Indirect Cost Allocation

Location:	North Carolina
Posted:	Mar 10, 2026
Due:	Apr 8, 2026
Agency:	State Government of North Carolina
Type of Government:	State & Local
Category:	R - Professional, Administrative and Management Support Services
Solicitation No:	274-FIN-20260302
Publication URL:	To access bid details, please log in.

Attachment Preview

Request for Proposals # 274-FIN20260302

Title: INDIRECT COST ALLOCATION PLANS

Issue Date: March 11, 2026

Due Date: April 8, 2026 no later than 5:00PM EST

*LATE PROPOSALS WILL NOT BE ACCEPTED*

Issuing Department: Finance

Direct all inquiries concerning this RFP to:

Tyrone Williamson

Management Accountant Services Manager

Email: Tyrone.Williamson@raleighnc.gov

(v.041425)

Table of Contents

1. Introduction .............................................................................................. 3

1.1 Purpose ............................................................................................. 3

1.2 Background........................................................................................ 3

1.3 RFP Timeline ..................................................................................... 4

1.4 Pre-Proposal Conference .................................................................. 5

1.5 Proposal Question ............................................................................. 5

1.6 Proposal Submission Requirements & Contact Information .............. 5

1.7 Business Engagement and Opportunities.......................................... 6

1.8 Rights to Submitted Material.............................................................. 6

1.9 Communications ................................................................................ 6

1.10 Lobbying ............................................................................................ 7

1.11 Conflicts of Interest ............................................................................ 7

1.12 Proposer Expenses ........................................................................... 8

1.13 Proposer Acceptance ........................................................................ 8

2. Proposals ................................................................................................. 8

2.1 Request for Proposals Required Document Format .......................... 9

2.2 RFP Documents .............................................................................. 11

3. Proposal Evaluation .............................................................................. 11

3.1 Proposal Evaluation Criteria (Stage 1)............................................. 11

3.2 Interview/Demonstration (Stage 2) .................................................. 12

3.3 Final Selection ................................................................................. 12

3.4 Notice to Proposers Regarding RFP Terms & Conditions ............... 13

3.5 Contract Term............................……………………………………….13

3.6 Federal Funding Requirements…………………………………………13

4. Scope of Services .................................................................................. 13

Appendix I – Proposal Cost Form ................................................................... 16

Appendix II – Proposer Questionnaire ........................................................... 17

Appendix III – Reference Questionnaire (Instructions) ................................. 18

Appendix III – Reference Questionnaire Form ............................................... 19

Appendix IV – Sample Contract ...................................................................... 21

Appendix V – Federal Provisions and Requirements.................................... 30

1 INTRODUCTION

1.1 Purpose

The City of Raleigh (COR) is solicitating proposals from one or more firm(s) with which

to contract for the following services:

The City of Raleigh routinely allocates central service administrative costs to

enterprise and grant funds using an indirect cost plan. A new service contract is

required as the existing contract for this service expires June 30, 2026.

Develop and prepare full cost and Circular 2 CFR PART 200 indirect cost

allocation plans for a three-year period beginning with fiscal year June 30, 2026

and subsequent fiscal years ending June 30, 2027, and 2028.

A detailed scope of services is provided in Section 4 of this document.

All information related to this solicitation, including any addenda, will be posted to the

North Carolina electronic Vendor Portal (eVP) at https://evp.nc.gov/.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual – questions submitted via telephone will not be answered:

Contact Name

Tyrone Williamson

Email Address

Tyrone.Williamson@raleighnc.gov

1.2 Background

The City of Raleigh, the Capital City of North Carolina, remains one of the fastest growing

areas in the country. A great economy, top educational institutions, and exceptional health

care facilities are some of the characteristics that attract people to the triangle area. The

mild climate, diverse work force and proximity to Research Triangle Park combine to make

Raleigh a great place to live.

Raleigh is a 21st Century City of Innovation focusing on environmental, cultural, and

economic sustainability. The City conserves and protects our environmental resources

through best practice and cutting-edge conservation and stewardship, land use,

infrastructure and building technologies. The City welcomes growth and diversity through

policies and programs that will protect and enhance Raleigh’s existing neighborhoods,

natural amenities, history, and cultural and human resources for future generations. The

City leads to improve quality of life for neighborhoods and standard of living for all citizens.

The City works with universities, colleges, citizens, and local partners to promote new

technology, create new job opportunities, and encourage local businesses and

entrepreneurs. The City enlists and prepares 21st Century staff with the skill sets to carry

out the duties of the City through transparent civic engagement and by providing the very

best customer service to our citizens.

The City provides a full range of governmental services, including police and fire

protection, street construction and maintenance, development services and parks,

recreation and cultural resources services as well as traditional central support services.

