NRRRF 2000 Gallon AST Removal and Replacement

Construction ITB # 274-7235-109
Title: NRRRF 2000 Gallon AST Removal and Replacement
Issue Date: 3/9/2026
Due Date: April 13, 2026 no later than 3:00PM EST
*LATE PROPOSALS WILL NOT BE ACCEPTED*
Issuing Department: Engineering Services
Direct all inquiries concerning this Construction ITB to:
George Francis
Senior Fleet Analyst
Email: George.Francis@raleighnc.gov
(v.09/15/25)

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Table of Contents
1. Introduction ................................................................................................. 2
1.1 Purpose ................................................................................................. 2
1.2 Background....................................................................................... 2
1.3 Construction ITB Timeline..................................................................3
1.4 Pre-Proposal Conference...................................................................3
1.5 Proposal Question..............................................................................3
1.6 Proposal Submission Requirements & Contact Information...............4
1.7 Business Engagement & Opportunities..............................................5
1.8 Rights to Submitted Material...............................................................5
1.9 Communications.................................................................................5
1.10 Lobbying............................................................................................5
1.11 Conflicts of Interest............................................................................5
1.12 Proposer Expenses............................................................................7
1.13 Proposer Acceptance.........................................................................7
2. Proposals ............................................................................................................. 8
2.1 Construction ITB Required Document Format........................... 8
2.2 Construction ITB Documents............................................................10
3. Proposal Evaluation ................................................................................. 10
3.1 Proposal Evaluation Criteria (Stage 1)............................................10
3.2 Interview/Demonstration (Stage 2)..................................................11
3.3 Final Selection.................................................................................12
3.4 Notice to Proposers Construction ITB Terms & Conditions.............12
3.5 Contract Term.................................................................. 12
4. Scope of Services ..................................................................................... 12
Appendix I - Proposal Cost Form ........................................................................... 14
Appendix II - Proposer Questionnaire ................................................................... 15
Appendix III - Reference Questionnaire (Instructions) ..................................... 17
Appendix III - Reference Questionnaire Form ..................................................... 18
Appendix IV - Sample Contract ............................................................................... 21

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1 INTRODUCTION
1.1 Purpose
The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which
to contract for the following services:
Provide Equipment and Labor to remove existing 2000-gallon AST.
Install new 2000-gallon UL 2085 Fireguard DW AST; install 3" fill piping for remote
fill; install product piping; install Wayne dispenser supplied by customer and
connect to existing fuel controller; install bollards around tank and
dispenser: Haul and dispose of all debris.
A detailed scope of services is provided in Section 4 of this document.
All information related to this solicitation, including any addenda, will be posted to the
North Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/.
All questions related to this solicitation must be submitted in writing (via email) to the
following individual - questions submitted via telephone will not be answered:
Contact Name Email Address
George Francis George.Francis@raleighnc.gov
1.2 Background
The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing
areas in the country. A great economy, top educational institutions, and exceptional health
care facilities are some of the characteristics that attract people to the triangle area. The
mild climate, diverse work force and proximity to Research Triangle Park combine to make
Raleigh a great place to live.
Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and
economic sustainability. The City conserves and protects our environmental resources
through best practice and cutting-edge conservation and stewardship, land use,
infrastructure and building technologies. The City welcomes growth and diversity through
policies and programs that will protect and enhance Raleigh's existing neighborhoods,
natural amenities, history, and cultural and human resources for future generations. The
City leads to improve quality of life for neighborhoods and standard of living for all citizens.
The City works with universities, colleges, citizens, and local partners to promote new
technology, create new job opportunities, and encourage local businesses and
entrepreneurs. The City enlists and prepares 21st Century staff with the skill sets to carry
out the duties of the City through transparent civic engagement and by providing the very
best customer service to our citizens.
This Construction ITB is being posted to replace an old off road diesel AST with a new
double walled unleaded gas (E-10) above ground storage tank.
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1.3 Construction ITB Timeline
Provided below is a list of the anticipated schedule of events related to this solicitation.
The City of Raleigh reserves the right to modify and/or adjust the following schedule to
meet the needs of the service. All times shown are Eastern Time (EST):
Construction ITB Process Date and Time
Construction ITB Date 3/9/2026
3/23/2026 10:00am 8500 Battle Bridge
Pre-Proposal Meeting/Site-Visit
Road Raleigh NC 27610
(if required)
Deadline for Written Questions 3/30/2026
City Response to Questions
4/6/2026
(anticipated)
Proposal Due Date and Time 4/13/2026 3:00PM
Evaluation Meeting
4/20/2026
(anticipated)
Interviews
N/A
(if required)
Selection Announced
4/27/2026
(tentative)
1.4 Pre-Proposal Conference
If the City of Raleigh elects to conduct a Pre-Proposal Conference or Site Visit, attendance
by prospective proposers is strongly encouraged but is not mandatory. Prospective
Proposers are encouraged to submit written questions in advance. Date, time, and
location of pre-proposal conference is shown above in the Construction ITB Timeline
(Section 1.3).
