents, that Vendor are not aware that any such gift has been offered, accepted, or promised by any

employees or agents of Vendor’s organization.

By executing this bid, Vendor certifies that it has read and agreed to the INSTRUCTION TO VENDORS and the NORTH CAROLINA

GENERAL TERMS AND CONDITIONS incorporated below. These documents can be accessed from the Ariba Sourcing Tool.

Commented [MT2]: Will update upon final approval.

Ver: 11/2024

Proposal Number: DPC-1677864747-MT-R

Vendor: ____________________________________

Failure to execute/sign bid prior to submittal may render bid invalid and it MAY BE REJECTED. Late Proposals cannot be

accepted.

COMPLETE/FORMAL NAME OF VENDOR:

STREET ADDRESS:

P.O. BOX:

ZIP:

CITY & STATE & ZIP:

TELEPHONE NUMBER: TOLL FREE TEL. NO:

PRINCIPAL PLACE OF BUSINESS ADDRESS IF DIFFERENT FROM ABOVE (SEE INSTRUCTIONS TO VENDORS ITEM #21):

PRINT NAME & TITLE OF PERSON SIGNING ON BEHALF OF VENDOR:

VENDOR’S AUTHORIZED SIGNATURE:

DATE:

E-MAIL:

VALIDITY PERIOD

Offer shall be valid for at least one hundred and twenty (120) days from date of bid opening, unless otherwise stated here: ______

days, or if extended by mutual agreement in writing of the parties. Any withdrawal of this offer shall be made in writing, effective

upon receipt by the agency issuing this RFP.

BID ACCEPTANCE

If your bid is accepted, all provisions of this RFP, along with the written results of any negotiations, shall constitute the written

agreement between the parties (“Contract”). The NORTH CAROLINA GENERAL TERMS AND CONDITIONS are incorporated herein

and shall apply. Depending upon the Goods or Services being offered, other terms and conditions may apply, as mutually agreed.

FOR STATE USE ONLY: Offer accepted and Contract awarded on date of _____________________ as indicated,

by _____________________________________________________________________.

(Authorized Representative of Department of Administration, Division of Purchase & Contract)

Ver: 11/2024

Proposal Number: DPC-1677864747-MT-R

Vendor: ____________________________________

TABLE OF CONTENTS

1.0

PURPOSE AND BACKGROUND ....................................................................................................6

1.1

CONTRACT TERM...................................................................................................................... 7

1.2

ESTIMATED SPEND ................................................................................................................... 7

2.0

GENERAL INFORMATION.............................................................................................................7

2.1

REQUEST FOR PROPOSAL DOCUMENT........................................................................................ 7

2.2

E-PROCUREMENT FEE ............................................................................................................... 7

2.3

NOTICE TO VENDORS REGARDING RFP TERMS AND CONDITIONS ................................................. 7

2.4

RFP SCHEDULE.......................................................................................................................... 8

2.5

PROPOSAL QUESTIONS ............................................................................................................. 8

2.6

PROPOSAL SUBMITTAL ............................................................................................................. 9

2.7

PROPOSAL CONTENTS............................................................................................................... 9

2.8

ALTERNATE PROPOSALS.......................................................................................................... 10

2.9

DEFINITIONS, ACRONYMS, AND ABBREVIATIONS ...................................................................... 11

3.0

METHOD OF AWARD AND BID EVALUATION PROCESS ...........................................................11

3.1

METHOD OF AWARD .............................................................................................................. 11

3.2

CONFIDENTIALITY AND PROHIBITED COMMUNICATIONS DURING EVALUATION .......................... 12

3.3

PROPOSAL EVALUATION PROCESS ........................................................................................... 12

3.4

EVALUATION CRITERIA............................................................................................................ 13

3.5

PERFORMANCE OUTSIDE THE UNITED STATES........................................................................... 14

3.6

INTERPRETATION OF TERMS AND PHRASES .............................................................................. 14

4.0

REQUIREMENTS .........................................................................................................................14

4.1

4.1.1

4.1.2

4.2

4.3

4.4

4.5

4.6

4.7

4.8

4.9

4.10

4.11

4.12

4.13

4.14

4.15

4.16

4.17

4.18

Ver: 11/2024

PRICING ................................................................................................................................. 14

Additional Fees ...................................................................................................................... 15

Newly Implemented Import Tariff (Temporary Surcharge) ......................................................... 15

ADDITIONAL SAVINGS OFFERS/REBATES .................................................................................. 15

PRODUCT IDENTIFICATION ...................................................................................................... 16

TRANSPORTATION AND IDENTIFICATION.................................................................................. 16

DELIVERY ............................................................................................................................... 16

ON-TIME DELIVERY RATE......................................................................................................... 16

DEFECTIVE PRODUCTS............................................................................................................. 17

PRODUCT RECALL ................................................................................................................... 17

OUT-OF-STOCK AND BACK-ORDERS.......................................................................................... 17

QUALITY ACCEPTANCE INSPECTION.......................................................................................... 17

AUTHORIZED MANUFACTURER/DISTRIBUTOR/RESELLER ........................................................... 17

WARRANTY............................................................................................................................ 18

SAMPLES/DESCRIPTIVE LITERATURE......................................................................................... 18

VENDOR'S PUBLISHED CATALOG & LISTS .................................................................................. 18

HUB PARTICIPATION ............................................................................................................... 19

VENDOR EXPERIENCE.............................................................................................................. 19

REFERENCES........................................................................................................................... 19

SUSTAINABILITY EFFORTS........................................................................................................ 19

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	Doc2042970305
Project Title:	DPC-1677864747-MT-R - STC Promotional Items
Description:	STC for Promotional Items
Opening Date:	4/13/2026 2:00 PM
Posted Date:	3/11/2026
Status:	Open
Department:	STATE OF NC - DIVISION OF PURCHASE & CONTRACT


Solicitation Number * Doc2042970305	Department STATE OF NC - DIVISION OF PURCHASE & CONTRACT	Status Reason Open
Opening Date 2026-04-13T14:00:00.0000000	Posted Date * 2026-03-10T17:59:27.0000000Z	Primary Commodity Code Marketing and distribution
Mandatory Conference/Site Visit — —	Special Instructions —	Solicitation Type * Select RFP IFB RFI —
Owner Melinda Tomlinson
Description STC for Promotional Items
Description STC for Promotional Items

DPC-1677864747-MT-R - STC Promotional Items

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