The City currently maintains six enterprise funds:

• Water and Sewer utility

• Solid Waste Services

• Stormwater Management

• Convention Center Complex

• Transit

• Parking

The City of Raleigh’s Operating Budget for the current fiscal year (FY 2025-26) was

$1,780,782,498. They City’s operating budget for next fiscal year (FY 2026-27) is

currently in development and will be adopted in June 2026. The City’s FY25 State and

Federal Grant Expenditures totaled $37.9 million. The City is on a June 30th fiscal year

end. Indirect cost measures identified using FY 2025-26 results will be utilized in the

development of the City’s operating budgets for the FY 2027-28 budget.

1.3 Request for Proposal (RFP) Timeline

Provided below is a list of the anticipated schedule of events related to this solicitation.

The City of Raleigh reserves the right to modify and/or adjust the following schedule to

meet the needs of the service. All times shown are Eastern Time (EST):

RFP Process

RFP Date

Date and Time

March 11, 2026

Pre-Proposal Meeting/Site-Visit

(if required)

Deadline for Written Questions

City Response to Questions

(anticipated)

Proposal Due Date and Time

N/A

March 20, 2026

March 27, 2026

April 8, 2026, 5:00pm EST

Evaluation Meeting

(anticipated)

Interviews

(if required)

Selection Announced

(tentative)

April 27, 2026

May 4, 2026

May 18, 2026

1.4 Pre-Proposal Conference

If the City of Raleigh elects to conduct a Pre-Proposal Conference or Site Visit, attendance

by prospective proposers is strongly encouraged but is not mandatory. Prospective

Proposers are encouraged to submit written questions in advance. Date, time, and

location of pre-proposal conference is shown above in the RFP Timeline (Section 1.3).

1.5 Proposal Questions

Requests for clarification and questions to this RFP must be received by the City not later

than the date shown above in the RFP Timeline (Section 1.3) for the submittal of written

inquires. The firm’s failure to request clarification and submit questions by the date in the

RFP Timeline above shall be considered to constitute the firm’s acceptance of all City’s

terms and conditions and requirements.

The City shall issue addenda reflecting questions and answers to this RFP, if any, and

shall be posted to North Carolina electronic Vendor Portal (eVP). No information,

instruction or advice provided orally or informally by any City personnel, whether made in

response to a question or otherwise in connection with this RFP, shall be considered

authoritative or binding. Proposers can only rely on written material contained in an

Addendum to this RFP.

It is important that all Proposers submitting to this RFP periodically check eVP for

any Addenda. It is the Proposers responsibility to ensure that all addenda have

been reviewed and, if required signed and returned.

All questions related to this solicitation must be submitted in writing (via email) to the

following individual – questions submitted via telephone will not be answered:

Contact Name

Tyrone Williamson

Email Address

Tyrone.Williamson@raleighnc.gov

1.6 Proposal Submission Requirements and Contact Information

Proposals must follow the format as defined in Section 2 (PROPOSALS), and be

addressed and submitted as follows:

DELIVERED BY US POSTAL SERVICE

MAIL:

City of Raleigh

ATTN: Tyrone Williamson

222 West Harget St.

Room 114

Raleigh, NC 27601

RFP No. 274-FIN20260302 INDIRECT COST

ALLOCATION PLANS

DELIVERED BY OTHER DEIVERY

SERVICES:

City of Raleigh

ATTN: Tyrone Williamson

222 West Harget St.

Room 114

Raleigh, NC 27601

RFP No. 274-FIN20260302 INDIRECT COST

ALLOCATION PLANS

Proposals must be enclosed in an envelope or package and clearly marked with the name

of the submitting company, the RFP number and the RFP Title.

This is the opportunity summary page. It provides an overview of this opportunity and a preview of the attached documentation.

Solicitation Number:	274-FIN-20260302
Project Title:	Indirect Cost Allocation
Description:	The City of Raleigh routinely allocates central service administrative costs to enterprise and grant funds using an indirect cost plan.
Opening Date:	4/8/2026 5:00 PM
Posted Date:	3/10/2026
Status:	Open
Department:	CITY OF RALEIGH


Solicitation Number * 274-FIN-20260302	Department CITY OF RALEIGH	Status Reason Open
Opening Date 2026-04-08T17:00:00.0000000	Posted Date * 2026-03-10T14:27:24.0000000Z	Primary Commodity Code Accounting and bookkeeping services
Mandatory Conference/Site Visit — —	Special Instructions Bid Agent - Tyrone Williamson	Solicitation Type * Select RFP IFB RFI
Owner Patrick Barbour
Description The City of Raleigh routinely allocates central service administrative costs to enterprise and grant funds using an indirect cost plan.

Indirect Cost Allocation

Attachment Preview

See also