1.5 Proposal Questions
1.6 Requests for clarification and questions to this Construction ITB must be received by the
City not later than the date shown above in the Construction ITB Timeline (Section 1.3)
for the submittal of written inquires. The firm's failure to request clarification and submit
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questions by the date in the Construction ITB Timeline above shall be considered to
constitute the firm's acceptance of all City's terms and conditions and requirements.
The City shall issue addenda reflecting questions and answers to this
Construction ITB, if any, and shall be posted to North Carolina electronic Vendor
Portal (eVP). No information, instruction or advice provided orally or informally
by any City personnel, whether made in response to a question or otherwise in
connection with this Construction ITB, shall be considered authoritative or
binding. Proposers can only rely on written material contained in an Addendum
to this .
It is important that all Proposers submitting to this Construction ITB
periodically check eVP for any Addenda. It is the Proposers responsibility
to ensure that all addenda have been reviewed and, if required signed and
returned.
All questions related to this solicitation must be submitted in writing (via email) to the
following individual - questions submitted via telephone will not be answered:
Contact Name Email Address
George Francis George.Francis@raleighnc.gov
1.7 Proposal Submission Requirements and Contact Information
Proposals must follow the format as defined in Section 2 (PROPOSALS), and be
addressed and submitted as follows:
DELIVERED BY US POSTAL SERVICE DELIVERED BY OTHER DEIVERY
MAIL: SERVICES:
City of Raleigh City of Raleigh
ATTN: George Francis ATTN: George Francis
2501 N. Raleigh Blvd 2501 N. Raleigh Blvd
Raleigh, NC 27604 Raleigh, NC 27604
Construction ITB No. 274-7235-109 Construction ITB No. 274-7235-109
Proposals must be enclosed in an envelope or package and clearly marked with
the name of the submitting company, the Construction ITB number and the
Construction ITB Title.
Proposers must submit:
A. one (1) signed original;
B. one (1) electronic version of the signed proposal and;
C. and five (5) copies of the signed proposal.
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The electronic version of the Proposal must be submitted as a viewable and
printable Adobe Portable Document File (PDF) on a USB Flash Drive. Both
hard copy and electronic versions must be received by the City on or before the
Construction ITB due date and time provided in Construction ITB Timeline
(Section 1.3). Proposals received after the Construction ITB due date and time
will not be considered and will be returned unopened to the return address on
the submission envelope or package.
Proposers must respond to the entire Construction ITB. Any incomplete
proposal may be eliminated from competition at the discretion of the City
of Raleigh. The City reserves the right to reject any or all proposals for any
reason and to waive any informality it deems in its best interest.
Proposals that arrive after the due date and time will not be accepted or considered for
any reason whatsoever. If the firm elects to mail in its response, the firm must allow
sufficient time to ensure the City's proper receipt of the package by the time specified in
the Construction ITB Timeline (Section 1.3). Regardless of the delivery method, it is the
responsibility of the firm to ensure that their proposal arrives at the designated location
specified in this Section by the due date and time specified in the Construction ITB
Timeline (Section 1.3).
1.8 Business Engagement & Opportunities
The City of Raleigh maintains processes to conduct business with all business
enterprises, including small, emerging, growing, under-capitalized, and under-resourced
firms or organizations.
1.9 Rights to Submitted Material
1.10 All proposals and supporting materials, as well as correspondence relating to this
Construction ITB, shall become the property of the City. The content of all submittals will
be held confidential until the selection of the firm is made. Proposals will be reviewed by
the Evaluation Team, as well as other City staff and members of the general public who
submit public record requests. Any proprietary data must be clearly marked. In
submitting a Proposal, each Prospective Proposer agrees that the City may reveal any
trade secret materials contained in such response to all City staff and City officials
involved in the selection process and to any outside consultant or other third party who
serves on the Evaluation Team or who is hired by the City to assist in the selection
process.
Proposals marked entirely as "confidential", "proprietary", or "trade secret" will be
considered non-responsive and will be removed from the evaluation process.
1.11 Communications
All communications of any nature regarding this Construction ITB with any City staff,
elected City officials, evaluation committee members, are strictly forbidden from the time
the solicitation is publicly posted until award. Questions must be submitted in writing to
the individual designated in Section 1.1 (Purpose), prior to the deadline provided in the
Construction ITB Timeline (Section 1.3). Violation of this provision may result in the firm's
proposal being removed from consideration.
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1.12 Lobbying
By responding to this Construction ITB, the firm certifies that is has not and will not pay
any person or firm to influence or attempt to influence an officer or employee of the City
or the State of North Carolina, or any elected official in connection with obtaining a contract
as a result of this Construction ITB.
1.13 Conflicts of Interest
City of Raleigh contracts are controlled by three conflict of interest provisions.
First, federal procurement standards provide in 2 CFR 200.318 (c)(1),
No employee, officer, or agent may participate in the selection, award, or administration
of a contract supported by a Federal award if he or she has a real or apparent conflict
of interest. Such a conflict of interest would arise when the employee, officer, or agent,
any member of his or her immediate family, his or her partner, or a firm which employs
or is about to employ any of the parties indicated herein, has a financial or other interest
in or a tangible personal benefit from a firm considered for a contract. The officers,
employees, and agents of the non-Federal entity may neither solicit nor accept
gratuities, favors, or anything of monetary value from contractors or parties to
subcontracts.
Similarly, the North Carolina General Statutes provides a criminal statute for conflicts of
interest in public contracting. N.C.G.S. 14-234(a):
(1) No public officer or employee who is involved in making or administering a contract
on behalf of a public agency may derive a direct benefit from the contract except as
provided in this section, or as otherwise allowed by law. (2) A public officer or employee
who will derive a direct benefit from a contract with the public agency he or she serves,
but who is not involved in making or administering the contract, shall not attempt to
influence any other person who is involved in making or administering the contract. (3)
No public officer or employee may solicit or receive any gift, favor, reward, service, or
promise of reward, including a promise of future employment, in exchange for
recommending, influencing, or attempting to influence the award of a contract by the
public agency he or she serves.
City of Raleigh Charter Section 3.9 regulates private transactions between the City and
its officials and employees. The Charter states:
No member of the City Council, official, or employee of the City of Raleigh shall be
financially interested, or have any personal beneficial interest, either directly or
indirectly, as agent, representative, or otherwise, in the purchase of, or contract for, or
in furnishing any materials, equipment or supplies to the City of Raleigh, nor shall any
official or employee of the City of Raleigh accept or receive, or agree to accept or
receive, directly or indirectly, from any person, firm or corporation to whom any contract
may be awarded or from whom any materials, equipment or supplies may be purchased
by the City of Raleigh, by rebate, gift, or otherwise, any money or anything of value
whatsoever, or any promise, obligation or contract for future reward or compensation,
for recommending or procuring the uses of any such materials, equipment or supplies
by the City of Raleigh; no member of the City Council, official or employee of the City of
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Raleigh shall for his own personal benefit operate, directly or indirectly, any concession
in any building or on any lands of the City of Raleigh, nor shall any official or employee
of the City of Raleigh bid for or be awarded any contract granting concessionary rights
of any nature or kind from the City of Raleigh; it shall be unlawful for any member of the
City Council, official or employee of the City of Raleigh to bid for or to purchase or to
contract to purchase from the City of Raleigh any real estate, equipment, materials, or
supplies of any nature or kind whatsoever, either directly or indirectly, at either public or
private sale, either singly, or through or jointly with any other person.
1.14 Proposer Expenses
The City of Raleigh will not be responsible for any expenses incurred by any Proposer in
the development of a response to this Request for Proposal or any other activities
associated with this procurement including but not limited to any onsite (or otherwise)
interviews and/or presentations, and/or supplemental information provided, submitted, or
given to City of Raleigh and/or its representatives. Further, the City of Raleigh shall
reserve the right to cancel the work described herein prior to issuance and acceptance of
any contractual agreement/purchase order by the recommended Proposer even if the
awarding authority for each entity has formally accepted a recommendation.
1.15 Proposer Acceptance
Submission of any proposal indicates a Proposer's acceptance of the conditions
contained in this Construction ITB. Furthermore, the City of Raleigh is not bound to accept
a proposal on the basis of lowest price, and further, the City has the sole discretion and
reserves the right to cancel this Construction ITB, and to reject any and all proposals, to
waive any and all informalities and/or irregularities and reserves the right to re-advertise
this Construction ITB with either the identical or revised scope and specifications if it is
deemed to be in the best interests of the City to do so.
The City of Raleigh reserves the right to accept or reject any or all of the items in the
proposal, and to award the contract in whole or in part and/or negotiate any or all items
with individual Proposers if it is deemed in the best interest of the City to do so. Moreover,
the City reserves the right to make no selection if proposals are deemed to be outside the
fiscal constraint or not in the best interest of the City.
2 PROPOSALS
Submitted proposals must follow the format outlined below. The City may reject as non-
responsive at its sole discretion any proposal that does not provide complete and/or adequate
responses or departs in any substantial way from the required format.
2.1 Request for Proposals Required Document Format
Proposals should be on 8-1/2" x 11" (A4-sized) paper, printed on both sides, bound with
only removable clips or staples (no 3-ring binders), and divided into sections using tabs
to easily identify and separate each section as follows:
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